Minutes

Audit Committee

The Corporation of the City of Brampton

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Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall
Members Present:
  • Regional Councillor D. Keenan, Chair
  • Regional Councillor P. Vicente, Vice-Chair
  • Regional Councillor N. Brar
  • Regional Councillor M. Palleschi (arrived at 9:35 a.m. - personal)
  • Regional Councillor G. Toor
  • Nicole Russell, Citizen Member
Staff Present:
  • Marlon Kallideen, Chief Administrative Officer
  • Bill Boyes, Commissioner, Community Services
  • Steve Ganesh, Commissioner, Planning, Building and Growth Management
  • Laura Johnston, Commissioner, Legislative Services
  • Alex Milojevic, Commissioner, Corporate Services
  • Peter Pilateris, Commissioner, Public Works and Engineering
  • Sameer Akhtar, City Solicitor
  • Fang (Claire) Mu, Director, Internal Audit
  • Brad Cecile, Manager, Internal Audit
  • Cynthia Kenth, Senior Advisor, Audit Communications, Internal Audit
  • Rachel Coulter, Advisor, Research, Administrative Services and Special Projects, Internal Audit
  • Genevieve Scharback, City Clerk
  • Tammi Jackson, Legislative Coordinator
  • Sonya Pacheco, Legislative Coordinator

1.
Call to Order

 

The meeting was called to order at 9:30 a.m. and adjourned at 10:24 a.m.

  

2.
Approval of Agenda

 

The following motion was considered.

  • AU001-2025

    That the agenda for the Audit Committee Meeting of February 24, 2025, be approved, as published and circulated.

    Carried

3.
Declarations of Interest under the Municipal Conflict of Interest Act

 

Nil

  

4.
Consent

 

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

6.3, 6.5

The following motion was considered.

  • AU002-2025

    That the following items to the Audit Committee Meeting of February 24, 2025 be approved as part of Consent:

    6.3, 6.5

    Carried

5.
Presentations\Delegations

 

Nil

  

6.
Reports - Internal Audit

 

6.1
Staff Report re: Building Permit Audit 2024 Report

This item has attachments. 
1.Report - Building Permits Audit Report.pdf
2.Appendix 1 - Building Permit Audit 2024 Report.pdf
3.Appendix 2 - Building Permit Audit Presentation Slides.pdf

Brad Cecile, Manager, Internal Audit, and Farhad Habibi, Director, Building/Chief Building Official, Planning Building and Growth Management, provided a presentation on the Building Permit Audit.

Staff responded to questions from Committee with respect to the following:

  • Building permit application review process
  • Process for issuing and closing building permits, including inspections
  • Clarification regarding the monitoring of open occurrences
  • Clarification regarding the monitoring and prioritization of open permit applications
  • 2024 Ontario Building Code and status of updates to the Standard Operating Procedures (SOP)

The following motion was considered.

  • AU003-2025

    1. That the report from Brad Cecile, Manager, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: Building Permit Audit 2024 Report, be received; and

    2. That the recommendations contained in Appendix 1: Building Permit Audit 2024 Report be approved.

    Carried

6.2
Staff Report re: Internal Audit Quality Assurance and Improvement Program

This item has attachments. 
1.Report - Internal Audit Quality Assurance and Improvement Program.pdf
2.Appendix 1 Quality Assurance and Improvement Program Summary.pdf
3.Appendix 2 External Quality Assessment Plan.pdf

Claire Mu, Director, Internal Audit, provided a presentation titled "Quality Assurance and Improvement Program".

The following motion was considered.

  • AU004-2025

    1. That the report from Mia Cui, Manager, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: Internal Audit Quality Assurance and Improvement Program, be received; and

    2. That the proposed Quality Assessment and Improvement Program documents included in Appendix 1 – Quality Assurance and Improvement Program Summary and Appendix 2 – External Quality Assessment Plan, be approved.

    Carried

6.3
^ Staff Report re: Internal Audit Communication Framework

This item has attachments. 
1.Report - Internal Audit Communication Framework.pdf
2.Appendix 1 Internal Audit Communication Framework.pdf
  • AU005-2025

    1. That the report from Mia Cui, Manager, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: Internal Audit Communication Framework, be received; and

    2. That the communication framework outlined in Appendix 1 – Internal Audit Communication Framework be approved.

    Carried

6.4
Staff Report re: 2025 Internal Audit Work Plan and 2024 Status Update

This item has attachments. 
1.Report - 2025 Internal Audit Work Plan and 2024 Status Update(1).pdf
2.Appendix 1 - 2024 Internal Audit Work Plan Status Update(1).pdf
3.Appendix 2 - 2025 Internal Audit Work Plan_revised.pdf
4.Appendix 3 - Mapping 2025 Work Plan to Strategic Initiatives(1).pdf
5.Appendix 4 - 2024 Annual Affirmation of Organizational Independence(1).pdf

Staff responded to questions from Committee regarding the staff complement in the Internal Audit Division, including the following:

  • Benchmarking against other municipalities
  • Challenges in recruiting staff
  • Impact of the City's growth on the Internal Audit Work Plan
  • Barriers to increasing the staff complement

The following motion was considered.

  • AU006-2025

    1. That the report from Brad Cecile, Manager, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: 2025 Internal Audit Work Plan and 2024 Status Update, be received;

    2. That the Audit Committee approve the proposed 2025 Audit Work Plan; and

    3. That the Audit Committee approve the reduction of audits from 8 to 6 so audit resources can be diverted to the Management Action Plans Follow-up project and Quality Assurance and Improvement Program in order to achieve and maintain IIA 2024 Global Audit Standards. 

    Carried

6.5
^ Staff Report re: Status of Management Action Plans – Q4 2024

This item has attachments. 
1.Report - Status of Management Action Plans .pdf
2.Appendix 1 - Management Action Plans - Summary Table Q4 2024.pdf
3.Appendix 2 - Management Action Plans - Detailed Report Q4 2024.pdf
  • AU007-2025

    That the report from Richard Gervais, Senior Advisor, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: Status of Management Action Plans - Q4 2024, be received.

    Carried

6.6
Staff Report re: Internal Audit 2024 Annual Report

This item has attachments. 
1.Report - Internal Audit 2024 Annual Report.pdf
2.Appendix 1 - Internal Audit Annual Report 2024.pdf

The '2024 Annual Report – Director’s Message' video was played.

Regional Councillor Keenan, Chair, thanked the Internal Audit Team for their efforts.

The following motion was considered.

  • AU008-2025

    That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of February 24, 2025, re: Internal Audit 2024 Annual Report, be received.

    Carried

7.
Reports - Finance

 

Nil

  

8.
Other/New Business

 

Nil

  

9.
Question Period

 

Nil

  

10.
Public Question Period

 

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made during this meeting. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

11.
Closed Session

 

Nil

  

12.
Adjournment

 

The following motion was considered.

  • AU009-2025

    That the Audit Committee do now adjourn to meet again for a regular meeting on June 10, 2025 at 9:30 a.m. or at the call of the Chair.

    Carried
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