Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, April 28, 2021

9:30 A.m. - 4:30 P.m.

Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting

Staff Present:

• Marion Nader, Commissioner, Community Services
• Jayne Holmes, Acting Commissioner, Public Works & Engineering
• Sameer Akhtar, City Solicitor

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1.

Call to Order

Note: In consideration of the current COVID-19 public health orders prohibiting large public gatherings of people and requirements for physical distancing between persons, in-person attendance at this Committee of Council meeting was limited and physical distancing was maintained in Council Chambers at all times during the meeting.

The meeting was called to order at 9:32 a.m., recessed at 12:02 p.m., reconvened at 12:30 p.m., and recessed again at 2:20 p.m. At 2:35 p.m. Committee moved into Closed Session, recessed at 6:02 p.m., reconvened in Open Session at 6:09 p.m. and adjourned at 6:11 p.m.

As this meeting of Committee of Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows:

Members present during roll call: Councillor Santos, Councillor Vicente, Councillor Whillans, Councillor Palleschi, Councillor Bowman, Councillor Medeiros, Councillor Williams, Councillor Fortini, Councillor Singh, Councillor Dhillon

City Councillor Bowman, Chair, acknowledged that April 28th marks the National Day of Mourning, dedicated to remembering those who have lost their lives, or suffered injury or illness on the job or due to a work-related tragedy. Councillor Bowman also remembered Emily Victoria Viegas, a 13-year old Brampton resident, who tragically passed away last week from COVID-19.

A two-minute moment of silence and personal reflection took place to remember Emily Victoria Viegas, and in observation of the National Day of Mourning.

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW212-2021

  That the agenda for the Committee of Council Meeting of April 28, 2021 be approved, as amended, as follows:

  To add:

  5.1.  Announcement by Regional Councillor Santos, re: Mental Health Awareness Week - May 3-9, 2021

  7.5.  Delegation from Mark Cowin, Brampton resident, re: Mental Health Awareness Week - May 3-9, 2021

  15.3. Open Meeting exception under Section 239 (2) (b) and (e) of the Municipal Act, 2001:

  Personal matters about an identifiable individual, including municipal or local board employees; and Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  To defer the following item to the May 12, 2021 meeting:
  10.3.1 Discussion Item at the request of Regional Councillor Dhillon, re: Diverse and Ethnic Media

  Carried

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Nil

4.

Consent

In keeping with Council Resolution C019-2021, the Meeting Chair reviewed the relevant agenda items during this section of the meeting and allowed Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

8.3.1, 9.2.1, 10.2.3, 10.2.4, 11.2.1, 11.3.1, 12.2.1

The following motion was considered.

• CW213-2021

  That the following items to the Committee of Council Meeting of April 28, 2021 be approved as part of Consent:

  8.3.1, 9.2.1, 10.2.3, 10.2.4, 11.2.1, 11.3.1, 12.2.1

  A recorded vote was requested and the motion carried as follows:

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

5.

Announcements

5.1

Announcement by Regional Councillor Santos, re: Mental Health Awareness Week - May 3-9, 2021

Item 7.5 was brought forward and dealt with at this time.

Regional Councillor Santos announced that May 3-9, 2021 is Mental Health Awareness Week, acknowledged the impact of the COVID-19 pandemic on mental health and provided information on a campaign launched by Mark Cowin, Brampton resident, to raise awareness of mental health (#getrealabouthowyoufeel).

Mark Cowin provided further information to Committee on the Mental Health Awareness T-shirt campaign and shared his personal experience and struggle with mental health during the pandemic. He outlined the importance of starting the conversation about mental health and provided information on how to support this campaign.

The following motion was considered.

• CW221-2021

  That the delegation from Mark Cowin, Brampton resident, to the Committee of Council Meeting of April 28, 2021, re: Mental Health Awareness Week - May 3-9, 2021, be received.

  Carried

6.

Government Relations Matters

6.1

Staff Update re: Government Relations Matters

B. Lucas, Senior Manager, Public Affairs, Office of the CAO, provided a presentation entitled "Government Relations Matters", which included updates on Regional, Provincial and Federal Government matters.

Committee discussion on this matter included a request that further information be provided regarding staff advocacy efforts and activities, and that future updates more closely align with corporate projects.

The following motion was considered.

• CW214-2021

  That the staff update re: Government Relations Matters, to the Committee of Council Meeting of April 28, 2021, be received.

  Carried

6.2

Update from Mayor P. Brown, re: COVID-19 Emergency

Mayor Brown provided an update on the COVID-19 Emergency, which included information on the following:

• Positivity rate in Brampton and Peel Region
• Impact of COVID variants in Peel Region
• Changes to the provincial allocation of vaccines to provide additional supply in hot spots
• Indication that vaccine supply continues to be an issue
• Brampton's advocacy for travel restrictions and paid sick days
• Pop-up vaccination clinics in Brampton, confusion among residents regarding vaccine eligibility at these clinics and the need to provide clear communications on this issue
• Discussions with the Province regarding the provision of rapid tests for businesses
• Petition initiated by CARP requesting that the Science Table recommendations be supported
• Devastation in India due to an influx of COVID-19 cases and support being provided by the Federal Government
• Opinions that the City of Brampton has not been treated fairly by the Province throughout this pandemic
• The need to investigate the potential opportunity for Brampton to procure vaccine supply directly through Pfizer
• Booking challenges and safety concerns at testing centres, and the implementation of an additional testing centre similar to the South Fletcher's location in coordination with the LHIN

The following motions were considered.

• CW215-2021

  That the update from Mayor P. Brown, re: COVID-19 Emergency, to the Committee of Council Meeting of April 28, 2021, be received.

  Carried
• CW216-2021

  That the correspondence/petition filed by the Brampton Chapter of C.A.R.P, received April 27, 2021, requesting the Provincial Government to immediately implement the six (6) Science Advisory Table recommendations to address COVID-19, be endorsed;

  That Brampton City Council endorse, and assist as may be necessary in support of, Federal Government efforts and support to help address the COVID-19 pandemic in India; and

  That the Mayor be requested to write to the Federal and Provincial Governments respectively to communicate the position of Brampton City Council on these matters.

  Carried
• CW217-2021

  That staff be directed to investigate the supply of vaccines for Brampton, from Pfizer, in the context of information provided by Doctor Taylor in this regard.

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

7.

Public Delegations

7.1

Possible Delegations re: Amendment to User Fee By-law - Contravention Administration Costs for Driveway Paving Contractors

Notice regarding this matter was published on the City's website on April 22, 2021.

In response to an inquiry from the Chair, P. Fay, City Clerk, confirmed that no one expressed an interest in delegating Committee on this matter.

See Item 8.2.1 (Recommendation CW222-2021)

7.2

Delegation from Sheridan College, re: Sheridan's Skilled Trades Partnership with Magna and Entrepreneurship Activities at Brampton Davis Campus

Renee Devereaux, Director, Entrepreneurship & Changemaking, and Daniel Liao, Associate Dean, Magna School for the Skilled Trades, Sheridan College, provided a presentation regarding EDGE Entrepreneurship and the Magna Skilled Trades Centre at the Sheridan College Davis Campus

Committee Members thanked Sheridan College for its role in the community and asked questions of the delegations regarding the following:

• Sheridan's work and partnerships with local businesses, and the competitive advantage of having a skilled trades hub to support local businesses
• Modernization of the skilled trades curriculum and Sheridan's role in this process

The following motion was considered.

• CW218-2021

  That the delegation from Daniel Liao,  Associate Dean, Magna School for the Skilled Trades, and Renee Devereaux, Director, Entrepreneurship & Changemaking, Sheridan College, to the Committee of Council Meeting of April 28, 2021, re: Sheridan's Skilled Trades' Partnership with Magna and Entrepreneurship Activities at Brampton Davis Campus, be received.

  Carried

7.3

Delegation from Mussawar Ahmad, Project Coordinator, Nature Harmony Foundation, re: Overview of Off-Grid Organic Food Shed

Item 12.2.2 was brought forward and dealt with at this time.

Mussawar Ahmad, Project Coordinator, Nature Harmony Foundation, provided a presentation entitled "The Off-Grid Organic Food Shed", which included information on the pilot project with Brampton, how the sheds work and how they would benefit Brampton.

Committee discussion on this matter included the following:

• The Off-Grid Organic Food Shed would be an extension of the existing Backyard Garden Program and aligns with the Environmental Master Plan
• A communications plan will be undertaken to promote this program

The following motion was considered.

• CW219-2021

  1. That the delegation from Mussawar Ahmad, Project Coordinator, Nature Harmony Foundation, to the Committee of Council Meeting of April 28, 2021, re: Overview of Off-Grid Organic Food Shed, be received; and,

  2. That the report titled: Off-Grid Organic Food Shed, to the Committee of Council Meeting of April 28, 2021, be received.

  Carried

7.4

Delegation from Keyna Sarkar, Brampton resident, re: Provision of Free Menstrual Products in all Municipal Public Washrooms in Brampton

Keyna Sarkar, Brampton resident, provided a presentation entitled "Provision of Free Period Products", which included information regarding period poverty and inequality in the community, and a suggestion that free menstrual products be provided in all municipal public washrooms in Brampton.

Committee thanked Ms. Sarkar for her delegation, and discussion took place with respect to the following:

• Request that staff investigate the feasibility of providing free menstrual products in municipal public washrooms
• Indication from staff that menstrual product dispensers were removed from municipal public washrooms due to vandalism and low sales
• Challenges with conducting a pilot project and determining costs associated with implementing free period products due to facility closures during the COVID-19 pandemic
• Indication that a number of municipalities are providing free menstrual products in public washrooms
• Suggestion that the provision of menstrual products in public washrooms is comparable to providing other essentials (e.g. paper, soap, etc.)
• Request that staff communicate the implementation of free menstrual products to the business community, if approved by Council
• Suggestion that this matter be raised at Regional Council for discussion 

In response to questions from Committee, P. Fay, City Clerk, outlined the provisions of the Procedure By-law relating to delegation requests.  

The following motion was considered.

• CW220-2021

  That the delegation from Keyna Sarkar, Brampton resident, to the Committee of Council Meeting of April 28, 2021, re: Provision of Free Menstrual Products in all Municipal Public Washrooms in Brampton, be referred to staff for consideration and report thereon to the May 5, 2021 meeting of City Council.

  Carried

7.5

Delegation from Mark Cowin, re: Mental Health Awareness Week - May 3-9, 2021

Dealt with under Item 5.1 - Recommendation CW221-2021

8.

Legislative Services Section

8.1

Staff Presentations

Nil

8.2

Reports

8.2.1

Staff Report re: Amendment to User Fee By-law – Contravention Administration Costs for Driveway Paving Contractors

Committee discussion on this matter included the following:

• The need to enhance communications with driveway paving contractors regarding policy changes 
• Information currently available on the City's website and a suggestion to add a 'Q&A' section 
• Enforcement of unlicensed driveway paving contractors
• Clarification regarding the subject administrative fees
• Homeowner responsibilities relating to illegal driveway widenings
• Request that an update on the status of the portal for tracking work performed by driveway paving contractors be provided at the next Council meeting on May 5, 2021 

The following motion was considered.

• CW222-2021

  1. That the report titled: Amendment to User Fee By-law- Contravention Administration Costs for Driveway Paving Contractors, to the Committee of Council Meeting of April 28, 2021, be received;
  2. That a user fee of $700 to recover the cost of enforcement and administrative staff time to investigate instances where Driveway Paving Contractors contravene the Zoning By-law, be approved by Council; and
  3. That a by-law be passed to amend User Fee By-law 380-2003, as amended, to add the new fee for Contravention Administration Costs for Driveway Paving Contractors in Schedule D – Legislative Services Fees/Charges.

  Carried

8.3

Other/New Business

8.3.1

^ Minutes - Accessibility Advisory Committee - March 9, 2021

• CW223-2021

  That the Minutes of the Accessibility Advisory Committee Meeting of March 9, 2021, to the Committee of Council Meeting of April 28, 2021, Recommendations AAC001-2021 to AAC006-2021 be approved as published and circulated.

  Carried

  The recommendations were approved as follows:

  AAC001-2021
  That the Agenda for the Accessibility Advisory Committee meeting of March 9, 2021 be approved.

  AAC002-2021
  That the delegation by Ryan Stitt and Brandon Bortoluzzi, Associate Architect and Intern Architect, Salter Pillon Architecture, to the Accessibility Advisory Committee meeting of March 9, 2021, re: BFES Station 201 Design - 25 Rutherford Road South be received.

  AAC003-2021
  That the presentation by Sam Bientenholz, Landscape Architect, to the Accessibility Advisory Committee meeting of March 9, 2021, re: Sesquicentennial Park Activity Hub be received.

  AAC004-2021
  That the update by Sylvia Ingham, Clerk, Access and Inclusion, to the Accessibility Advisory Committee meeting of March 9, 2021, re: Establishment of a Sub-committee for the Review of Accessibility Awards Nominations be received;

  That a Sub-committee be established to review the applications received from potential recipients comprised of the following members:
  · Vicki Faulkner
  · Nuno Alberto Peixoto
  · Nicole Gullen

  AAC005-2021
  That the report from Shant Goswami, Accessibility Coordinator, to the Accessibility Advisory Committee meeting of March 9, 2021, re: Municipal Accessibility Plan Update be received.

  AAC006-2021
  That Accessibility Advisory Committee meeting of March 9, 2021 do now adjourn to meet again on June 1, 2021 at 6:30 p.m.

  
  

8.4

Correspondence

Nil

8.5

Councillors Question Period

Nil

8.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

9.

Economic Development Section

9.1

Staff Presentations

Nil

9.2

Reports

9.2.1

^ Staff Report re: Bio 9 Ventures Request to City of Brampton

• CW224-2021

  That the report titled: Bio 9 Ventures Request to City of Brampton File CE.x), to the Committee of Council Meeting of April 28, 2021, be received.

  Carried

9.3

Other/New Business

Nil

9.4

Correspondence

Nil

9.5

Councillors Question Period

Nil

9.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

10.

Corporate Services Section

10.1

Staff Presentations

10.1.1

Staff Presentation re: Analysis of Adopting a Municipal Ombudsman Model

Item 10.2.1 was brought forward and dealt with at this time.

P. Fay, City Clerk, Legislative Services, provided a presentation entitled "Adopting a Municipal Ombudsman Model".

Committee discussion on this matter included the following:

• Costs associated with implementing a Municipal Ombudsman Model 
• Differences between the powers of the Provincial and Municipal Ombudsman 
• Credibility, transparency and resources of the Provincial Ombudsman 
• Possibility of implementing a Regional Ombudsman model
• Closed meeting investigations
• Public complaints process enhancements, and communicating this process to the public 

The following motion was considered.

• CW225-2021

  1. That the presentation titled: Analysis of Adopting a Municipal Ombudsman Model, to the Committee of Council Meeting of April 28, 2021, be received; and

  2. That the report titled: Analysis of Adopting a Municipal Ombudsman Model (RM 8/2021), to the Committee of Council Meeting of April 28, 2021, be received.

  Carried

10.1.2

Staff Presentation re: Analysis of Adopting an Auditor General Model

Item 10.2.2 was brought forward and dealt with at this time.

Maciej Jurczyk, Senior Manager, Business Improvement & Innovation, Office of the CAO, provided a presentation entitled "Adopting a Municipal Auditor General Model".

Committee discussion on this matter included the following:

• Options outlined in the staff report for an Auditor General Model
• Changes to the Audit Charter and the Internal Audit Division reporting structure, and concerns that inaccurate information was provided to Council
• Concerns regarding the independence of the Internal Audit function under the existing Charter
• Request that Council's approval of the Internal Audit Charter be reconsidered at a future Council meeting 
• Recruitment process for the Director of Internal Audit and the role of the Audit Committee in this regard
• Hybrid Auditor General and Internal Audit model in the City of Hamilton

A motion was introduced to refer the subject report to the next Audit Committee meeting on May 5, 2021.

In response to questions from Committee, P. Fay, City Clerk, advised that amendments to the Audit Charter may require a reconsideration by Council, and should therefore not be a point of discussion by the Audit Committee. Mr. Fay added that the options for an Auditor General Model can be reviewed by the Audit Committee.

Further Committee discussion on this matter included the following:

• Indication that an "arms-length" Auditor General model may be more transparent, accountable and independent than an Internal Audit model
• Clarification from staff that the Auditor General model is governed by the Municipal Act and the Internal Audit function is governed by the Internal Audit Charter and Terms of Reference
• Differences between the Auditor General and Internal Audit model functions
• Request that staff redistribute the "pros and cons" list provided to Council during previous consideration of the Auditor General model
• International Standards for the Professional Practice of Internal Auditing

A point of order was raised by Regional Councillor Santos. The Chair gave leave for the point of order. In response to comments made by a Member of Council, Councillor Santos clarified her comments regarding the Auditor General Model and Internal Audit functions at the City, the possibility of having both functions, and the need for transparency and accountability. 

The following motion was considered.

• CW226-2021

  1. That the presentation titled: Analysis of Adopting an Auditor General Model, to the Committee of Council Meeting of April 28, 2021, be received; and

  2. That the report titled: Analysis of Adopting an Auditor General Model, to the Committee of Council Meeting of April 28, 2021, be referred to the May 4, 2021 Audit Committee meeting.

  A recorded vote was requested and considered as follows:

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

10.2

Reports

10.2.1

Staff Report re: Analysis of Adopting Municipal Ombudsman Model (RM 8/2021)

Dealt with under Item 10.1.1 - Recommendation CW225-2021

10.2.2

Staff Report re: Analysis of Adopting an Auditor General Model

Dealt with under Item 10.1.2 - Recommendation CW226-2021

10.2.3

^ Staff Report re: Tax Adjustments, Cancellations and Reductions Pursuant to the Municipal Act, 2001

• CW227-2021

  1. That the report titled: Tax Adjustments, Cancellations and Reductions Pursuant to the Municipal Act, 2001, to the Committee of Council Meeting of April 28, 2021, be received; and

  2. That the tax account adjustments as listed in Appendix A of this report be approved.

  Carried

10.2.4

^ Staff Report re: City of Brampton 5G Hyper-Connectivity Options

• CW228-2021

  1. That the report titled: City of Brampton 5G Hyper-Connectivity Options Report, to the Committee of Council Meeting of April 28, 2021, be received; and,

  2. That Council approves for the City of Brampton to play an active role, both strategically (engaging with the connectivity ecosystem, planning funding and investments for connectivity) and tactically (proactively organizing to respond to 5G-driven change and driving use-cases to enhance value) in the development and adoption of 5G hyper-connectivity technology; and

  3. That a public engagement approach, including creating a web site to house information on 5G technology, be taken to facilitate two-way feedback exchange with Brampton residents.

  Carried

10.3

Other/New Business

10.3.1

Discussion Item at the request of Regional Councillor Dhillon, re: Diverse and Ethnic Media

Deferred under Approval of Agenda - Recommendation CW212-2021

10.3.2

Discussion Item at the request of City Councillor Bowman, re: Aggregate Separation Costs for City Employees

City Councillor Bowman requested that a report be provided at a future Council meeting, in open session, on the separation costs paid to former employees. 

The following motion was introduced:

That staff be requested to report in open session on the separation costs for the past two-year period, to the May 5 or May 19, 2021 meeting of City Council.

An amendment to the motion was introduced and accepted by the mover to provide separation costs for the past five years rather than two years. 

Committee discussion on this matter included a request that staff report on the separation costs for the last 10 years, and that contextual information be provided in the requested report.

The motion, as amended, was considered as follows.

• CW229-2021

  That staff be requested to report in open session on the separation costs for the past five years or more as available, to the May 5 or May 19, 2021 meeting of City Council.

  Carried

10.4

Correspondence

Nil

10.5

Councillors Question Period

Nil

10.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

11.

Public Works and Engineering Section

11.1

Staff Presentations

Nil

11.2

Reports

11.2.1

^ Staff Report re: Request to Begin Procurement to rehabilitate the Bartley Bull Parkway bridge over Etobicoke Creek and replace the Joyce Archdekin Park pedestrian bridge over Etobicoke Creek in Ward 3 (File I.AA)

• CW230-2021

  1. That the report titled: Request to Begin Procurement to rehabilitate the Bartley Bull Parkway bridge over Etobicoke Creek and replace the Joyce Archdekin Park pedestrian bridge over Etobicoke Creek in Ward #3 (File I.AA), to the Committee of Council Meeting of April 28, 2021, be received; and,

  2. That the Purchasing Agent be authorized to begin procurement to rehabilitate the Bartley Bull Parkway bridge over Etobicoke Creek and replace the Joyce Archdekin Park pedestrian bridge over Etobicoke Creek.

  Carried

11.3

Other/New Business

11.3.1

^ Minutes - Environment Advisory Committee - April 13, 2021

• CW231-2021

  That the Minutes of the Environment Advisory Committee Meeting of April 13, 2021, to the Committee of Council Meeting of April 28, 2021, Recommendations EAC010-2021 to EAC015-2021 be approved as published and circulated.

  Carried

  The recommendations were approved as follows:

  EAC010-2021
  That the agenda for the Environment Advisory Committee Meeting of April 13, 2021, be approved, as published and circulated.

  EAC011-2021
  That the staff presentation re: Riverwalk Urban Design Master Plan Update, to the Environment Advisory Committee Meeting of April 13, 2021, be received.

  EAC012-2021
  That the verbal update from Stavroula Kassaris, Environmental Planner, Public Works and Engineering, to the Environment Advisory Committee Meeting of April 13, 2021, re: Environmental Master Plan Update Approved by Council, be received.

  EAC013-2021
  That the verbal update from Stavroula Kassaris, Environmental Planner, Public Works and Engineering, to the Environment Advisory Committee Meeting of April 13, 2021, re: Earth Day, be received.

  EAC014-2021
  That the verbal update from Michael Hoy, Supervisor, Environmental Planning, Public Works and Engineering, to the Environment Advisory Committee Meeting of April 13, 2021, re: Centre for Community Energy Transformation, be received.

  EAC015-2021
  That the Environment Advisory Committee do now adjourn to meet again on Tuesday, June 8, 2021 at 6:00 p.m. or at the call of the Chair.

  
  

11.4

Correspondence

Nil

11.5

Councillors Question Period

City Councillor Whillans asked a question regarding downtown closures during infrastructure repairs, particularly related to curbside pick-up restrictions for local businesses.

J. Holmes, Acting Commissioner, Public Works and Engineering, advised that staff are preparing a report on this matter for consideration at the May 12, 2021 Committee of Council meeting. Ms. Holmes added the report would include information on the logistics of work and potential road closures. 

11.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

12.

Community Services Section

12.1

Staff Presentations

Nil

12.2

Reports

12.2.1

^ Staff Report re: Municipal Alcohol Policy 2021 Refresh

• CW232-2021

  1. That the report titled: Municipal Alcohol Policy 2021 Refresh, to the Committee of Council Meeting of April 28, 2021, be received; and

  2. That the existing Municipal Alcohol Policy dated May 2016 be rescinded and replaced with the revised Municipal Alcohol Policy, substantially in accordance with Appendix A attached to this report; and

  3. That staff be directed to initiate the implementation of the revised policy (see Appendix A) and new accompanying guidelines (see Appendix B) as outlined in this report to take effect in Q2 2021; and

  4. That staff be authorized to update the Municipal Alcohol Policy Standards and Guidelines (see Appendix B) that supplements the Municipal Alcohol Policy in accordance with the principles and/or policy statements contained therein as required.

  Carried

12.2.2

Staff Report re: Off-Grid Organic Food Shed

Dealt with under Item 7.3 - Recommendation CW219-2021

12.3

Other/New Business

Nil

12.4

Correspondence

Nil

12.5

Councillors Question Period

City Councillor Whillans asked about the possibility of constructing a portable off-grid organic food shed that could be moved to various locations across the City.

M. Nader, Commissioner, Community Services, advised that staff will investigate the possibility of constructing a portable structure. 

12.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

13.

Referred Matters List

Nil

14.

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made at this meeting. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made at this meeting. 

15.

Closed Session

The following motion was considered.

• CW233-2021

  That Committee proceed into Closed Session to address matters pertaining to:

  15.1. Open Meeting exception under Section 239 (2) (c), (e), (f) and (k) of the Municipal Act, 2001:
  A proposed or pending acquisition or disposition of land by the municipality or local board; and, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  15.2. Open Meeting exception under Section 239 (2) (b), (e) and (f) of the Municipal Act, 2001:
  Personal matters about an identifiable individual, including municipal or local board employees; and, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  15.3 Open Meeting exception under Section 239 (2) (b) and (e) of the Municipal Act, 2001:
  Personal matters about an identifiable individual, including municipal or local board employees; and Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  Carried

  In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

  15.1 - This item was considered by Committee in Closed Session, information was received and procedural direction was given to refer this item to the May 5, 2021 meeting of Council.
  15.2 - This item was considered by Committee in Closed Session, information was received and direction was given to staff, including procedural direction to refer a portion of this item to the May 5, 2021 meeting of Council.
  15.3 - This item was considered by Committee in Closed Session, information was received and direction was given to staff.

  
  

15.1

Open Meeting exception under Section 239 (2) (c), (e), (f) and (k) of the Municipal Act, 2001:

A proposed or pending acquisition or disposition of land by the municipality or local board; and, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.2

Open Meeting exception under Section 239 (2) (b), (e) and (f) of the Municipal Act, 2001:

Personal matters about an identifiable individual, including municipal or local board employees; and, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

15.3

Open Meeting exception under Section 239 (2) (b) and (e) of the Municipal Act, 2001:

Personal matters about and identifiable individual include municipal or board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

16.

Adjournment

The following motion was considered.

• CW234-2021

  That the Committee of Council do now adjourn to meet again on Wednesday, May 12, 2021 at 9:30 a.m. or at the call of the Chair.

  Carried