Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, June 05, 2024

9:30 A.m. - 4:30 P.m.

Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall

Members Present:

• Mayor Patrick Brown (ex officio)
• Regional Councillor R. Santos
• Regional Councillor P. Vicente
• Regional Councillor N. Brar
• Regional Councillor M. Palleschi
• Regional Councillor D. Keenan
• Regional Councillor M. Medeiros
• Regional Councillor P. Fortini
• City Councillor R. Power
• Regional Councillor G. Toor
• Deputy Mayor H. Singh

Staff Present:

• Bill Boyes, Commissioner, Community Services and Acting Fire Chief, Fire and Emergency Services
• Laura Johnston, Commissioner, Legislative Services
• Alex Milojevic, Commissioner, Corporate Support Services
• Peter Pilateris, Commissioner, Public Works and Engineering
• Carolyn Crozier, Acting Commissioner, Planning, Building and Growth Management
• Heidi Dempster, General Manager, Brampton Transit
• Sameer Akhtar, City Solicitor
• Genevieve Scharback, City Clerk
• Charlotte Gravlev, Deputy City Clerk
• Sonya Pacheco, Legislative Coordinator

---

1.

Call to Order

The meeting was called to order at 9:31 a.m. and recessed at 10:48 a.m. At 10:58 a.m. Committee moved into Closed Session, recessed at 11:13 a.m., reconvened in Open Session at 11:23 a.m. and adjourned at 11:24 a.m.

  

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW229-2024

  That the agenda for the Committee of Council Meeting of June 5, 2024 be approved, as amended, as follows:

  To add:

  5.4 Announcement - Sikh Genocide Awareness Week

  Council Sponsor: Regional Councillor Toor

  5.5 Announcement – Stanley Cup Finals

  Council Sponsor: Regional Councillor Toor

  6.3 Delegation from Somali Community Member, re: Item 10.3.1 - Somali Heritage Month

  9.3.1 Discussion Item at the request of Regional Councillor Toor, re: Feasibility of Organizing a Hackathon to Address Local Challenges

  Carried

  Note: Later in the meeting, on a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 6.3 was added.

    

  
  

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Nil

  

4.

Consent

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

7.1, 7.2, 8.2.1, 8.2.2, 10.2.2, 10.2.3, 10.2.4, 11.2.1, 11.2.3, 12.2.1, 13

• CW230-2024

  That the following items to the Committee of Council Meeting of June 5, 2024 be approved as part of Consent:

  7.1, 7.2, 8.2.1, 8.2.2, 10.2.2, 10.2.3, 10.2.4, 11.2.1, 11.2.3, 12.2.1, 13

  Carried

5.

Announcements

5.1

Announcement - The Patka Box

Council Sponsor: Regional Councillor Toor

Rosey Kaur, Founder, The Patka Box^TM, and CEO, Concept 1 Learning Centre, provided an update on the implementation of the Patka Box in the City's recreation centres, acknowledged the City's commitment to inclusivity and diversity, outlined the impact of Council's decision on municipalities across Ontario, and thanked Members of Council and staff for their support. In addition, it was noted that a documentary regarding the Patka Box will be played at the Sikh Film Festival on September 28, 2024.

Regional Councillor Toor thanked Rosey Kaur and staff for their efforts in the implementation of the Patka Box in Brampton. 

  

5.2

Announcement - 2024 Collision Conference

Council Sponsor: Mayor Brown

Devin Ramphal, Sector Manager, Innovation and Technology, Economic Development Office, announced the 2024 Collision Conference commencing on June 17, 2024 and provided details on activities and events taking place prior to, and during, the conference.

Committee Members expressed their enthusiasm for this conference, encouraged local businesses to participate, and recognized the impact of the City's relationship with the innovation district and entrepreneurs in Ireland.

  

5.3

Announcement - Introduction of Brampton's New City Clerk, Genevieve Scharback

Council Sponsor: Regional Councillor Santos

Laura Johnston, Commissioner, Legislative Services, introduced Genevieve Scharback, Brampton's new City Clerk, and provided an overview of Genevieve's experience and career in the municipal sector. In addition, the Commissioner thanked the Acting City Clerks and the City Clerk's Office for their hard work during the transitional period. 

Regional Councillor Santos welcomed Genevieve to the City of Brampton and thanked the City Clerks Office for their efforts.

  

5.4

Announcement - Sikh Genocide Awareness Week

Council Sponsor: Regional Councillor Toor

Regional Councillor Toor announced Sikh Genocide Awareness Week, and provided information regarding the Sikh Genocide, the Sikh population in Canada, and foreign interference concerns.

In addition, Regional Councillor Brar provided further information regarding the Sikh Genocide and highlighted the importance of recognizing the lives lost.

  

5.5

Announcement - Stanley Cup Finals

Council Sponsor: Regional Councillor Toor

Regional Councillor Toor read a statement regarding the Stanley Cup Finals.

  

6.

Public Delegations

6.1

Delegation from Mitchell Arrojado, Totie Pabellano, Norie Blohm, Arnel Caballes and Ed Lim, Officers of the Federation of Filipino Canadians of Brampton and Brampton Filipino Seniors Club, re: Philippine Independence Day and Heritage Month

Representatives from the Federation of Filipino Canadians of Brampton and the Brampton Filipino Seniors Club invited Members of Council to celebrate Filipino Heritage Month on June 12, 2024 at Brampton City Hall from 6:00 p.m. to 9:00 p.m. The representatives provided an overview of this event and thanked Members of Council for their support.

Committee Members thanked the delegations for their presentation and highlighted the growth of the Filipino community in the Region of Peel and the success of this event.

The following motion was considered.

• CW231-2024

  That the delegation from Mitchell Arrojado, Totie Pabellano, Norie Blohm, Arnel Caballes and Ed Lim, Officers of the Federation of Filipino Canadians of Brampton and Brampton Filipino Seniors Club, to the Committee of Council Meeting of June 5, 2024, re: Philippine Independence Day and Heritage Month, be received.

  Carried

6.2

Delegation from Kathleen McDermott, Brampton Resident, re: Committee of Adjustment Concerns

Note: This item was withdrawn at the request of the delegation.

  

6.3

Delegation from Somali Community Member, re: Item 10.3.1 - Somali Heritage Month

Note: Later in the meeting, on a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 6.3 was added.

Dealt with under Item 10.3.1 - Recommendation CW241-2024

  

7.

Government Relations Matters

7.1

^ Staff Update re: Government Relations Matters

• CW232-2024

  That the presentation from Andrzej Hoffmann, Manager, Government Relations and Public Liaison, Office of the CAO, to the Committee of Council Meeting of June 5, 2024, re: Government Relations Matters, be received.

  Carried

7.2

^ Correspondence from Aretha Adams, Regional Clerk, Region of Peel, dated June 3, 2024, re: Nominations to the 2024 – 2026 Association of Municipalities of Ontario Board of Directors

• CW233-2024

  That the correspondence from Aretha Adams, Regional Clerk, Region of Peel, dated June 3, 2024, to the Committee of Council Meeting of June 5, 2024, re: Nominations to the 2024 – 2026 Association of Municipalities of Ontario Board of Directors, be received.

  Carried

8.

Legislative Services Section

8.1

Staff Presentations

Nil

  

8.2

Reports

8.2.1

^ Staff Report re: Risk Management and Insurance Claims – 2023 Annual Report

• CW234-2024

  That the report from Jonathan Brewer, Manager, Risk and Insurance, Legislative Services, to the Committee of Council Meeting of June 5, 2024, re: Risk Management and Insurance Claims 2023 Annual Report, be received.

  Carried

8.2.2

^ Staff Report re: Budget Amendment and Recommendation Report – Enforcement Operational Review Implementation Plan

• CW235-2024

  1. That the report from Robert Higgs, Director, Enforcement and Bylaw Services, Legislative Services, to the Committee of Council Meeting of June 5, 2024, re: Enforcement Operational Review Implementation Plan, be received; 

  2. That Council approve, twenty-six (26) full-time, permanent complement consisting of seventeen (17) Enforcement Officers, five (5) Property Standards Officers, one (1) Training Supervisor, one (1) Escalation and Communications Supervisor, one (1) Analyst and one (1) Zoning Plans Examiner, and fourteen (14) part-time, permanent Enforcement Officers, to be hired in 2024 with a net annual operating cost of approximately $1,735,103;

  3. That a budget amendment be approved and a new capital project be established in the amount of $744,000 for twelve (12) compact pickup trucks, with funding to be transferred from Reserve Fund #4 - Asset Replacement; and

  4. That a budget amendment be approved and a new capital project be established in the amount of $70,000 for technology equipment required for new staff, with funding to be transferred from Reserve Fund #4 - Asset Replacement.

  Carried

8.3

Other/New Business

Nil

  

8.4

Correspondence

Nil

  

8.5

Councillors Question Period

Nil

  

8.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

9.

Economic Development Section

9.1

Staff Presentations

Nil

  

9.2

Reports

Nil

  

9.3

Other/New Business

9.3.1

Discussion Item at the request of Regional Councillor Toor, re: Feasibility of Organizing a Hackathon to Address Local Challenges

Regional Councillor Toor provided information to Committee regarding student-organized hackathon events and explained how hackathons can help the City find solutions to local issues. 

The following motion was considered. 

• CW236-2024

  Whereas hackathons are events that bring together diverse groups of individuals to collaborate intensively on innovative projects over a short period of time; and

  Whereas hackathons have a proven track record of spurring innovation and entrepreneurship by providing a platform for creative problem-solving, rapid prototyping, and the development of new technologies and solutions; and

  Whereas the organization of a hackathon can engage the local community, including students, professionals, and entrepreneurs, fostering a spirit of collaboration and civic engagement; and

  Whereas hackathons have the potential to address pressing local challenges by leveraging the collective intelligence and creativity of participants to generate practical and innovative solutions; and

  Whereas the successful implementation of solutions developed during hackathons can lead to economic growth by creating new business opportunities, attracting investments, and generating employment; and

  Whereas hackathons can also serve as a catalyst for establishing or strengthening partnerships between local government, businesses, educational institutions, and non-profit organizations; and

  Whereas the City of Brampton has a history of supporting community-led hackathons, demonstrating a commitment to fostering innovation and collaboration within our community;

  Therefore Be It Resolved that Council directs Economic Development staff to investigate the feasibility of organizing a hackathon aimed at addressing local challenges within our community; and

  Be It Further Resolved that staff consider the following elements in their investigation:

  1. Identification of key local challenges that could be addressed through a hackathon.

  2. Potential partners and sponsors from the private sector, educational institutions, and non-profit organizations.

  3. Possible venues, dates, and formats for the hackathon.

  4. Budgetary requirements.

  5.    Strategies for promoting the hackathon to ensure broad and diverse participation.

  6.    Mechanisms for supporting the development and implementation of viable solutions post-hackathon.

  Carried

9.4

Correspondence

Nil

  

9.5

Councillors Question Period

Nil

  

9.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

10.

Corporate Services Section

10.1

Staff Presentations

10.1.1

Staff Presentation re: City of Brampton Corporate Strategic Plan 2024

Item 10.2.1 was brought forward and dealt with at this time.

Vincent Rodo, Director, Organizational Performance and Equity, Diversity and Inclusion, Corporate Support Services, provided a presentation to Committee entitled "Corporate Strategic Plan".

Committee discussion took place regarding the Corporate Strategic Plan, and included the following:

• Public consultation process
• Budgeting for the initiatives outlined within the Plan
• Status of the Environmental Education Centre
• Suggestion for the Plan to include:
  • integrated planning with Brampton Library
  • an arts and culture component
• Strengthening the City's relationship with local school boards for use of facilities

The following motion was considered.

• CW237-2024

  1. That the presentation and report from Vincent Rodo, Director, Organizational Performance and Equity, Diversity and Inclusion, Corporate Support Services, to the Committee of Council Meeting of June 5, 2024, re: City of Brampton Corporate Strategic Plan 2024, be received; 

  2. That the City of Brampton Corporate Strategic Plan 2024 (the “Plan”) be approved by Council; and 

  3. That staff be directed to implement the Plan through execution of departmental work plans and annual budgeting processes.

  Carried

10.2

Reports

10.2.1

Staff Report re: City of Brampton Corporate Strategic Plan 2024

Dealt with under Item 10.1.1 - Recommendation CW237-2024

  

10.2.2

^ Staff Report re: Request to Begin Procurement – To Obtain a Provider for the City of Brampton Employee Assistance Program

• CW238-2024

  1. That the report from Cynthia Ogbarmey-Tetteh, Director, Human Resources, Corporate Support Services, to the Committee of Council Meeting of June 5, 2024, re: Request to Begin Procurement – To Obtain a Provider for the City of Brampton Employee Assistance Program, be received; 

  2. That the Purchasing Agent be authorized to commence the procurement for provider of Employee Assistance Program.

  Carried

10.2.3

^ Staff Report re: Sheridan Centre for Healthy Communities Update

• CW239-2024

  1. That the report from Barinder Bhatti, Advisor, Executive Operations and Strategic Initiatives, Strategic Services and Initiatives, Office of the CAO, to the Committee of Council Meeting of June 5, 2024, re: Sheridan Centre for Healthy Communities Update, be received;

  2. That Council approve a cash grant to Sheridan College in the amount of $2,500,000, funded from Reserve #100-Legacy Reserve, in accordance with the schedule in the Negotiated Agreement (Attachment 4), and subject to satisfying the necessary reporting; and

  3. That Council delegate authority to the Chief Administrative Officer to execute the necessary agreement(s) on behalf of the City, with Sheridan College Institute of Technology and Advanced Learning on such terms and conditions acceptable to the Chief Administrative Officer, and in a form acceptable to the City Solicitor or designate.

  Carried

10.2.4

^ Staff Report re: Finance Policy Updates

• CW240-2024

  1. That the report from Kasia Bielska, Manager, Corporate Collections, and Yvonne Kwiecien, Manager, Taxation and Assessment, Corporate Support Services, and Jonathan Brewer, Manger, Risk and Insurance, Legislative Services, to the Committee of Council Meeting of June 5, 2024, re: Finance Policy Updates, be received; 

  2. That Council approve the revised Tax Billing and Collection Policy; 

  3. That Council approve the new Accounts Receivable Collection and Write-Off Policy; 

  4. That Council approve the new Provincial Offences Act Fine Collection and Write-Off Policy; 

  5. That a by-law be adopted, substantially in a form as set out in Appendix 1 to this report, to reflect the delegation of authority with respect to write-offs of uncollectable items, settlement of assessments and settling claims within the existing insurance deductible, to amend Administrative Authority By-law 216-2017, as amended, to update Schedule A – Delegation of Powers and Duties, to revise the delegated authority; and

  6. That subject to approval of the new Tax Billing and Collection Policy, the following Council Policy be rescinded:

  Property Tax Billing and Collection (13.10.0)

  Carried

10.3

Other/New Business

10.3.1

Discussion Item at the request of Mayor Brown re: Addition of Somali Heritage Month to Corporate Events Listing

At this time in the meeting, on a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 6.3 was added.

Item 6.3 was dealt with at this time.

A member of the Somali community addressed Committee with respect to Brampton's cultural diversity, acknowledged the various contributions of the Somali community in Brampton, and read the proposed motion from Mayor Brown outlined in the agenda as follows:

"Whereas City Council recognizes that Brampton is strengthened by its diverse and multicultural communities that bolster its place as a world-class city and Canada’s top municipalities to live, play and work;

Whereas City Council recognizes the historic and ongoing contributions of Somali communities in this city to the rich legacy and growth of Brampton, including in the important domains of city building, business, culture, arts, sports, and civic life;

Whereas City Council recognizes that Brampton is home to one of the largest Somali communities in Ontario; and

Whereas Brampton’s various festivals and events contribute to the quality and diversity of community life for Brampton citizens and visitors, and provide opportunities for public participation, economic activity, and tourism;

Therefore Be It Resolved that Somali Heritage Month be added the to Corporate Events Listing 2023-2026, to be delivered within the existing Strategic Communications, Tourism and Events annual base operating budget."

Committee Members expressed thanks to the delegation and acknowledged the contributions of the Somali community.

The following motion was considered.

• CW241-2024

  That the delegation from a Somali Community Member, to the Committee of Council Meeting of June 5, 2024, re: Somali Heritage Month, be received; and

  Whereas City Council recognizes that Brampton is strengthened by its diverse and multicultural communities that bolster its place as a world-class city and Canada’s top municipalities to live, play and work;

  Whereas City Council recognizes the historic and ongoing contributions of Somali communities in this city to the rich legacy and growth of Brampton, including in the important domains of city building, business, culture, arts, sports, and civic life;

  Whereas City Council recognizes that Brampton is home to one of the largest Somali communities in Ontario; and

  Whereas Brampton’s various festivals and events contribute to the quality and diversity of community life for Brampton citizens and visitors, and provide opportunities for public participation, economic activity, and tourism;

  Therefore Be It Resolved that Somali Heritage Month be added the to Corporate Events Listing 2023-2026, to be delivered within the existing Strategic Communications, Tourism and Events annual base operating budget. 

  Carried

10.4

Correspondence

Nil

  

10.5

Councillors Question Period

Nil

  

10.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

11.

Public Works and Engineering Section

11.1

Staff Presentations

Nil

  

11.2

Reports

11.2.1

^ Staff Report re: Request to Begin Procurement – Hiring of an Architectural Firm for Design and Contract Administration Services for the Redevelopment of Ken Whillans Square and Garden Square through a Design Competition Process - Wards 1 and 3

• CW242-2024

  1. That the report from Dalia Bahy, Strategic Leader, Downtown Revitalization, Planning, Building, and Growth Management, to the Committee of Council Meeting of June 5, 2024, re: Request to Begin Procurement – Hiring of a Design Team led by an Architectural Firm for the Design and Contract Administration Services for the Redevelopment of Ken Whillans Square and Garden Square through a Design Competition Process – Wards 1 and 3, be received;

  2. That Council direct staff to proceed with Public Consultation to inform the Design Competition Process for the Redevelopment of Ken Whillans Square and Garden Square; and

  3. That the Purchasing Agent be authorized to commence the procurement of an architectural firm to provide design and contract administration services for the redevelopment of Ken Whillans Square and Garden Square through a design competition process.

  Carried

11.2.2

Staff Report re: Signal Warrant Study Outcome at Countryside Drive and Bellini Avenue - Ward 10 (RM 10/2024)

Regional Councillor Toor addressed Committee with respect to the recommendations in the staff report and outlined safety concerns from residents regarding the subject intersection.

The following motion was considered.

• CW243-2024

  1. That the report from Shane Loftus, Manager, Transportation Right of Way and Safety, Road Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting on June 5, 2024 re: Signal Warrant Study Outcome at Countryside Drive and Bellini Avenue - Ward 10 (RM 10/2024), be received;  

  2. That staff be instructed to install traffic signals at the intersection of Countryside Drive and Bellini Avenue; and

  3. That staff be directed to use funds from project #242710 at an estimated cost of $310,000 to complete the traffic signal installation at Countryside Drive and Bellini Avenue.

  Carried

11.2.3

^ Staff Report re: Traffic By-law 93-93 – Administrative Update

• CW244-2024

  1. That the report from Binita Poudyal, Traffic Operations Technologist, Road Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting of June 5, 2024, re: Traffic By-law 93-93 – Administrative Update, be received; and

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.

  Carried

11.3

Other/New Business

Nil

  

11.4

Correspondence

Nil

  

11.5

Councillors Question Period

Nil

  

11.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

12.

Community Services Section

12.1

Staff Presentations

Nil

  

12.2

Reports

12.2.1

^ Staff Report re: Budget Amendment - Municipal Public Art Strategy and Framework for Public Art on Municipal Property

• CW245-2024

  1. That the report from Kelly Stahl, Director, Cultural Services, Community Services, to the Committee of Council Meeting of June 5, 2024, re: Budget Amendment - Municipal Public Art Strategy and Framework for Public Art on Municipal Property, be received;

  2. That Council endorse ‘Brampton: An Artful Future Municipal Public Art Strategy 2024-2028+’ and the ‘Framework for Public Art on Municipal Property;’ and

  3. That a budget amendment be approved to consolidate the remaining unspent budgets in Project #196860 - Public Art Investment, #211055 - Monument to William Davis, and #236860 - Public Art Investment into Project #246860 - Public Art Investment.

  Carried

12.3

Other/New Business

Nil

  

12.4

Correspondence

Nil

  

12.5

Councillors Question Period

Nil

  

12.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

13.

^ Referred Matters List

Nil

  

14.

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made during this meeting. G. Scharback, City Clerk, confirmed that no questions were submitted.

  

15.

Closed Session

15.1 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:    

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.2 Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:        

A proposed or pending acquisition or disposition of land by the municipality or local board; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

The following motion was considered.

• CW246-2024

  That Committee proceed into Closed Session to discuss matters pertaining to the following:

  15.1 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:          

  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  15.2 Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:          

  A proposed or pending acquisition or disposition of land by the municipality or local board; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  Carried

  In Open Session, G. Scharback, City Clerk, reported on the status of matters considered in Closed Session, as follows:

  15.1  – This item was considered in Closed Session and no direction was given.

  15.2 –  This item was considered in Closed Session and direction was given to staff.

  
  

15.1

Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

15.2

Open Meeting exception underSection 239 (2) (c) and (k) of the Municipal Act, 2001:

16.

Adjournment

The following motion was considered.

• CW247-2024

  That the Committee of Council do now adjourn to meet again on Wednesday, June 19, 2024, or at the call of the Chair.

  Carried