Minutes

Committee of Council

The Corporation of the City of Brampton

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Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting
Members Present:
  • Mayor Patrick Brown (ex officio)
  • Regional Councillor R. Santos
  • Regional Councillor P. Vicente
  • City Councillor D. Whillans
  • Regional Councillor M. Palleschi
  • Regional Councillor M. Medeiros
  • City Councillor J. Bowman
  • City Councillor C. Williams
  • Regional Councillor P. Fortini
  • City Councillor H. Singh
  • Regional Councillor G. Dhillon
Staff Present:
  • Paul Morrison, Interim Chief Administrative Officer
  • Richard Forward, Commissioner, Planning, Building and Economic Development
  • Marion Nader, Commissioner, Community Services
  • Marlon Kallideen, Commissioner, Legislative Services
  • Jason Schmidt-Shoukri, Commissioner, Public Works and Engineering
  • Cynthia Ogbarmey-Tetteh, Acting Commissioner, Corporate Support Services
  • Bill Boyes, Fire Chief, Fire and Emergency Services
  • Alex Milojevic, General Manager, Transit
  • Sameer Akhtar, City Solicitor
  • Peter Fay, City Clerk
  • Charlotte Gravlev, Deputy City Clerk
  • Sonya Pacheco, Legislative Coordinator

Note: In consideration of the current COVID-19 public health orders prohibiting large public gatherings of people and requirements for physical distancing between persons, in-person attendance at this Committee of Council meeting was limited and physical distancing was maintained in Council Chambers at all times during the meeting.

The meeting was called to order at 9:30 a.m., recessed at 11:44 a.m., moved into Closed Session at 12:17 p.m., recessed at 1:17 p.m., reconvened in Open Session at 1:30 p.m. and adjourned at 1:32 p.m.

As this meeting of Committee of Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows:

Members present during roll call: Regional Councillor Santos, Regional Councillor Vicente, City Councillor Whillans, Regional Councillor Palleschi, City Councillor Bowman, Regional Councillor Medeiros, City Councillor Williams, Regional Councillor Fortini, City Councillor Singh and Mayor Brown

Members absent during roll call: Regional Councillor Dhillon (arrived at 9:38 a.m. - personal)

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

  • CW048-2022

    That the agenda for the Committee of Council Meeting of February 16, 2022 be approved, as amended, as follows:

    To Add:

    5.1 Announcement - Dan Dawson, Brampton Firefighter - Achievements in the National Lacrosse League

    Council Sponsor - City Councillor Whillans

    To Withdraw (at the request of staff):

    11.2.1 Staff Report re: Information Report - Potential Scope for an Educational and Employment Master Plan (RM 76/2021)

    Carried

In keeping with Council Resolution C019-2021, the Meeting Chair reviewed the relevant agenda items during this section of the meeting and allowed Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time:

8.2.1, 8.2.2, 8.2.3, 8.2.4, 8.2.5, 9.2.1, 9.2.2, 9.3.1, 10.2.1, 15.1

The following motion was considered.

  • CW049-2022

    That the following items to the Committee of Council Meeting of February 16, 2022 be approved as part of Consent: 

    8.2.1, 8.2.2, 8.2.3, 8.2.4, 8.2.5, 9.2.1, 9.2.2, 9.3.1, 10.2.1, 15.1

    A recorded vote was taken, with the results as follows.

    Yea (11)Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

City Councillor Whillans announced that Dan Dawson, Brampton Firefighter, scored his 1447th point in the National Lacrosse League, making him the second all time scoring leader in the League. Councillor Whillans congratulated Dan on this accomplishment, and provided information on his experience with the National Lacrosse League and career with Brampton Fire and Emergency Services.

B. Boyes, Fire Chief, and Members of Council also acknowledged Dan's accomplishments with the National Lacrosse League and career with Brampton Fire and Emergency Services.

Dan Dawson thanked Committee for this acknowledgement and recognized the City for its support for the sport of lacrosse and for the Fire and Emergency Services Division. 

Item 9.2.3 was brought forward and dealt with at this time.

Prior to the delegations, M. Nader, Commissioner, Community Services, advised Committee that Monteith Brown Planning Consultants were engaged by the City to review and update the Community Sport Group policy, to better reflect the changing needs of the community.

1. Anand Desai and Claire Tucker-Reid, Monteith Brown Planning Consultants, presented the draft Community Sport Group Policy for Committee's consideration, and provided information on the purpose/intent of the policy, categories of community sport groups, application process, a summary of changes from the previous policy and next steps.

2. Martin Sasek, Director of Facilities, and Doron Jhirad, President, Brampton North Soccer Club, expressed support for the draft Community Sport Group Policy, and provided a presentation regarding the Brampton North Soccer Club, which has been operating since 2001, and included information on their indoor and outdoor programs, innovations and community service.

3. Acacia Hill, Director, Brampton Hill Skating Academy, provided a presentation regarding the Brampton Hill Skating Academy, the first black female-owned skating school in Canada, and included information on Brampton's on-ice usage, figure skating clubs/programs in Brampton, the need for adequate training facilities, access and cost for ice time, and the benefits of being part of the affiliate policy. 

Committee discussion on this matter included the following:

  • Importance of sports in Brampton
  • Indication that the Brampton Sports Alliance has not had the opportunity to review the subject report, as it was published with the agenda on February 15, 2022
  • Confirmation from staff that community sports groups were informed of the subject report being presented to Committee 
  • The need to establish a policy that is equitable for all sports groups
  • Impact of the draft policy on youth 

The following motions were considered. 

  • CW050-2022

    That the delegations to the Committee of Council Meeting of February 16, 2022, re: Community Sport Group Policy, be received:

    1. Anand Desai and Claire Tucker-Reid, Monteith Brown Planning Consultants

    2. Martin Sasek, Director of Facilities, and Doron Jhirad, President, Brampton North Soccer Club

    3. Acacia Hill, Director, Brampton Hill Skating Academy

    Carried
  • CW051-2022

    That the report titled: Community Sport Group Policy, to the Committee of Council meeting of February 16, 2022, be deferred to the March 9, 2022 Committee of Council Meeting.

    Carried

for the Hiring of General Contractors for the Construction of the New Victoria Park Arena and Sports Hall of Fame and the Addition and Renovation of Chris Gibson Recreation Centre

Sylvia Roberts, Brampton resident, addressed Committee with respect to Item 8.2.6 and expressed concern that this report was only made available one day prior to the meeting. Sylvia indicated that future population increases in the respective service areas for the Victoria Park Arena and Chris Gibson Recreation Centre projects did not appear to be considered, and suggested that the report be referred back to staff to further review whether these projects will meet the demands of the projected population growth in these areas.

The following motion was considered.

  • CW052-2022

    That the delegation from Sylvia Roberts, Brampton resident, to the Committee of Council Meeting of February 16, 2022, re: Item 8.2.6 - Amendment to the Request to Begin Procurement Report for the Hiring of General Contractors for the Construction of the New Victoria Park Arena and Sports Hall of Fame and the Addition and Renovation of Chris Gibson Recreation Centre, be received.

    Carried

    (See Item 8.2.6 - Recommendation CW060-2022)


Tara Hunter, Manager, Sponsorship and Corporate Development, Office of the CAO, provided a presentation, which included information and updates on matters relating to the Region of Peel, Provincial Government, Federal Government, advocacy efforts and the Association of Municipalities of Ontario (AMO).

A proposed AMO motion relating to Joint and Several Liability was displayed for Committee's consideration, and included the following operative clauses:

Therefore Be It Resolved:

1. That the City of Brampton does hereby support and endorse AMO’s recommendations to the Provincial Government, as follows:

1. The provincial government adopt a model of full proportionate liability to replace joint and several liability.

2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations, and whether a 1-year limitation period may be beneficial.

3. Implement a cap for economic loss awards.

4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans.

5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.

6. Compel the insurance industry to supply all necessary financial evidence including premiums, claims, and deductible limit changes which support its, and municipal arguments as to the fiscal impact of joint and several liability.

7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General.”; and

2. That the City of Brampton does hereby call on the Attorney General of Ontario to work with municipal governments to put forward a plan of action to address “joint and several liability” before the end of the government’s current term so that municipalities can continue to offer high quality services to their communities; and

3. That a copy of this Resolution be forwarded to all Brampton MPPs for their awareness and support, as well as the Region of Peel, City of Mississauga and Town of Caledon, seeking similar resolutions of support and endorsement.

Committee consideration of this matter included the significance of the above noted motion, and the potential impacts of this issue for Brampton.

In addition, staff was requested to provide updates to Committee regarding the status of Highway 413.

The following motion was considered.

  • CW053-2022

    That the staff update re: Government Relations Matters, to the Committee of Council meeting of February 16, 2022, be received; and

    That the following proposed AMO Motion regarding Joint and Several Liability be referred to the March 2, 2022 City Council meeting for consideration:

    Whereas municipal governments provide essential services to the residents and businesses in their communities; and

    Whereas the ability to provide those services is negatively impacted by exponentially rising insurance costs; and

    Whereas one driver of rising insurance costs is the legal principle of ‘joint and several liability,’ which assigns disproportionate liability to municipalities for an incident relative to their responsibility for it; and

    Whereas, the Government of Ontario has the authority and responsibility for the legal framework of ‘joint and several liability;’ and

    Whereas the Premier of Ontario committed to review the issue in 2018 with a view to helping municipal governments manage their risks and costs; and

    Whereas the Association of Municipalities of Ontario (AMO) on behalf of municipal governments has provided recommendations in 2019 through its submission to the Attorney General of Ontario titled: Towards a Reasonable Balance – Addressing Growing Municipal Liability and Insurance Costs to align municipal liability with the proportionate responsibility for incidents and capping awards;

    Therefore Be It Resolved:

    1. That the City of Brampton does hereby support and endorse AMO’s recommendations to the Provincial Government, as follows:

    1. The provincial government adopt a model of full proportionate liability to replace joint and several liability.

    2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations, and whether a 1-year limitation period may be beneficial.

    3. Implement a cap for economic loss awards.

    4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans.

    5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.

    6. Compel the insurance industry to supply all necessary financial evidence including premiums, claims, and deductible limit changes which support its, and municipal arguments as to the fiscal impact of joint and several liability.

    7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General.”; and

    2. That the City of Brampton does hereby call on the Attorney General of Ontario to work with municipal governments to put forward a plan of action to address “joint and several liability” before the end of the government’s current term so that municipalities can continue to offer high quality services to their communities; and

    3. That a copy of this Resolution be forwarded to all Brampton MPPs for their awareness and support, as well as the Region of Peel, City of Mississauga and Town of Caledon, seeking similar resolutions of support and endorsement.

    Carried

Mayor Brown provided an update on the COVID-19 emergency, which included information on the decline of COVID-19 patients at Brampton Civic Hospital, alleviation of restrictions in the aviation sector, and expedited timelines for the Provincial re-opening plan. The Mayor added that all COVID-19 indicators are encouraging.

City Councillor Whillans advised Committee that the Ski Day fundraiser for the William Osler Health Centre took place on February 15, 2022 at the Caledon Ski Club. He provided highlights of the event, noting that it attracted the highest attendance to date and raised over $110,000. Councillor Whillans thanked Members of Council and staff for their support of this event. 

The following motion was considered.

  • CW054-2022

    That the update from Mayor P. Brown re: COVID-19 Emergency, to the Committee of Council meeting of February 16, 2022, be received.

    Carried

8.2

  • CW055-2022

    1. That the report titled: Initiation of Subdivision Assumption - Key-Road Developments Inc., Registered Plan 43M-1835 – (North of Queen Street,  East of Mississauga Road), Ward 5 - Planning References – C04W07.009 and 21T-06201B, to the Committee of Council Meeting of February 16, 2022, be received; 

    2. That the City initiate the Subdivision Assumption of Key-Road Developments Inc., Registered Plan 43M-1835; and

    3. That a report be forwarded to City Council recommending the Subdivision Assumption of Key-Road Developments Inc., Registered Plan 43M-1835 once all departments have provided their clearance for assumption.

    Carried
  • CW056-2022

    1. That the report titled: Initiation of Subdivision Assumption - Northbram Developments Inc., Registered Plan 43M-1654 – (North of Countryside Drive, East of Airport Road), Ward 10 - Planning References – C07E16.002 and 21T-01033B, to the Committee of Council Meeting of February 16, 2022, be received;

    2. That the City initiate the Subdivision Assumption of Northbram Developments Inc., Registered Plan 43M-1654; and

    3. That a report be forwarded to City Council recommending the Subdivision Assumption of, Northbram Developments Inc., Registered Plan 43M-1654 once all departments have provided their clearance for assumption.

    Carried
  • CW057-2022

    1. That the report titled: Initiation of Subdivision Assumption - Kettle Point Investors Inc. & Wolverleigh Construction Ltd., Registered Plan 43M-1946 – (North of Countryside Drive, East of Dixie Road), Ward 9 - Planning References – C04E16.002 and 21T-10008B, to the Committee of Council Meeting of February 16, 2022, be received;

    2. That the City initiate the Subdivision Assumption of Kettle Point Investors Inc. & Wolverleigh Construction Ltd.Registered Plan 43M-1946; and

    3. That a report be forwarded to City Council recommending the Subdivision Assumption of, Kettle Point Investors Inc. & Wolverleigh Construction Ltd., Registered Plan 43M-1946 once all departments have provided their clearance for assumption.

    Carried
  • CW058-2022

    1. That the report titled: Request to Begin Procurement – 2022 Road Resurfacing Part A – West & Part B – East – All Wards, to the Committee of Council Meeting of February 16, 2022, be received; 

    2. That the Purchasing Agent be authorized to commence the procurement for the 2022 Road Resurfacing Program Part A - West & Part B - East.

    Carried
  • CW059-2022

    1. That the report titled: Begin Procurement Report – Electrical Services at various City of Brampton facilities for a three (3) year period, (File ACX.EL), to the Committee of Council Meeting of February 16, 2022, be received; and 

    2. That the Purchasing Agent be authorized to commence the procurement for electrical services at various City of Brampton facilities for a three (3) year period.

    Carried

(See Item 6.2)

The following motion was considered.

  • CW060-2022

    1. That the report titled: Amendment to the Request to Begin Procurement Report for the Hiring of General Contractors for the Construction of the New Victoria Park Arena and Sports Hall of Fame and the Addition and Renovation of Chris Gibson Recreation Centre, to the Committee of Council Meeting of February 16, 2022, be received; 

    2. That the Purchasing Agent be authorized to recall the issued list of pre-qualified contractors and commence the procurement to hire a General Contractor for the Construction of the New Victoria Park Arena and Sports Hall of Fame; 

    3. That the Purchasing Agent be authorized to commence the procurement to hire a General Contractor for the Addition and Renovation of Chris Gibson Recreation Centre; and

    4. That the appropriate City staff be authorized and directed to take the necessary action to give effect thereto. 

    Carried

City Councillor Williams advised Committee that the Brampton School Traffic Safety Council discussed the use of social media tiles to promote their programs and services (e.g. school site inspections). Councillor Williams advised that Recommendation SC015-2022 outlines the position of the Committee on this matter and sought support from the Committee of Council to approve the direction outlined in clause 2. 

The following motion was considered.

  • CW061-2022

    1. That the Minutes of the Brampton School Traffic Safety Council Meeting of February 3, 2022, to the Committee of Council meeting of February 16, 2022, Recommendations SC011-2022 to SC016-2022 be approved, as amended, to delete the words "it is the position of the Brampton School Traffic Safety Council" from Recommendation SC015-2022, to read as follows:

    SC015-2022

    1. That the discussion at the request of Councillor Williams, to the Brampton School Traffic School Traffic Council meeting of February 3, 2022, re: Communication Tiles for School Site Inspections be received; and,

    2.  That a social media tile for the Brampton School Traffic Safety Council website be created by Strategic Communications staff, to promote its programs and resources, with information, such as, a link to site inspection requests.

    Carried

    The recommendations were approved as follows:

    SC011-2022

    That the agenda for the Brampton School Traffic Safety Council meeting of February 3, 2022 be amended, to add the following item:  

    10.2.  Discussion at the request of Councillor Williams, re: Communication Tiles for School Site Inspections

    SC012-2022

    1.  That the correspondence from Nabih Mansour, Brampton resident, to the Brampton School Traffic Safety Council meeting of February 3, 2022, re: Request for a Crossing Guard at the intersection of Squire Ellis Drive and Belladonna Circle - St. Patrick Catholic School, 11948 The Gore Road - Ward 10 be received; and,

    2.  That a site inspection be undertaken. 

    SC013-2022

    1.  That the correspondence from Derek Patterson, Brampton resident, to the Brampton School Traffic Safety Council meeting of February 3, 2022, re: Request to Review Parking Issues and Traffic Congestion on school street - Whaley's Corner Public School, 140 Howard Stewart Road - Ward 6 be received; and,

    2.  That a site inspection be undertaken. 

    SC014-2022

    That Charles Gonsalves, Member be appointed to the position of Vice-Chair of the Brampton School Traffic Safety Council for the term ending November 14, 2022.

    SC015-2022

    1. That the discussion at the request of Councillor Williams, to the Brampton School Traffic School Traffic Council meeting of February 3, 2022, re: Communication Tiles for School Site Inspections be received; and,

    2.  That a social media tile for the Brampton School Traffic Safety Council website be created by Strategic Communications staff, to promote its programs and resources, with information, such as, a link to site inspection requests.

    SC016-2022

    That Brampton School Traffic Safety Council do now adjourn to meet again on March 3, 2022, at 9:30 p.m. 


The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

9.2

  • CW062-2022

    1. That the report titled: Request To Begin Procurement – Hiring of a General Landscape Contractor for the Construction of Sandalwood Heights Adventure Park – Ward 10, to the Committee of Council Meeting of February 16, 2022; be received, and 

    2. That the Purchasing Agent be authorized to commence the procurements for the Hiring of a General Landscape Contractor for the Construction of Sandalwood Heights Adventure Park.

    Carried
  • CW063-2022

    1. That the report titled: Request to Begin Procurement – Hiring of General Landscape Contractor for the Construction Improvements to Eldorado Park – Ward 4, to the Committee of Council Meeting of February 16, 2022, be received, and 

    2. That the Purchasing Agent be authorized to commence the procurement for the Hiring of a General Landscape Contractor for Construction improvements to Eldorado Park.

    Carried
  • CW064-2022

    That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of February 3, 2022, to the Committee of Council meeting of February 16, 2022, Recommendations SHF006-2022 to SHF009-2022 be approved as published and circulated.

    Carried

    The recommendations were approved as follows:

    SHF006-2022

    That the agenda for the Brampton Sports Hall of Fame Committee meeting of February 3, 2022, be approved as published and circulated.

    SHF007-2022

    That the discussion at the request of Glenn McClelland, Co-Chair, to the Brampton Sports Hall of Fame Committee meeting of February 3, 2022, re: 
    ·    Attendance at monthly meetings 
    ·    Preparation for monthly meetings
    ·    Preparation for election meeting
    ·    Confidentiality of Closed Sessions, be received. 

    SHF008-2022

    That the verbal update by Teri Bommer, Coordinator, Sport Liaison, Community Services, to the Brampton Sports Hall of Fame Committee meeting of February 3, 2022, re: 2022 Induction Ceremony be received.

    SHF009-2022

    That Brampton Sports Hall of Fame Committee do now adjourn to meet again on March 3, 2022 at 7:00 p.m. 

     


The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

10.2

  • CW065-2022

    1. That the report titled: Proposed Late-term Appointments to Citizen Advisory Committees, to the Committee of Council meeting of February 16, 2022, be received;

    2. That the individuals listed in confidential Appendix A to this report be appointed to the Committees indicated, for the remainder of the 2018 - 2022 term of Council, or until successors are appointed; and

    3. That the confidential Appendix A to this report become public upon its approval.

    Carried

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

C. Barnett, Director, Economic Development Office, on behalf of M. Bohl, Sector Manager, Food Processing, Logistics and MedTech, Economic Development Office, provided a presentation entitled "Update – Workforce Development Projects: Food Processing and Logistics Sectors".

The following motion was considered.

  • CW066-2022

    That the presentation titled: Update – Workforce Development Projects (File CE.x), to the Committee of Council Meeting of February 16, 2022, be received.

    Carried

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

12.2

Committee discussion took place with respect to the staff report and included requests for information on the following:

  • Current service providers
  • Number of times the service was used and the dollar value of each occurrence
  • The types of positions this service was used for
  • Assessment of benefits and costs to City of Brampton
  • Procurement method for recruitment services (e.g. use of purchasing cards)
  • Timelines for reporting to Committee on contracts prior to their expiration date

The following motion was considered.

  • CW067-2022

    That the report titled: Request to Begin Procurement – Recruitment Services For Executive and Specialized Roles For a Three (3) Year Period, to the Committee of Council meeting of February 16, 2022, be referred back to staff to report to Council on March 2, 2022 with further information requested.

    Carried

Committee discussion took place with respect to the following:

  • Marquee and Sport Tourism Events criteria 
  • Economic impact of events
  • Promotion of, and community support for, these events
  • Reduction of municipal funding for these events and an indication from staff that groups are requested to seek other sources of funding
  • Request that staff provide a list of sports tourism events receiving funding through staff delegated authority
  • Concern that funding for some pre-existing Marquee events has decreased under this program, and a request that previous funding levels be maintained
  • Impact of the COVID-19 pandemic on the Lusofonia Festival, and a request that this group be invited to participate as a Marquee event this year

The following motion was considered. 

  • CW068-2022

    1. That the report titled: Brampton Tourism Event Funding Program, to the Committee of Council meeting of February 16, 2022, be received;

    2. That the 10 applicants for Marquee Festivals and Events funding, a stream of the Brampton Tourism Event Funding Program, listed in Appendix A be approved for funding at a total dollar amount of $515,000;

    3. That the Chief Administrative Officer (or designate) be authorized to execute the necessary Marquee Festival and Event funding agreements to effect the recommendations in this report, subject to the content of such agreements being satisfactory to the Director, Strategic Communications, Culture and Events (or designate) and the form of such agreements being satisfactory to the City Solicitor (or designate); 

    4. That Administrative Authority By-Law 216-2017 be updated and approved to provide the Director, Strategic Communications, Culture and Events delegated authority to approve funding up to $50,000 per non-profit and charitable Sport Tourism Events, a stream of the Brampton Tourism Event Funding Program, from an overall total of $225,000 per calendar year to $300,000 beginning in 2022; 

    5. That the Director, Strategic Communications, Culture and Events (or designate) be authorized on behalf of the City to exercise the City's rights and to execute any necessary documentation under any Funding Agreement executed pursuant to the Marquee Festivals and Events stream as well as the Sport Tourism Events stream, including, without limitation, those relating to the cancellation, suspension or reduction of funds granted and/or termination of a funding agreement; and in addition, that allocations be restored to previous levels for the pre-existing funded marquee events, and the Lusofonia also be provided funding, subject to recommendation by the Director, Strategic Communications that all program requirements are met;

    6. That Council approves measures permitting the cancellation or a revision to the terms of the approved grant or agreement in the event that government orders, public health directives or the applicant determine it not feasible for the live event to proceed due to the pandemic and that the applicant be responsible for any expenses resulting from any cancellation or revision; and

    7. That Council approve a draw-down of $460,250 from Reserve Fund 16 in 2022 to be added to the annual budgeted amount of $354,750 to fund the recommended Marquee Festivals and Events and approved Sport Tourism Events, with the additional amount required to restore to previous levels and add the additional event of Lusofonia, subject to Council approval.

    Carried

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

Committee discussion took place regarding the number of items, and the need to update the target dates, on the Referred Matters List.

In response to a question from Committee, staff provided an update on the status of RM 52/2021 (CW304-2021) regarding the use of external legal services, and advised that the report is expected to be presented to Committee in March 2022.

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

Item 15.1 was approved under Consent:

^15.1. Open Session meeting exception under Section 239 (2) (b) of the Municipal Act, 2001: 

Personal matters about an identifiable individual, including municipal or local board employees.

The following motion was considered.

  • CW069-2022

    That Committee proceed into Closed Session to address matters pertaining to:

    15.2. Open Session meeting exception under Section 239 (2) (b) and (d) of the Municipal Act, 2001:        

    Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

    15.3. Open Session meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

    A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

    15.4. Open Session meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:

    Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Carried

    In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

    ^15.1 – This item was approved on Consent and not discussed in Closed Session.

    15.2 – This item was considered by Committee in Closed Session, information was received, and procedural direction was given to refer the matter to the March 2, 2022 Council meeting, in Closed Session.

    15.3 – This item was considered by Committee in Closed Session, information was received, and no direction was given to staff.  

    15.4 – This item was considered by Committee in Closed Session, information was received, and no direction was given to staff. Committee requested the following information be made public in regard to this item and the related closed session deliberations: 

    Closed Session discussions for Item 15.4 related to the following Resolution passed at the February 8, 2022 Special Council Meeting:

    C023-2022

    That the video of the full Open Session of the meeting held on January 26, 2022 be provided to all Members of Council (via Brampton.ca); 

    That the City Solicitor be requested to report to the February 16, 2022 Committee of Council meeting on the appropriateness to disclose a closed session audio record, as proposed below;

    • That the audio recording of the Closed Session of the meeting held on January 26, 2022 be provided to those Members of Council who request it, and that the City Clerk be directed to keep a confidential list thereof; 
    • That the audio recording be provided to those Members who request it, via USB stick or by way of an appointment to listen to the content at the Office of the Clerk; and 

    That the City Solicitor be requested to report to the February 16, 2022 Committee of Council on the scope of a potential external opinion with regard to the legal considerations with respect to conduct of the meeting (quorum, confirming by-law, proper adjournment).


15.1
^ Open Session meeting exception under Section 239 (2) (b) of the Municipal Act, 2001:  
 

15.2
Open Session meeting exception under Section 239 (2) (b) and (d) of the Municipal Act, 2001:
 

15.3
Open Session meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:
 

15.4
Open Session meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:
 

The following motion was considered.

  • CW070-2022

    That the Committee of Council do now adjourn to meet again on Wednesday, March 9, 2022 at 9:30 a.m. or at the call of the Chair.

    Carried
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