Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, March 31, 2021

9:30 A.m. - 4:30 P.m.

Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting

Staff Present:

• Marion Nader, Commissioner, Community Services
• Jayne Holmes, Acting Commissioner, Public Works & Engineering
• Paul Morrison, Acting Commissioner, Legislative Services
• Sameer Akhtar, City Solicitor

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1.

Call to Order

Note: In consideration of the current COVID-19 public health orders prohibiting large public gatherings of people and requirements for physical distancing between persons, in-person attendance at this Committee of Council meeting was limited and physical distancing was maintained in Council Chambers at all times during the meeting.

The meeting was called to order at 9:30 a.m., recessed at 12:40 p.m., reconvened at 1:10 p.m. and adjourned at 5:33 p.m.

As this meeting of Committee of Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows:

Members present during roll call: Councillor Santos, Councillor Vicente, Councillor Whillans, Councillor Palleschi, Councillor Bowman, Councillor Medeiros, Councillor Williams, Councillor Fortini, Councillor Dhillon

Members absent during roll call: Councillor Singh (arrived late at 9:34 a.m. - other municipal business)

Note: City Councillor Whillans left the meeting at 3:55 p.m. - other municipal business

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW138-2021

  That the agenda for the Committee of Council Meeting of March 31, 2021 be approved, as amended, as follows:

  To add:
  
  11.3.2 Discussion Item at the request of Regional Councillor Medeiros, re: Public Sector Salary Disclosure 2020 (Sunshine List)

  11.3.3 Discussion Item at the request of Regional Councillor Medeiros, re: IT Security

  12.3.7 Discussion Item at the request of Regional Councillor Medeiros, re: Facilities Management

  
  To withdraw:

  9.2.8 Staff Report re: Request for Budget Amendment – Lobbyist Registry Upgrade Solution 

  12.3.3 Discussion Item at the request of Regional Councillor Dhillon, re: Street Parking in Countryside Village

  Carried

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Regional Councillor Vicente declared a conflict of interest with respect to Item 11.3.1 (Building Improvement Grant - 249 Main Street North), as he owns property adjacent to the subject property.

4.

Consent

In keeping with Council Resolution C019-2021, the Meeting Chair reviewed the relevant agenda items during this section of the meeting and allowed Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

The following items, listed with a caret (^), were considered to be routine and non-controversial by the Committee and were approved at one time.

8.3.1, 8.4.1, 8.4.2, 9.2.3, 9.2.5, 9.2.7, 11.2.1, 11.2.4, 12.2.2, 12.3.1, 12.3.2, 15.1

The following motion was considered.

• CW139-2021

  That the following items to the Committee of Council Meeting of March 31, 2021 be approved as part of Consent:

  8.3.1, 8.4.1, 8.4.2, 9.2.3, 9.2.5, 9.2.7, 11.2.1, 11.2.4, 12.2.2, 12.3.1, 12.3.2, 15.1

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

5.

Announcements

Nil

6.

Government Relations Matters

6.1

Staff Update re: Government Relations Matters

B. Lucas, Senior Manager, Public Affairs, Office of the CAO, provided a presentation entitled "Government Relations Matters", which included updates on Regional, Provincial and Federal Government matters.

Committee discussion took place with respect to the following:

• Planning process and staff contact for the medical school/programming in Brampton
• Federal and Provincial funding programs and a request for information on funding applications filed by the City for various programs, by ward
• Request that staff review the structure for Government Relations Matters updates, and consider separating Regional Council updates from the Provincial/Federal Government updates

The following motion was considered.

• CW140-2021

  That the staff update re: Government Relations Matters, to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

6.2

Update from Mayor P. Brown, re: COVID-19 Emergency

Mayor Brown provided an update on the COVID-19 Emergency, which included information on the following:

• COVID reproductive rate is increasing and hospital capacity is being challenged
• Majority of COVID cases are due to variants of concern
• Vaccination program, including pharmacy roll out and prioritization
  • Advocacy for increased vaccinations in hot spots and for essential workers in Brampton
• Vaccine supply challenges
• Adjustments to Grey-Zone regulations relating to outdoor amenities and personal care services
• Indication that dance classes are permitted outdoors with restrictions
• Indication that outdoor activities pose a low risk and provide a greater health benefit
  • Questions as to whether masking should be required on playgrounds
• New phase 2 application for Peel Memorial Hospital, which includes an emergency department
• Impact of COVID on future outdoor events, including the Farmer's Market
• Expression of thanks to staff for providing assistance to seniors waiting in line for vaccines
• Concerns regarding increased anti-Asian racism and harassment

The following motions were considered.

• CW141-2021

  1. That the update from Mayor P. Brown, re: COVID-19 Emergency, to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That the City of Brampton stand in solidarity with the Asian community against anti-Asian racism.

  Carried
• CW142-2021

  That all Members of Council sign a letter, provided by the Mayor’s Office, to each Brampton Federal MP and Provincial MPP, the Provincial Minister of Health, Provincial Medical Officer of Health, and Peel Medical Officer of Health, requesting prioritization of vaccine rollout for Brampton.

  Carried

7.

Public Delegations

7.1

Possible Delegations re: Proposed Amendment to User Fee By-law 380-2003 (Schedule D) - Private Property Parking Enforcement Technology Fee

Notice regarding this matter was published on the City's website on March 26, 2021.

In response to an inquiry from the Chair, P. Fay, City Clerk, confirmed that no one expressed an interest in delegating Committee on this matter.

See Item 9.2.4 (Recommendation CW152-2021)

7.2

Delegation from Rob Meikle, Program Lead, Anthony Morrison, Program Manager, and Carol Ogilvy, Kingdom House Christian Centre and The Jewil Corporation, re: Introduction of a Cybersecurity Program Pilot with the Peel District School Board

Rob Meikle, Program Lead, Kingdom House Christian Centre, provided a presentation regarding the Digital Impact Transformation Program.

Committee discussion on this matter included:

• expressions of support for this program
• support provided by Ryerson University
• sponsorship and funding needs and opportunities

The following motion was considered.

• CW143-2021

  That the delegation from Rob Meikle, Program Lead, Anthony Morrison, Program Manager, and Carol Ogilvy, Kingdom House Christian Centre and The Jewil Corporation, to the Committee of Council Meeting of March 31, 2021, re: Introduction of a Cybersecurity Program Pilot with the Peel District School Board be received.

  Carried

7.3

Delegation from Michelle McCollum, Chair, and Todd Letts, CEO, Brampton Board of Trade, re: Responsible Business Protocol

Michelle McCollum, Chair, and Todd Letts, CEO, Brampton Board of Trade, thanked Members of Council for their support of small businesses and the vaccination of essential workers, and provided information on the following:

• Responsibilities of the Brampton Board of Trade (BBOT)
• Provincial operating restrictions framework and the impact on local businesses
• The Responsible Business Protocol and community contact reduction framework
• BBOT recommendations to amend the Provincial operating restrictions framework

Committee discussion on this matter included the development of the Responsible Business Protocol.  It was noted that this Protocol has been endorsed by various organization across the Province.

The following motion was considered.

• CW144-2021

  1. That the delegation from Michelle McCollum, Chair, and Todd Letts, CEO, Brampton Board of Trade, to the Committee of Council Meeting of March 31, 2021, re: Responsible Business Protocol be received; and

  2. That a letter of endorsement from Brampton City Council of the Responsible Business Protocol be provided to the Premier, responsible Ministers, and the Ontario Chamber of Commerce.

  Carried

7.4

Delegations re: Implementation of the Active Transportation Master Plan – 2020/2021 Annual Report 

Items 12.1.1 and 12.2.1 were brought forward and dealt with at this time.

H. Zbogar, Senior Manager, Transportation Planning, provided a presentation entitled "Implementation of the Active Transportation Master Plan (ATMP) – 2020/2021 Annual Report".

Committee discussion on this matter included the following:

• Staff collaboration with the local community and organizations
• Ontario Traffic Manual Book 18 - Cycling Facilities
• Federal Government investment in active transportation (AT)
• Maintenance of AT infrastructure
• Providing an AT network through the road system
• Main Street bike lane concerns relating to the single lane merge south of Wellington Street
• Green bicycle route markers

Dayle Laing, Committee Secretary, Bike Brampton, provided a presentation, which outlined Bike Brampton's support for the 2021 AT Annual Report, and highlighted federal funding for AT infrastructure.

Malkeet Sandhu, Community Organizer, David Suzuki Foundation, outlined her support for the 2021 AT Annual Report, and thanked staff and Council for their leadership in the implementation of bike lanes during the pandemic in 2020. Ms. Sandhu encouraged Council to work with the Region of Peel to improve AT infrastructure on regional roads, highlighted the availability of federal funding for and the benefits of AT.

Tony Moracci and Cynthia Sri Pragash, Brampton residents, outlined their opposition and concerns regarding the TRCA Claireville Recreational Trail North development, which included safety issues, use of vista blocks, access points, increased traffic and parking on local streets.  The delegations also outlined concerns regarding the lack of consultation with area residents. 

In response to questions from Committee and the delegations, staff provided the following:

• Consultation with area residents regarding this project will occur prior to construction
• Trails will be built to accommodate emergency vehicles
• Information was provided on Provincial standards for lighting in naturalized areas/valley lands, by-law enforcement patrols, and trail maintenance
• Updates on this project will be provided on the City's website and communicated to area residents

The following motion was considered.

• CW145-2021

  1. That the following delegations to the Committee of Council Meeting of March 31, 2021, re: Implementation of the Active Transportation Master Plan – 2020/2021 Annual Report, be received:

  1. Dayle Laing, Committee Secretary, Bike Brampton;

  2. Malkeet Sandhu, Community Organizer, David Suzuki Foundation;

  3. Tony Moracci, Brampton resident;

  4. Cynthia Sri Pragash, Brampton resident; and

  2. That the presentation and report titled: Implementation of the Active Transportation Master Plan – 2020/2021 Annual Report, to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

8.

Community Services Section

(Regional Councillor R. Santos, Chair; City Councillor C. Williams, Vice-Chair)

8.1

Staff Presentations

Nil

8.2

Reports

Nil

8.3

Other/New Business

8.3.1

^ Minutes - Brampton Sports Hall of Fame Committee - March 4, 2021

• CW146-2021

  That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of March 4, 2021, to the Committee of Council Meeting of March 31, 2021, Recommendations SHF004-2021 to SHF006-2021 be approved, as published and circulated.

  Carried

  The recommendations were approved as follows:

  SHF004-2021
  That the Agenda for the Brampton Sports Hall of Fame Committee meeting of March 4, 2021, be approved, as amended to add the following item:

  8.3. Update at the request of Glenn McClelland, Vice Chair, re: Brampton Sports Team.

  SHF005-2021
  1. That the update by Ashlyn Gladman, Event Specialist, and Teri Bommer, Coordinator, Sport Liaison, to the Sports Hall of Fame Committee meeting of March 4, 2021, re: 2021 Sports Hall of Fame Induction Event Format - Campaign Based Recognition Program be received; and,
  2. That the communication based recognition program proposed by staff for the Sports Hall of Fame CLASS of 2021 this upcoming May 2021 be accepted.

  SHF006-2021
  That Brampton Sports Hall of Fame Committee do now adjourn to meet again on April 1, 2021 at 7:00 p.m.

  
  

8.4

Correspondence

8.4.1

^ Correspondence from Jan Simpson, National President, Canadian Union of Postal Workers, dated February 12, 2021, re: Request for Support for Delivering Community Power

• CW147-2021

  That the correspondence from Jan Simpson, National President, Canadian Union of Postal Workers, dated February 12, 2021, to the Committee of Council Meeting of March 31, 2021, re: Request for Support for Delivering Community Power, be received.

  Carried

8.4.2

^ Correspondence from Cathy Seguin, President, Ontario Recreation Facilities Association (ORFA), dated March 19, 2021, re: Open Letter to ORFA Members and Industry Employers

• CW148-2021

  That the correspondence from Cathy Seguin, President, Ontario Recreation Facilities Association (ORFA), dated March 19, 2021, to the Committee of Council Meeting of March 31, 2021, re: Open Letter to ORFA Members and Industry Employers, be received.

  Carried

8.5

Councillors Question Period

Nil

8.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

9.

Legislative Services Section

(City Councillor J. Bowman, Chair; City Councillor D. Whillans, Vice-Chair)

9.1

Staff Presentations

9.1.1

Staff Presentation re: Proposed Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms) 

Item 9.2.1 was brought forward and dealt with at this time.

Paul Morrison, Acting Commissioner, Legislative Services, introduced Dyson Smith, Detective Sergeant, Peel Regional Police, and provided a presentation entitled "Proposed Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms)".

Committee discussion on this matter included the following:

• The need to wait for a Provincial decision on Bill C-21 before the City takes any action
• Suggestion to provide the subject presentation and report to the Brampton Community Safety Advisory Committee 
• Impact of the proposed Bill to address the issue of illegal firearms and gun violence
• Storage of firearms
• Transportation of illegal firearms from the United States
• Mechanisms in the legislation to address gun violence
• Federal and Provincial funding for local police to address gun-related issues 

The following motion was considered.

• CW149-2021

  That the presentation and report titled: Proposed Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms), to the Committee of Council Meeting of March 31, 2021, be received. 

  Carried

9.2

Reports

9.2.1

Staff Report re: Proposed Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms) 

Dealt with under Item 9.1.1 - Recommendation CW149-2021

9.2.2

Staff Report re: Excessive Lighting (RM 50/2020)

Committee discussion on this matter included the following:

• Resident complaints regarding excessive exterior lighting, particularly from soffit lights on residential properties
• Provisions and limitations in the Property Standards By-law for enforcing exterior lighting
• Indication from staff that the City's by-law is consistent with other municipalities
• Possibility of consulting with lighting professionals regarding this issue
• Indication that residents install additional lighting to deter crime
• Concerns in regard to creating a regulatory framework for exterior lighting

The following motions were considered.

• That the report titled: Excessive Lighting (RM 50/2020) to the Committee of Council Meeting of March 31, 2021, be referred back to staff to consult with lighting professionals as to how the City may be able to better regulate residential exterior lighting, specifically in regard to soffit-type fixtures, and report back to Committee thereon.

  Yea (1)	City Councillor Williams
  Nay (10)	Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Singh, and Mayor Patrick Brown

  Lost (1 to 10)
• CW150-2021

  That the report titled: Excessive Lighting (RM 50/2020) to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

9.2.3

^ Staff Report re: Residential Waste Storage (RM 57/2020)

• CW151-2021

  That the report titled: Residential Waste Storage (RM 57/2020), to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

9.2.4

Staff Report re: Private Property Parking Enforcement Technology Fee

Staff responded to questions from Committee regarding the software licence to allow private property parking officers to issue electronic tickets.

The following motion was considered.

• CW152-2021

  1. That the report titled: Private Property Parking Enforcement Technology Fee, to the Committee of Council Meeting of March 31, 2021, be received;

  2. That a user fee of $890 be approved to recover the cost of software licences that will allow private property parking officers to issue electronic tickets; and

  3. That the User Fee By-law be amended by adding a Private Property Parking Enforcement Technology Fee, inserting this fee into Schedule D – Enforcement Fees of By-law 380-2003.

  Carried

9.2.5

^ Staff Report re: 2020 Council / Committee Meeting Attendance Record

• CW153-2021

  1. That the report titled: 2020 Council / Committee Meeting Attendance Record, to the Committee of Council Meeting of March 31, 2021, be received, and

  2. That the Clerk’s Office discontinue the practice of reporting annually to Council the Council / Committee Meeting Attendance.

  Carried

9.2.6

Staff Report re: Terms of Reference for the Procedure By-law Review Sub-committee

Committee consideration of this matter included identifying interested Members of Council to participate on the Procedure By-law Review Sub-committee.

The following motion was considered.

• CW154-2021

  1. That the report titled: Terms of Reference for the Procedure By-law Review Sub-committee, to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That the terms of reference, as set out in Appendix 1 to this report, be approved; and

  3. That Council appoint up to five (5) Members of Council to the Procedure By-law Review Sub-committee, namely Regional Councillor Palleschi, Regional Councillor Santos, Regional Councillor Vicente, City Councillor Whillans and City Councillor Bowman .

  Carried

9.2.7

^ Staff Report re: Brampton Patio Program – All Wards

• CW155-2021

  1. That the report titled: Brampton Patio Program – All Wards, to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That By-law 103-2020 be further amended to permit the temporary extension of outdoor patios on public and within private property for a period of time not exceeding 3:00 a.m. on January 1, 2022 in order to assist local businesses in mitigating the impacts of COVID-19.

  Carried

9.2.8

Staff Report re: Request for Budget Amendment – Lobbyist Registry Upgrade Solution

This item was withdrawn at the request of staff under the Approval of Agenda.

See Recommendation CW138-2021

9.3

Other/New Business

9.3.1

Discussion Item at the request of Regional Councillor Dhillon, re: Business Licensing By-law 332-2013 and Driveway Paving Contractors.

The following motion was introduced.

Be it resolved that:
1. Under Schedule 9 of By-law 332-2013, the security deposit amount of $15,000 be reduced to $5000;
2. Staff consider through the comprehensive Licensing By-law review the possibility of implementing a tiered, strike-based system where the annual deposit is increased after each infraction, up to $15,000 where the third strike will result in a suspension or loss of the licence;
3. Increased enforcement activities of illegal contractors;
4. Implement an education and awareness campaign for homeowners and contractors; and
5. Staff report back on possibilities of an online repository to allow for contractors to track and record completed work.
6. Staff investigate and report back on options for providing licence number identification signage to validly-licensed contractors.

Committee discussion took place regarding the subject motion and included the following:

• Concerns from small driveway contractor businesses regarding the amount of the security deposit
• Suggestion that clause #1 of the proposed motion be amended to allow a security deposit in the amount of $10,000 instead of $5000
• Purpose of the security deposit
• Establishment of a public awareness campaign regarding driveway widening regulations
• Establishment of an online repository for driveway contractors
• Issuing a licence number for display by licensed driveway contractors
• Investigation and enforcement of illegal driveways, which was placed on hold due to the COVID-19 emergency

The following motion was considered.

• CW156-2021

  Be it resolved that:
  1. Under Schedule 9 of By-law 332-2013, the security deposit amount of $15,000 be reduced to $5000;

  2. Staff consider through the comprehensive Licensing By-law review the possibility of implementing a tiered, strike-based system where the annual deposit is increased after each infraction, up to $15,000 where the third strike will result in a suspension or loss of the licence;

  3. Staff increase enforcement activities of illegal contractors;

  4. Staff implement an education and awareness campaign for homeowners and contractors;

  5. Staff report back on possibilities of an online repository to allow for contractors to track and record completed work; and

  6. Staff investigate and report back on options for providing licence number identification signage to validly-licensed contractors.

  Carried

9.4

Correspondence

Nil

9.5

Councillors Question Period

Nil

9.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

10.

Economic Development Section

(Regional Councillor M. Medeiros, Chair; Regional Councillor P. Vicente, Vice-Chair)

10.1

Staff Presentations

10.1.1

Staff Presentation re: Advanced Manufacturing Analysis with a Focus on Robotics and Automation

Item 10.2.1 was brought forward and dealt with at this time.

Martin Bohl, Sector Manager, Economic Development, provided a presentation entitled "Advanced Manufacturing Analysis with a Focus on Robotics and Automation".

The following motion was considered.

• CW157-2021

  1. That the presentation titled: Advanced Manufacturing Analysis with a Focus on Robotics and Automation, to the Committee of Council Meeting of March 31, 2021, be received;

  2. That the report titled: Industry Report – Advanced Manufacturing Analysis with a Focus on Robotics and Automation (File CE.x), to the Committee of Council Meeting of March 31, 2021, be received; and

  3. That the Industry Report and its key findings continue to be used to guide the City’s Economic Recovery plan as it relates to advanced manufacturing.

  Carried

10.1.2

Staff Presentation re: City-wide Community Improvement Plan for Employment

Item 10.2.2 was brought forward and dealt with at this time.

Mirella Palermo, Planner, Planning, Building and Economic Development, provided a presentation entitled "City-wide Community Improvement Plan for Employment".

Committee discussion on this matter included the opportunity for existing applications to apply for CIP incentives, and the importance of these incentives to attract investment to Brampton.

The following motion was considered.

• CW158-2021

  1. That the presentation titled: City-wide Community Improvement Plan for Employment, to the Committee of Council Meeting of March 31, 2021, be received.

  2. That the report titled: City-wide Community Improvement Plan (CIP) Program for Employment, to the Committee of Council Meeting of March 31, 2021, be received;

  3. That the Employment Study prepared by NBLC and attached to this report (Appendix 1) be endorsed;

  4. That staff prepare a City-wide Community Improvement Plan (CIP) for Employment and forward the final document to the Ministry of Municipal Affairs and Housing for review and comment prior to holding a Statutory Public Meeting;

  5. That staff be directed to develop implementation guidelines for a Tax Increment Equivalent Grant (TIEG) program for Office Employment for Council approval, in order to launch the City-wide CIP program for Employment;

  6. That based on Council’s feedback staff review the financial implications of the balance of the incentives/tools summarized in the Employment Study and report back; and,

  7. That staff coordinate Brampton’s City-wide Office Employment TIEG program with the Region of Peel’s Tax Increment Equivalent Grant Program that is planned to be launched in Q2 2021 to maximize development opportunities for Office Employment City-wide in Brampton.

  Carried

10.2

Reports

10.2.1

Staff Report re: Industry Report – Advanced Manufacturing Analysis with a Focus on Robotics and Automation

Dealt with under Item 10.1.1 - Recommendation CW157-2021

10.2.2

Staff Report re: City-wide Community Improvement Plan Program for Employment (RM 11/2019)

Dealt with under Item 10.1.2 - Recommendation CW158-2021

10.3

Other/New Business

10.3.1

Verbal Update from C. Barnett, Director, Economic Development, Planning Building and Economic Development, re: Toronto Global

C. Barnett, Director, Economic Development, Planning Building and Economic Development, provided an update on Toronto Global activities, and provided information on her new role as Vice Chair of the Economic Development Council.  Ms. Barnett outlined the impact of the COVID pandemic on foreign direct investment (FDI), provided details on the "score" program and campaign to attract investment, and advised of an opening on the Toronto Global Board of Directors.

The following motion was considered.

• CW159-2021

  That the verbal update from C. Barnett, Director, Economic Development, Planning Building and Economic Development, to the Committee of Council Meeting of March 31, 2021, re: Toronto Global, be received.

  Carried

10.4

Correspondence

Nil

10.5

Councillors Question Period

Nil

10.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

11.

Corporate Services Section

(City Councillor H. Singh, Chair; Regional Councillor R. Santos, Vice-Chair)

11.1

Staff Presentations

Nil

11.2

Reports

11.2.1

^ Staff Report re: Project Update – Capital Project #211480 – 112 Time Absence Management & Scheduling Project

• CW160-2021

  That the report titled: Project Update – Capital Project # 211480-012 – Time, Absence Management & Scheduling Project, to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

11.2.2

Staff Report re: Salary Administration Policy Semi-Annual Reporting (July 1 – December 31, 2020)

Committee discussion on this matter included a request for information on critical promotions and attraction, including the positions, percentage increases and approval process.

The following motion was considered.

• CW161-2021

  1. That the report titled: Salary Administration Policy: Semi Annual Review, to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That staff be directed to report back with details on the critical promotion program determinations, to the April 7, 2021 meeting of Council, in closed session if necessary.

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

11.2.3

Staff Report re: Annual Statement of Remuneration and Expenses for 2020

Committee discussion on this matter included the following:

• Timelines for posting updated Council Member expenses on the City's website
• Concern that expenses for some Members of Council have not been updated online
• Clarification from staff regarding:
  • the policy and timelines for expense approvals and posting
  • the transfer of staff related costs due to the COVID-19 pandemic
• Indication from staff that the Council Expense Policy does not allow for the carry-over of annual budget allocations.

The following motion was considered.

• CW162-2021

  1. That the report titled: Annual Statement of Remuneration and Expenses for 2020, to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That Council approve the 2020 expenses exceeding the annual budget for the Mayor; and

  3. That staff be requested to report on options with respect to the processes of expense approvals and posting timings, to the Governance and Council Operations Committee.

  Carried

11.2.4

^ Staff Report re: By-law to Establish Tax Ratios for 2021

• CW163-2021

  1. That the report titled: By-law to Establish Tax Ratios for 2021, to the Committee of Council Meeting on March 31, 2021, be received;

  2. That a by-law to authorize the following tax ratios for the purpose of establishing tax rates be enacted:

  • 1.0000 for the residential property class
  • 1.7050 for the multi-residential property class
  • 1.0000 for the new multi-residential property class
  • 1.2971 for the commercial property class
  • 1.4700 for the industrial property class
  • 0.9239 for the pipeline property class
  • 0.25 for the farm class
  • 0.25 for the managed forest class.
  Carried

11.3

Other/New Business

11.3.1

Notice of Motion by Regional Councillor Santos, re: Building Improvement Grant - 249 Main Street North

Regional Councillor Vicente declared a conflict of interest with respect to Item 11.3.1 (Building Improvement Grant - 249 Main Street North), as he owns property adjacent to the subject property.

Regional Councillor Santos introduced a motion with the following operative clause.

IT IS THEREFORE RESOLVED that Staff be directed to proceed with the payment of the Building Improvement Grant under application BU18-004 upon the completion of the works to restore the interior of the building, which can be paid out in two installments with the first being for a maximum of $30,000 upon completion of the work to the foundation of the building, following the standard requirements contained in the Building Improvement Grant Implementation Guidelines for the submission of invoices, inspections and other matters.

Councillor Santos and D. Vanderberg, Manager, Development Services, provided background information regarding 249 Main Street, and advised that following Council's approval of a Building Improvement Grant, the owner decided to use the building for residential purposes rather than commercial uses.  It was noted that the property is a designated heritage resource and improvements to this property would help revitalize the downtown area. 

Committee discussion on this matter included the following:

• Indication that the Building Improvement Grant is intended for commercial properties, not residential
• Concerns in regard to providing a Building Improvement Grant to improve a residential property
• Indication that the owner :
  • is seeking to improve the subject property, and there is potential for future commercial use 
  • converted the property from commercial to residential due to the financial impacts of the COVID-19 pandemic
• Use of improvement grants to revitalize the downtown

During Committee's discussion, a procedural motion to Call the Question was moved by Regional Councillor Palleschi, and carried. In accordance with the Procedure By-law, Members who had not spoken on this matter were given the opportunity to do so.

The following motion was considered.

• CW164-2021

  That the following motion be referred to the April 7, 2021 meeting of Council:

  WHEREAS Council at its meeting of September 12, 2018 approved a Façade Improvement Grant (File: FA18-003) and a Building Improvement Grant (File: BU18-004) in the amount of $50,000 each for 249 Main Street North (Resolution PDC 108-2018).

  AND WHEREAS, the proposed works involved the restoration and conservation of the building, which is a designated heritage resource and converting it to commercial uses.

  AND WHEREAS, following the approval of the grant, the owner decided to use the building for residential purposes rather than commercial uses.

  AND WHEREAS, the owner completed the works approved under the Façade Improvement Grant and Council at its meeting of April 8, 2020 directed Staff to pay the Façade Improvement Grant under application FA18-003 (Resolution C107-2020) notwithstanding the building being used for residential purposes because the completed works contribute to revitalizing Downtown Brampton by restoring a designated heritage resource and would benefit the building if it were to be converted to a commercial use in the future.

  AND WHEREAS, the owner has since advanced, but not completed, the works for the interior of the building.

  AND WHEREAS, the works approved under the Building Improvement Grant would also contribute to the restoration of the designated heritage resource and would benefit the building if it were to be converted to a commercial use in the future.

  AND WHEREAS, the Implementation Guidelines require that payment of grants only be made after work approved under a grant is completed to ensure that grant monies are used for the works, and it is important to maintain that intent.

  IT IS THEREFORE RESOLVED that Staff be directed to proceed with the payment of the Building Improvement Grant under application BU18-004 upon the completion of the works to restore the interior of the building, which can be paid out in two installments with the first being for a maximum of $30,000 upon completion of the work to the foundation of the building, following the standard requirements contained in the Building Improvement Grant Implementation Guidelines for the submission of invoices, inspections and other matters.

  Carried

11.3.2

Discussion Item at the Request of Regional Councillor Medeiros, re: Public Sector Salary Disclosure 2020 (Sunshine List)

Regional Councillor Medeiros addressed Committee regarding the Public Sector Salary Disclosure 2020 (Sunshine List).

Committee discussion on this matter included the following:

• Request for information regarding the amount spent on severances in 2020
• 2020 salary increases for senior staff, and opinion that increases should not exceed three per cent due to impacts of the COVID-19 pandemic
• Process for determining salaries for new staff positions
• Percentage of the City's budget allocated to salaries
• Provincial regulation of the Public Sector Salary Disclosure list

11.3.3

Discussion Item at the Request of Regional Councillor Medeiros re: IT Security

Committee discussion took place regarding IT security issues, and included the following:

• Status of investigations by Peel Regional Police
• Security of and access to Council Member corporate email accounts

11.4

Correspondence

Nil

11.5

Councillors Question Period

Nil

11.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

12.

Public Works and Engineering Section

(Regional Councillor P. Vicente, Chair; Regional Councillor P. Fortini, Vice-Chair)

12.1

Staff Presentations

12.1.1

Staff Presentation re: Implementation of the Active Transportation Master Plan – 2020/2021 Annual Report 

Dealt with under Item 7.4 - Recommendation CW145-2021

12.2

Reports

12.2.1

Staff Report re: Implementation of the Active Transportation Master Plan – 2020/2021 Annual Report (File HF.x)

Dealt with under Item 7.4 - Recommendation CW145-2021

12.2.2

^ Staff Report re: Traffic By-law 93-93 - Administrative Update (File I.AC)

• CW165-2021
  1. That the report titled: Traffic By-law 93-93 - Administrative Update (File I.AC), to the Committee of Council Meeting of March 31, 2021, be received; and,
  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.
  Carried

12.2.3

Staff Report re: Traffic Calming Plan – Vodden Street West (Williams Parkway to Isabella Street), Royal Orchard Drive (Bovaird Drive West to Williams Parkway) and Centre Street North (Queen Street East to Williams Parkway - Wards 1 and 5

Committee discussion on this matter included the following:

• Concern regarding the low response rate to the traffic calming survey
  • Staff advised that the impact of these projects is not significant and are implemented through the traffic calming guide
• Other mechanisms used to engage residents and obtain feedback for projects 
• Indication that staff will work with Strategic Communications on options to improve response rates
• Request that the Traffic Calming Priority List be provided to Council Members
• Status of noise walls along Williams Parkway, and an indication from staff that a report will be provided at a future meeting

The following motion was considered.

• CW166-2021

  1. That the report titled: Traffic Calming Plan – Vodden Street West (Williams Parkway to Isabella Street), Royal Orchard Drive (Bovaird Drive West to Williams Parkway) and Centre Street North (Queen Street East to Williams Parkway - Wards 1 and 5 (File I.AC), to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That staff implement the recommended traffic calming measures on Vodden Street West, Royal Orchard Drive and Centre Street North, as outlined in this report.

  Carried

12.2.4

Staff Report re: Request to Begin Procurement Report – Supply and Delivery of Various Hardware, Safety and Industrial Supplies

Staff responded to questions from Committee regarding the competitiveness of contract options.

The following motion was considered.

• CW167-2021

  1. That the report titled: Request to Begin Procurement Report – Supply and Delivery of Various Hardware, Safety, and Industrial Supplies to City of Brampton Facilities for a Three (3) Year Period. (File ACX.HA), to the Committee of Council Meeting of March 31, 2021, be received; and

  2. That the Purchasing Agent be authorized to commence the procurement for the Supply and Delivery of Various Hardware, Safety, and Industrial Supplies to City of Brampton Facilities for a Three (3) Year Period.

  Carried

12.3

Other/New Business

12.3.1

^ Minutes - Brampton Transit Advisory Committee - March 1, 2021

• CW168-2021

  That the Minutes of the Brampton Transit Advisory Committee Meeting of March 1, 2021, to the Committee of Council Meeting of March 31, 2021, be received. 

  Carried

12.3.2

^ Minutes - Brampton School Traffic Safety Council Minutes - March 4, 2021

• CW169-2021

  That the Minutes of the Brampton School Traffic Safety Council Meeting of March 4, 2021, to the Committee of Council Meeting of March 31, 2021, Recommendations SC001-2021 to SC004-2021 be approved, as published and circulated.

  Carried

  The recommendations were approved as follows:

  SC001-2021
  That the agenda for the Brampton School Safety Traffic Council meeting of March 4, 2021 be approved as published and distributed.

  SC002-2021
  That the delegation and presentation by Sgt. Paul Dhillon, Peel Regional Police, Insp. Peter Danos and Cst. Claudia Wells, to the Brampton School Traffic Safety Council meeting of March 4, 2021, re: Restructuring of Peel Regional Road Safety Services - newly adopted Community Safety and Wellbeing Model be received.

  SC003-2021
  1. That the site Inspection request by Tara Benson, Student Transportation of Peel Region (STOPR), to the Brampton School Traffic Safety Council meeting of March 4, 2021, re: Crossing Guard/Safety Concerns at intersection of Queen Street West and Creditview Road - St. Jacinto Marto, Catholic School, 5 Fallowfield Road - Ward 5 be received; and,
  2. That a site inspection be undertaken.

  SC004-2021
  That Brampton School Traffic Safety Council do now adjourn to meet again on April 1, 2021 at 9:30 a.m.

  
  

12.3.3

Discussion Item at the request of Regional Councillor Dhillon re: Street Parking in Countryside Village

This item was withdrawn at the request of Regional Councillor Dhillon under the Approval of Agenda.

See Recommendation CW138-2021

12.3.4

Discussion Item at the request of Regional Councillor Dhillon, re: Snow Clearing Windrows

It was noted that staff will be submitting a report to Committee on the subject matter in June 2021.  There was no further discussion on this matter.

12.3.5

Discussion Item at the request of Regional Councillor Medeiros, re: Electrification of GO Station in Downtown Brampton

Regional Councillor Medeiros outlined the need to ensure the City and Metrolinx are collaborating on the future Downtown Brampton Transit Hub, in relation to the potential electrification of their respective bus fleets.

The following motion was considered. 

• CW170-2021

  WHEREAS the City of Brampton is currently exploring the development of a new Transit Hub in Downtown Brampton that would accommodate both Brampton Transit and GO Transit buses

  WHEREAS Electrification of a transit bus fleet will result in a faster more attractive, efficient, and reliable service

  WHEREAS Electric buses accelerate faster and stay at top speed for longer, saving time for customers

  WHEREAS Electric buses are quieter than diesel, reducing noise pollution within city limits

  WHEREAS By attracting additional riders, frequent electric bus service reduces road congestion and reduces greenhouse gas emissions from automobiles.

  WHEREAS electrification can lead to lower operating and maintenance costs for buses;

  WHEREAS Brampton is exploring numerous green initiatives and building infrastructure for electrification of its bus transit fleet, and there may be synergies in working with Metrolinx as part of its future bus electrification program such as:
  • use of similar technologies that could allow for shared bus infrastructure and shared capital and operating costs;
  • standard technologies could also allow for volume discounting due to greater buying power between the two groups;
  • efficient use of resources for common project deliverables and potentially speed up timelines and benefits;

  THEREFORE BE IT RESOLVED that City of Brampton staff consult with Metrolinx regarding the future Downtown Brampton Transit Hub in Brampton, in relation to the potential electrification of their respective bus fleets.

  Yea (10)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (10 to 0)

12.3.6

Notice of Motion by Regional Councillor Vicente, re: Zero Carbon Retrofit for South Fletcher’s Sportsplex

Regional Councillor Vicente advised that the South Fletcher’s Sportsplex is a significant contributor to GHG emissions, and as its systems are nearing end of life, options for retrofitting this facility to become the City’s first zero carbon facility should be considered.

A motion was introduced with the following operative clause.

THEREFORE BE IT RESOLVED THAT:

Staff report back on options for retrofitting South Fletcher’s Sportsplex to become the City’s first Zero Carbon facility.

Committee discussion on this matter included the following:

• Canada's commitment to reduce emissions 
• Request for information on energy efficiencies being incorporated into the Chris Gibson Recreation Centre
• Improvements in electric technology
• Retrofitting other facilities as their systems reach the end of useful life

The motion was considered as follows.

• CW171-2021

  WHEREAS City Council declared a Climate Emergency on June 5, 2019 for the purpose of aiming, framing, and deepening the City of Brampton’s commitment to protect our ecosystems and community from climate change;

  WHEREAS the City of Brampton aims to achieve a target of 80 percent greenhouse gas (GHG) reductions by 2050;

  WHEREAS the City’s Brampton Grow Green Master Plan calls for the development of a comprehensive energy management strategy and a GHG emissions reduction strategy for City buildings and facilities;

  WHEREAS the City of Brampton released the corporate Energy and Emissions Management Plan 2019-2024: A Zero Carbon Transition that sets targets and pathways for GHG emissions reductions for City owned and managed facilities;

  WHEREAS the City’s recreation centres account for approximately 50 percent of GHG emissions produced by City owned and managed facilities;

  WHEREAS the South Fletcher’s Sportsplex has been identified as one of the City’s top five GHG emitters;

  WHEREAS the major building systems at South Fletcher’s Sportsplex are at the end of their useful life;

  THEREFORE BE IT RESOLVED THAT:

  Staff report back on options for retrofitting South Fletcher’s Sportsplex to become the City’s first Zero Carbon facility.

  Yea (10)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (10 to 0)

12.3.7

Discussion Item at the Request of Regional Councillor Medeiros, re: Facilities Management

In response to questions from Regional Councillor Medeiros regarding the status and management of the City's facilities, J. Holmes, Acting Commissioner, Public Works and Engineering, advised that staff will report back to Committee on the status of City facilities, changes due to the COVID-19 pandemic, and a facility management model.

Staff were requested to provide information to Council regarding the recent recruitment of five (5) additional security guards.

The following motion was considered.

• CW172-2021

  That staff report on the practices relating to Facilities Management, within the third quarter of 2021.

  Carried

12.4

Correspondence

Nil

12.5

Councillors Question Period

Nil

12.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

13.

Referred Matters List

13.1

Referred Matters List - Q1 2021 Update

The following motion was considered.

• CW173-2021

  That the Referred Matters List - Q1 2021 Update, to the Committee of Council Meeting of March 31, 2021, be received.

  Carried

14.

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, read the following question submitted by Sylvia Roberts, Brampton resident:

“Provincial legislation explicitly places Transit as the #1 priority for transportation planning, how can the City comply with the explicit requirement for Transit to be #1 when the City positions transit as #3?”

A. Milojevic, General Manager, Transit, highlighted the importance of various modes of active transportation, and added that active transportation planning is not done at the expense of transit. 

15.

Closed Session

Committee did not proceed into Closed Session.

Item 15.3 was approved under Consent. Committee acknowledged and approved this item, and the directions contained therein.

15.1

^Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

16.

Adjournment

The following motion was considered.

• CW174-2021

  That the Committee of Council do now adjourn to meet again on Wednesday, April 14, 2021 at 9:30 a.m. or at the call of the Chair.

  Carried