Agenda
Audit Committee
The Corporation of the City of Brampton

Meeting #:
Date:
Time:
-
Location:
Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall
Members:
  • Regional Councillor D. Keenan, Chair
  • Regional Councillor P. Vicente, Vice Chair
  • Regional Councillor M. Palleschi
  • Regional Councillor N. Brar
  • Regional Councillor G. Toor

 

 

 

 

 

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact:
Sonya Pacheco, Legislative Coordinator, Telephone 905.874.2178, TTY 905.874.2130 [email protected]

 

Note: Meeting information is also available in alternate formats upon request.

1.
Call to Order

 

2.
Approval of Agenda

 

3.
Declarations of Interest under the Municipal Conflict of Interest Act

 

4.
Consent

 

The Meeting Chair will review the relevant agenda items during this section of the meeting to allow Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

5.
Presentations\Delegations

 

5.1
Delegation from Maria Khoushnood, Lead Audit Engagement Partner, and Susan Zhou, Manager, KPMG LLP, Chartered Accountants, re: 2022 Audit Planning Report

This item has attachments. 
1.Delegation - KPMG_Redacted.pdf

(See Item 7.1)

5.2
Staff Presentation re: Claims Management Audit

This item has attachments. 
1.Presentation - Claims Management Audit 2022.pdf
2.Presentation - Claims Management Audit 2022(1).pdf

Presenters: Ruchir Patel, Manager, Internal Audit, and Claire Mu, Director, Internal Audit


(See Item 6.5)

5.3
Staff Presentation, re: Limited Tendering Audit

This item has attachments. 
1.Presentation - Limited Tendering Audit.pdf
2.Presentation - Limited Tendering Audit_2022.pdf

Presenters: Anand Heeraman, Senior Internal Auditor, and Claire Mu, Director, Internal Audit


(See Item 6.6)

5.4
Staff Presentation, re: Parks Maintenance Audit

This item has attachments. 
1.Presentation - Parks Maintenance Audit.pdf
2.Presentation - Parks Maintenance Audit_2022.pdf

Presenter: Brad Cecile, Manager, Internal Audit


(See Item 6.7)

5.5
Staff Presentation re: Health and Safety Audit

This item has attachments. 
1.Presentation - Health and Safety Audit.pdf
2.Presentation - Health and Safety Audit_2022.pdf

Presenter: Brad Cecile, Manager, Internal Audit


(See Item 6.10)

5.6
Staff Presentation re: User Fee Audit

This item has attachments. 
1.Presentation - User Fee Audit.pdf
2.Presentation - User Fee Audit 2022.pdf

Presenters: Ruchir Patel, Manager, Internal Audit, and Claire Mu, Director, Internal Audit


(See Item 6.11)

6.
Reports - Internal Audit

 

6.1
Staff Report re: Update of Internal Audit Charter and Audit Committee Terms of Reference

This item has attachments. 
1.Report - Update of Internal Audit Charter and Audit Committee Terms of Reference.pdf
2.Appendix 1 Internal Audit Charter Version 2022 – Clean.pdf
3.Appendix 2 Internal Audit Charter Version 2022 – Marked.pdf
4.Appendix 3 Audit Committee Terms of Reference 2022 – Clean.pdf

Recommendation


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.


(See Item 8.1)

6.2
Staff Report re: Corporate Fraud Prevention Hotline 2022 Yearly Update

This item has attachments. 
1.Report - Corporate Fraud Prevention Hotline 2022 Yearly Update(1).pdf

To be received


Note: A related report was included on the September 27, 2022 Audit Committee agenda and is available for viewing on the City's website here:

6.3
Staff Report re: Status of Management Action Plans - Q4 2022

This item has attachments. 
1.Report - Status of Management Action Plans - Q4 2022.pdf
2.Appendix 1 - Management Action Plans as of December 31 2022.pdf
3.Appendix 2 - Management Action Plan Status Details as of December 31 2022.pdf

To be received


Note: A related report was included on the September 27, 2022 Audit Committee agenda and is available for viewing on the City's website here:

6.4
Staff Report re: 2023 Internal Audit Work Plan and 2022 Status Update

This item has attachments. 
1.Report - 2023 Internal Audit Work Plan and 2022 Status Update.pdf
2.Appendix 1 - 2022 Internal Audit Work Plan Status Update.pdf
3.Appendix 2 - 2023 Internal Audit Work Plan.pdf

To be received


Note: A related report was included on the September 27, 2022 Audit Committee agenda and is available for viewing on the City's website here:

6.5
Staff Report re: Claims Management Audit Report 2022

This item has attachments. 
1.Report - Claims Management Audit Report 2022.pdf
2.Appendix 1 - Claims Management Audit Report_2022.pdf
3.Appendix 2 - Criteria for Evaluating Audit Findings_2022.pdf
4.Appendix 3 - Criteria for Audit Report Rating_2022.pdf

To be received


(See Item 5.2)


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.

6.6
Staff Report re: Limited Tendering Audit Report 2022

This item has attachments. 
1.Report - Limited Tendering Audit Report 2022.pdf
2.Appendix 1 Limited Tendering Audit Report_2022.pdf
3.Appendix 2 Criteria for Evaluating Audit Findings(1).pdf
4.Appendix 3 Criteria for Audit Report Rating(1).pdf

To be received


(See Item 5.3)


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.

6.7
Staff Report re: Parks Maintenance Audit Report 2022

This item has attachments. 
1.Report - Parks Maintenance Audit Report 2022.pdf
2.Appendix 1 - Parks Maintenance Audit Report_2022(1).pdf
3.Appendix 2 - Criteria for Evaluating Audit Findings_2022(1).pdf
4.Appendix 3 - Criteria for Audit Report Rating(2).pdf

To be received


(See Item 5.4)


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.

6.8
Staff Report re: Driver Certification Program Fleet and, Fire and Emergency Service Compliance Audit

This item has attachments. 
1.Report - Driver Certification Program Fleet and Fire and Emergency Service Compliance Audit.pdf

To be received


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.

6.9
Staff Report re: Driver Certification Program Transit Compliance Audit

This item has attachments. 
1.Report - Driver Certification Program Transit Compliance Audit.pdf

To be received


Note: This report was listed on the agenda for the September 27, 2022 Audit Committee meeting.

6.10
Staff Report re: Health and Safety Audit Report 2022

This item has attachments. 
1.Report - Health and Safety Audit Report 2022.pdf
2.Appendix 1 - Health and Safety Audit Report_2022.pdf
3.Appendix 2 - Criteria for Evaluating Audit Findings.pdf
4.Appendix 3 - Criteria for Audit Report Rating.pdf

To be received


(See Item 5.5)

6.11
Staff Report re: User Fee Audit Report

This item has attachments. 
1.Report - User Fee Audit Report.pdf
2.Appendix 1 - User Fee Audit Report 2022.pdf
3.Appendix 2 - Management Response - User Fees Audit 2022.pdf

To be received


(See Item 5.6)

7.
Reports - Finance

 

8.
Other/New Business

 

9.
Question Period

 

10.
Public Question Period

 

15 Minute Limit (regarding any decision made at this meeting)


During the meeting, the public may submit questions regarding recommendations made at the meeting via email to the City Clerk at [email protected], to be introduced during the Public Question Period section of the meeting. 

11.
Closed Session

 

11.1
Open Meeting exception under Section 239 (2) (a) of the Municipal Act, 2001:

 

The security of the property of the municipality - a corporate infrastructure matter

11.2
Open Meeting exception under Section 239 (2) (a) of the Municipal Act, 2001:

 

The security of the property of the municipality - a corporate infrastructure matter

12.
Adjournment

 

Next Regular Meeting: To be determined

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