Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, September 06, 2023

9:30 A.m. - 4:30 P.m.

Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall

Members Present:

• Mayor Patrick Brown (ex officio)
• Regional Councillor R. Santos
• Regional Councillor P. Vicente
• Regional Councillor N. Brar
• Regional Councillor M. Palleschi
• Regional Councillor D. Keenan
• Regional Councillor M. Medeiros (arrived at 9:32 a.m.)
• City Councillor R. Power
• Regional Councillor G. Toor
• Deputy Mayor H. Singh

Members Absent:

• Regional Councillor P. Fortini (personal)

Staff Present:

• Marlon Kallideen, Chief Administrative Officer, and Acting Commissioner, Public Works and Engineering
• Bill Boyes, Commissioner, Community Services, and Fire Chief, Fire and Emergency Services
• Steve Ganesh, Commissioner, Planning, Building and Growth Management
• Alex Milojevic, Commissioner, Corporate Support Services
• Paul Morrison, Acting Commissioner, Legislative Services
• Heidi Dempster, General Manager, Brampton Transit
• Sameer Akhtar, City Solicitor
• Peter Fay, City Clerk
• Charlotte Gravlev, Deputy City Clerk
• Sonya Pacheco, Legislative Coordinator

---

1.

Call to Order

The meeting was called to order at 9:30 a.m. and recessed at 11:27 a.m. At 11:45 a.m., Committee moved into Closed Session, recessed at 12:47 p.m., reconvened in Open Session at 1:30 p.m. and adjourned at 1:32 p.m.

 

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW285-2023

  That the agenda for the Committee of Council Meeting of September 6, 2023 be approved, as amended, as follows:

  To add:

  5.2  Announcement - Municipal World - 2023 Woman of the Year Award 

  Council Sponsor: Regional Councillor Brar

  6.4  Delegation from Sylvia Roberts, Brampton resident, re: Item 7.1 - Government Relations Matters

  9.3.3  Discussion Item at the request of City Councillor Power, re: Riverstone Development at Catherwood Court

  15.4  Open Meeting exception under Section 239 (2) (d) of the Municipal Act, 2001:        

  Labour relations or employee negotiations

  Carried

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Nil

  

4.

Consent

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

(8.2.2, 8.2.3, 8.2.4, 8.2.5, 9.2.2, 9.2.3, 9.2.4, 9.3.1, 9.3.2, 11.4.1, 12.2.1, 15.1, 15.2)

The following motion was considered.

• CW286-2023

  That the following items to the Committee of Council Meeting of September 6, 2023 be approved as part of Consent:

  (8.2.2, 8.2.3, 8.2.4, 8.2.5, 9.2.2, 9.2.3, 9.2.4, 9.3.1, 9.3.2, 11.4.1, 12.2.1, 15.1)

  Carried

  Note: Later in the meeting, on a two-thirds majority vote to re-open the question, Item 15.2 was removed from consent and dealt with in Closed Session. 

    

  
  

5.

Announcements

5.1

Announcement - 2nd Annual Brampton Latin Festival - Saturday, September 16, 2023 - 2:00 p.m. to 10:00 p.m.

Karen Aguilar-Perez, Board of Directors, Brampton Latinos Association, provided information to Committee regarding the establishment of the Brampton Latinos Association, invited Members of Council and the public to attend the 2nd Annual Brampton Latin Festival on Saturday, September 16, 2023, and provided details regarding the schedule of events. The presenter thanked City staff for their support and outlined the potential to expand this festival in the future with additional funding support.

Committee Members acknowledged the efforts of the Brampton Latinos Association to organize and promote this festival, and encouraged the association to apply for the Advance Brampton Fund in 2024. 

  

5.2

Announcement - Municipal World - 2023 Woman of the Year Award 

Council Sponsor: Regional Councillor Brar

Regional Councillor Brar announced that Regional Councillor Santos was named the 2023 honouree of Municipal World's Women of Influence in Local Government Award.  Councillor Brar congratulated Councillor Santos on this achievement and acknowledged her efforts and contributions to local government, and for being a champion for women.

Regional Councillor Santos thanked Community Services staff for submitting the nomination for this award, and outlined the challenges faced by women and the need to support them.

  

6.

Public Delegations

6.1

Possible Delegations re: Surplus Declaration of Approximately 0.066 Acres of Land Located at 7752 Churchville Road, for the Purpose of Disposing Such Lands on an as-is-where is basis at Fair Market Value

Note: Notice regarding this matter was given on the City's website on August 24, 2023.

(See Item 8.2.1)

P. Fay, City Clerk, confirmed that there were no delegations registered or present in the meeting to address Committee with respect to this matter.

Item 8.2.1 was brought forward and dealt with at this time.

Committee discussion on this matter included a request that the subject property not be deemed surplus.

The following motion was considered.

• CW287-2023

  1. That the report from Gurmeet Singh, Senior Real Estate Coordinator, and Niven Pannu, Real Estate Coordinator, Realty Services, Office of the CAO, to the Committee of Council Meeting of September 6, 2023, re: Surplus Declaration of City-Owned Property Located at 7752 Churchville Road, Brampton – Ward 6, be received; and

  2. That the property not be deemed surplus for the duration of this term of Council and preferably for all future terms of Council as well.

  Carried

6.2

Possible Delegations re: Notice of Intention to Amend User-Fee By-law 380-2003 – Amendment to Pet Licensing Fees

Note: Notice regarding this matter was given on the City's website on September 1, 2023.

(See Item 11.2.2)

P. Fay, City Clerk, confirmed that there were no delegations registered or present in the meeting to address Committee with respect to this matter.

Item 11.2.2 was brought forward and dealt with at this time.

The following motion was considered.

• CW288-2023

  1. That the report from Mike Mulick, Manager, Animal Services, Legislative Services, to the Committee of Council Meeting of September 6, 2023, re: Updates to the Pet Licensing Program, be received; 

  2. That the expiry date for dog and cat licences be changed from every calendar year to 365 or 730 days from purchase;

  3. That amendments to Dog By-law 250-2005 to allow for one-year and two-year licences be approved; and

  4. That amendments to User Fee By-law 380-2003, with respect to pet licence fees beginning November 1, 2023, be approved.

  Carried

6.3

Delegation from Parth Kadekar, Brampton resident, re: Petition for more Pickleball Courts in Brampton

Parth Kadekar, Brampton resident, advised Committee that pickleball is the fastest growing sport in North America and outlined the need for additional courts in Brampton to meet the demand for this sport. The delegation outlined the challenges of using tennis courts for pickleball and highlighted the need for dedicated courts.

In response to questions from Committee, staff provided information regarding:

• the number of pickleball courts in Brampton and plans for additional courts
• potential use of underutilized spaces for pickleball
• review of this matter as part of the Parks and Recreation Master Plan review
• assessment and refresh of line markings on tennis and pickleball courts

Committee discussion on this matter included the growing demand for this sport in Brampton, and concerns with overlay markings for pickleball on tennis courts, which causes confusion for players.

The following motion was considered.

• CW289-2023

  That the delegation from Parth Kadekar, Brampton resident, to the Committee of Council Meeting of September 6, 2023, re: Petition for more Pickleball Courts in Brampton, be referred to staff for consideration and report thereon, within the first quarter of 2024, in association with the Parks and Recreation Master Plan.

  Carried

6.4

Delegation from Sylvia Roberts, Brampton resident, re: Item 7.1 - Government Relations Matters

Dealt with under Item 7.1 - Recommendation CW290-2023

 

7.

Government Relations Matters

7.1

Staff Update re: Government Relations Matters

C. Ethier, Manager, Government Relations and Public Liaison, Office of the CAO, provided a presentation, which included information and updates on matters relating to the Regional, Provincial and Federal Governments, the Association of Municipalities of Ontario (AMO) and the Federation of Canadian Municipalities (FCM).

Committee discussion took place with respect to the following:

• Staff support and Council attendance at the AMO Conference 
• Indication that Building Faster Fund is inadequate to support municipalities
  
  • Information from staff regarding the financial shortfall for Brampton and the need to advocate for additional funding to meet housing pledge targets and build complete communities
  • Request that staff send correspondence to the Provincial Government outlining Brampton's concerns and position regarding the inadequacy of this fund

Item 6.4 was brought forward and dealt with at this time.

Sylvia Roberts, Brampton resident, addressed Committee with respect to the Federal Cabinet Retreat discussions, which included the increasing number of international students in Canada and the impact on the housing crisis. The delegation provided the following:

• Expressed the opinion that the current financial requirements for international students' living expenses is inadequate
• Highlighted the poor living conditions of international students
• Advised that the Federal Cabinet Retreat discussions included the need to work with post-secondary institutions, and expressed the opinion that municipalities should also be included in these discussions and be proactively engaged to help address this issue 
• Suggested that Government Relations staff monitor this issue and provide updates to Council, in order to respond and proactively engage with the Federal Government

Mayor Brown advised that the City has had consultations with the Federal Ministers of Housing and Immigration regarding the challenges associated with the large international student population in Brampton and housing needs.  

The following motion was considered.

• CW290-2023

  1. That the presentation from C. Ethier, Manager, Government Relations and Public Liaison, Office of the CAO, to the Committee of Council Meeting of September 6, 2023, re: Government Relations Matters, be received; and

  2. That the delegation from Sylvia Roberts, Brampton resident, to the Committee of Council Meeting of September 6, 2023, re: Item 7.1 - Government Relations Matters, be received.

  Carried

7.2

Notice of Motion – Modernized Municipal Growth Framework

Regional Councillor Santos provided information to Committee regarding the Federation of Canadian Municipalities (FCM) advocacy for the development of a modernized municipal growth framework, and highlighted the challenges of municipalities relating to property taxes, infrastructure pressures, housing and international students. Councillor Santos provided additional information regarding similar challenges in the United Kingdom relating to international students, and advised that this matter will be raised at the next FCM board meeting.

Regional Councillor Santos introduced, and provided an overview of, the motion as published in the agenda, outlined the negative impact of the current revenue system on municipalities, and highlighted the need to include the municipal growth framework in the City's advocacy work.

The following motion was considered.

• CW291-2023

  Whereas:

  1. Canada, now reaching 40 million in population, continues to experience record-breaking growth, with Brampton considered one of the fastest growing big cities in the country;
  2. Our country’s successful growth is intrinsically linked to our cities, towns and communities;
  3. Like all Canadians, Brampton residents are facing acute challenges, including housing shortages, homelessness, a lack of mental health support, extreme weather events, concern for public safety and a reliance on aging infrastructure;
  4. We want our kids to play in well-kept parks and enjoy lively community centres, our businesses to transport goods on maintained municipal roads and bridges, our senior citizens to be able to live affordably, our students to have a reliable transit system, our newcomers to find suitable housing, our families to be raised in a safe and healthy environment, and our most vulnerable to have access to much-needed support;
  5. As Canadians grappled with the COVID-19 pandemic, municipalities like Brampton, which was stigmatized as a “hot-spot” tackled challenges both within and outside of their traditional jurisdiction, including public health, housing and emergency services which clearly exposed the vulnerability of our local services;
  6. Emerging from the pandemic, we've seen federal and provincial sales and income taxes increase rapidly while overall municipal property tax revenue has remained flat—or even declined—when accounting for inflation and population growth;
  7. Municipalities are operating within a nineteenth-century revenue system based mostly on property tax collection, to respond to 21st-century responsibilities and evolving needs of Canadians;
  8. Municipalities manage more than 60 percent of Canada’s public infrastructure yet only receive between 8 and 10 cents for each tax dollar collected;
  9. Municipalities, like Brampton are rising to meet these challenges with leadership and innovation but are constrained by an outdated framework that was not designed for the realities of 2023;
  10. The Federation of Canadian Municipalities (FCM), representing over 2,000 municipalities big and small across the country, is the national voice for Canada's local governments; and
  11. In May 2023, at FCM’s Annual Conference, and with full support from the Big City Mayor’s Caucus, FCM members passed a resolution outlining the need for the development of a new growth framework to support Canadian municipalities and the people who call our communities home. This resolution gives FCM a mandate to:
      • Declare that Canada needs a modernized growth framework for municipalities.
      • Lead the development of a Municipal Growth Framework that links municipal financial capacity to challenges such as population growth and economic growth.
      • Call on the federal government to engage with FCM in the development of this framework;

  12. FCM’s call for a modernized growth framework is consistent with Brampton’s needs for increased support to deliver important local services and infrastructure to keep up with exponential growth.

  Therefore Be It Resolved That:

  1. Council officially endorse FCM and the Big City Mayor’s Caucus’ work calling on the Federal Government to develop a modernized growth framework; and
  2. Council include FCM’s call for a modernized municipal growth framework in future advocacy efforts and material to the federal government.
  Carried

8.

Corporate Services Section

8.1

Staff Presentations

Nil

  

8.2

Reports

8.2.1

Staff Report re: Surplus Declaration of City Owned Property Located at 7752 Churchville Road, Brampton – Ward 6 (RE20100)

Dealt with under Item 6.1 - Recommendation CW287-2023

  

8.2.2

^ Staff Report re: 2023 Levy By-law per Section 323 of the Municipal Act, 2001 (Annual Levy on Universities/Colleges, Correctional Institutions and Public Hospitals)

• CW292-2023

  1. That the report from Nash Damer, Treasurer, Finance, Corporate Support Services, to the Committee of Council Meeting of September 6, 2023, re: 2023 Levy By-law per Section 323 of the Municipal Act, 2001 (Annual Levy on Universities/Colleges, Correctional Institutions and Public Hospitals), be received, and;

  2. That a by-law be passed for the annual levy on Universities/Colleges, Correctional Institutions, Public Hospitals for the year 2023 as per Section 323 of the Municipal Act, 2001.

  Carried

8.2.3

^ Staff Report re: Annual Review of the Occupational Health and Safety, Respectful Workplace, and Workplace Violence Prevention Policies

• CW293-2023

  1. That the report from Cynthia Ogbarmey-Tetteh, Director, Human Resources, Corporate Support Services, to the Committee of Council Meeting of September 6, 2023, re: Annual Review of the Occupational Health and Safety, Respectful Workplace, and Workplace Violence Prevention Policies, be received; 

  2. That the updated Occupational Health and Safety, Respectful Workplace, and the Workplace Violence Prevention policies, as set out in Appendix A, Appendix B, and Appendix C respectively, be approved; 

  3. That staff be authorized to implement and administer the policies; and 

  4. That the Occupational Health and Safety, Respectful Workplace, and Workplace Violence Prevention policies, CW271- 2022, dated June 01, 2022, be respectively rescinded.

  Carried

8.2.4

^ Staff Report re: Real Estate Transactions Executed by Administrative Authority for April 1, 2023 to June 30, 2023

• CW294-2023

  That the report from Sanober Hashmi, Real Estate Assistant, Realty Services, Office of the CAO, to the Committee of Council Meeting of September 6, 2023, re: Information Report on Real Estate Transactions Executed by Administrative Authority for April 1, 2023 to June 30, 2023, be received.

  Carried

8.2.5

^ Staff Report re: Status Report - Downtown Brampton Construction Mitigation Grant (RM 52/2023)

• CW295-2023

  1. That the report from Shahinaz Eshesh, Principal Planner/Supervisor, Downtown Revitalization, Planning, Building and Growth Management, to the Committee of Council Meeting of September 6, 2023, re: Status Report - Downtown Brampton Construction Mitigation Grant, be received;

  2. That Council endorse the direction for the Pilot Downtown Construction Mitigation Grant as proposed by the Downtown Brampton BIA, in coordination with key City staff; and,

  3. That staff be directed to facilitate the distribution/disbursement of the amount of $150,000 to Downtown Brampton BIA, subject to executing an agreement with the Downtown Brampton BIA consistent with the proposed methodology outlined herein and the delegation from Carrie Leigh Percival, Chair, on August 9, 2023 at Committee of Council.

  Carried

8.3

Other/New Business

Nil

  

8.4

Correspondence

Nil

  

8.5

Councillors Question Period

Nil

  

8.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.
 

9.

Public Works and Engineering Section

9.1

Staff Presentations

9.1.1

Staff Presentation re: Zero Carbon Retrofit of Susan Fennell Sportsplex

Presenters:

• Rajkaran Singh Chhina, Acting Director, Facilities Operations & Maintenance, Public Works & Engineering (introduction)
• Hassaan Khan, Area General Manager, Sustainable Infrastructure Canada, and Johnson Controls Canada L.P.
• John G. Silverio, Area Operations Leader, Performance Infrastructure, Johnson Controls Canada

(See Item 9.2.1)

Item 9.2.1 was brought forward and dealt with at this time.

Rajkaran Singh Chhina, Acting Director, Facilities Operations and Maintenance, Public Works and Engineering, provided background information on the zero carbon retrofit of the Susan Fennell Sportsplex project, and advised that staff are seeking approval to proceed with the next two phases of the project.  

Rajkaran introduced the City's project consultant, Hassaan Khan, Area General Manager, Sustainable Infrastructure Canada, and Johnson Controls Canada L.P. The consultant provided a presentation, which included an overview of the project and design concept.

The following motion was considered.

• CW296-2023

  1. That the presentation from the following individuals, to the Committee of Council Meeting of September 6, 2023, re: Zero Carbon Retrofit of Susan Fennell Sportsplex, be received:

  • Rajkaran Singh Chhina, Acting Director, Facilities Operations and Maintenance, Public Works and Engineering (introduction)
  • Hassaan Khan, Area General Manager, Sustainable Infrastructure Canada, and Johnson Controls Canada L.P.
  • John G. Silverio, Area Operations Leader, Performance Infrastructure, Johnson Controls Canada;

  2. That the report from Rajkaran Singh Chhina, Acting Director, Facilities Operations and Maintenance, Public Works and Engineering, to the Committee of Council Meeting of September 6, 2023, re: Zero Carbon Retrofit of Susan Fennell Sportsplex – Budget Amendment and Request to Begin Procurement for Owner’s Advisory Services, be received; 

  3. That a budget amendment be approved in the amount of $11,625,000 for Project # 215511 - Susan Fennell Zero Carbon Retrofit; with funding of $7,500,000 to be provided from External Tax Supported Debt (FCM), $2,500,000 from Grants (FCM), and $1,625,000 from Reserve # 91 - Canada Community Benefit Fund; 

  4. That staff be authorized to proceed with Phase 2 and Phase 3 to implement the Susan Fennell Zero Carbon Retrofit and begin procurement for the Owner’s Advisory Services to oversee project deliverables and objectives;

  5. That Council delegate authority to the Commissioner Public Works and Engineering and the Treasurer, to execute on behalf of the City of Brampton the Contribution Agreement in the amount of $15.7 million approved under the Green and Inclusive Community Buildings (GICB) Program, and to execute any amending agreements, addendums, reports, or any other documents that may be required in connection with said Contribution Agreement, on terms and conditions satisfactory to the Commissioner Public Works and Engineering or designate, and in a form acceptable to the City Solicitor or designate; and

  6. That Council authorize staff to enter into negotiations for the loan and grant funding combination awarded through the Green Municipal Fund (GMF) in the amount of $2.5M grant and $7.5M loan, and delegate authority to the Commissioner Public Works and Engineering and the Treasurer, to execute on behalf of the City of Brampton any agreements, amending agreements, addendums, reports, or any other documents that may be required in connection with said funding with or in favour of the Federation of Canadian Municipalities and/or The Regional Municipality of Peel, on terms and conditions satisfactory to the Commissioner, Public Works and Engineering or designate and in a form acceptable to the City Solicitor or designate.

  Carried

9.2

Reports

9.2.1

Staff Report re: Zero Carbon Retrofit of Susan Fennell Sportsplex – Budget Amendment and Request to Begin Procurement for Owner’s Advisory Services

Dealt with under Item 9.1.1 - Recommendation CW296-2023

 

9.2.2

^ Staff Report re: Traffic By-law 93-93 – Administrative Update

• CW297-2023

  1. That the report from Binita Poudyal, Traffic Operations Technologist, Road Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting of September 6, 2023, re: Traffic By-law 93-93 – Administrative Update, be received; and

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.

  Carried

9.2.3

^ Staff Report re: Initiation of Subdivision Assumption - Sunnycliffe Investments Inc., Registered Plan 43M-1992 – (North of Countryside Drive, East of McVean Drive) - Ward 10 - Planning References – C09E16.007 and 21T-12014B

• CW298-2023

  1. That the report from Luciano Totino, Manager, Development Construction, Environment and Development Engineering, Planning, Building and Growth Management, to the Committee of Council Meeting of September 6, 2023, re: Initiation of Subdivision Assumption - Sunnycliffe Investments Inc. - Registered Plan 43M-1992 - North of Countryside Drive, East of McVean Drive - Ward 10 - Planning References C09E16.007 and 21T-12014B, be received;

  2. That the City initiate the Subdivision Assumption of Sunnycliffe Investments Inc., Registered Plan 43M-1992; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Sunnycliffe Investments Inc., Registered Plan 43M-1992, once all departments have provided their clearance for assumption.

  Carried

9.2.4

^ Staff Report re: Initiation of Subdivision Assumption - Primont Homes (Mount Pleasant I) Inc., Registered Plan 43M-1941, (South of Sandalwood Parkway West, East of Mississauga Road), Ward 6 - Planning References – C04W14.006 and 21T-10014B

• CW299-2023

  1. That the report from Luciano Totino, Manager, Development Construction, Environment and Development Engineering, Planning, Building and Growth Management, to the Committee of Council Meeting of September 6, 2023, re: Initiation of Subdivision Assumption - Primont Homes (Mount Pleasant I) Inc. - Registered Plan 43M-1941 - South of Sandalwood Parkway West, East of Mississauga Road - Ward 6 - Planning References C04W14.006 and 21T-10014B, be received;

  2. That the City initiate the Subdivision Assumption of Primont Homes (Mount Pleasant I) Inc., Registered Plan 43M-1941; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Primont Homes (Mount Pleasant I) Inc., Registered Plan 43M-1941, once all departments have provided their clearance for assumption.

  Carried

9.3

Other/New Business

9.3.1

^ Minutes - Environment Advisory Committee - June 27, 2023

• CW300-2023

  That the Minutes of the Environment Advisory Committee Meeting of June 27, 2023, Recommendations EAC001-2023 to EAC004-2023, to the Committee of Council Meeting of September 6, 2023, be approved.

  Carried

  The recommendations were approved as follows:

  EAC001-2023

  That the agenda for the Environment Advisory Committee Meeting of June 27, 2023, be approved, as published and circulated.

  EAC002-2023

  That the presentations by the following staff, to the Environment Advisory Committee Meeting of June 27, 2023, re: Environment Advisory Committee Orientation, be received:

  1. Charlotte Gravlev, Deputy City Clerk, City Clerk's Office

  2. Pam Cooper, Acting Manager, Environmental Planning, Planning, Building and Growth Management

  EAC003-2023

  That the following members be appointed as Co-Chairs of the Environment Advisory Committee for a one-year period ending June 2024, or until a successor is appointed:

  1. Sherry-Ann Ram 

  2. Raman Vasudev

  EAC004-2023

  That the Environment Advisory Committee do now adjourn to meet again for a regular meeting on Tuesday, August 1, 2023 or at the call of the Chair.

   

  
  

9.3.2

^ Minutes - Environment Advisory Committee - August 1, 2023

• CW301-2023

  That the Minutes of the Environment Advisory Committee Meeting of August 1, 2023, Recommendations EAC005-2023 to EAC010-2023, to the Committee of Council Meeting of September 6, 2023, be approved.

  Carried

  The recommendations were approved as follows:

  EAC005-2023

  That the agenda for the Environment Advisory Committee Meeting of August 1, 2023, be approved, as published and circulated.

  EAC006-2023

  That the delegation from Elizabeth Speller, Project Manager, Watershed Planning and Reporting, Toronto and Region Conservation Authority, to the Environment Advisory Committee Meeting of August 1, 2023, re: Draft Etobicoke Creek Watershed Plan and Public/Stakeholder Engagement Overview, be received.

  EAC007-2023

  That the verbal update from Karley Cianchino, Environmental Project Specialist, Planning, Building and Growth Management, to the Environment Advisory Committee Meeting of August 1, 2023, re: Dearbourne Park Pollinator Habitat Pilot Project, be received.

  EAC008-2023

  That the Engagement and Events Sub-Committees be established for the term of Council ending November 14, 2026, and the following members be appointed thereto:

  Engagement Sub-Committee:

  1. Brajgeet Bhathal

  2. Shailly Prajapati

  Events Sub-Committee:

  1. Sukran Balaban

  2. Neil Fairhead

  3. Hardik Mankad

  4. Shailly Prajapati

  EAC009-2023

  That the matter relating to environmental education for newcomers be referred to the Engagement Sub-Committee for further review and consideration.

  EAC010-2023

  That the Environment Advisory Committee do now adjourn to meet again for a regular meeting on Tuesday, October 3, 2023 or at the call of the Chair.

   

  
  

9.3.3

Discussion Item at the Request of City Councillor Power re: Riverstone Development at Catherwood Court

City Councillor Powers advised Committee that residents/purchasers of a new development have signed a petition to amend the draft plan of subdivision for the Riverstone Development relating to Catherwood Court, to remove the sidewalk component.

Steve Ganesh, Commissioner, Planning, Building and Growth Management, advised that the approved draft plan of subdivision includes a sidewalk on Catherwood Court, and staff can work with the developers on the request to remove it. 

Committee discussion on this matter included potential issues with removing the sidewalk. 

The following motion was considered.

• CW302-2023

  That staff be directed seek amendments to the draft plan of subdivision which applies to the Riverstone Development relating to Catherwood Court (File No. C09E06.008, 21T-19-010B, Plan 43M-1714, 830460 Ontario Limited, Block 383) to remove the sidewalk component.

  Carried

9.4

Correspondence

Nil

  

9.5

Councillors Question Period

Nil

  

9.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. 

Sylvia Roberts, Brampton resident, asked a question regarding Item 9.1.1/ 9.2.1 (Zero Carbon Retrofit of Susan Fennell Sportsplex – Budget Amendment and Request to Begin Procurement for Owner’s Advisory Services), as it relates to the use and legitimacy of carbon off-set credits and the target of $40 per ton being too modest.

Hassaan Khan, Area General Manager, Sustainable Infrastructure Canada, and Johnson Controls Canada L.P., advised that the Canadian Green Building Council validated and confirmed the carbon off-sets, and advised that savings will increase over time.

  

10.

Community Services Section

10.1

Staff Presentations

Nil

  

10.2

Reports

Nil

  

10.3

Other/New Business

Nil

  

10.4

Correspondence

Nil

  

10.5

Councillors Question Period

Nil

  

10.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

11.

Legislative Services Section

11.1

Staff Presentations

Nil

  

11.2

Reports

11.2.1

Staff Report re: 2022 Municipal and School Board Election – Post-Election Report

Committee discussion on this matter included the following:

• Concerns regarding the conduct of scrutineers during the 2022 Municipal Election 
• Provisions under the Municipal Elections Act (MEA) and internal policies relating to scrutineers
• Brampton Elections Team participation in the AMCTO working group, which will submit recommendations to the Province regarding administrative matters, including strengthening language in the MEA relating to scrutineers
• Indication from staff that currently there is no public consultation process underway by the Province regarding the MEA
• Impact of having the 2022 municipal Election Day on a religious holiday, on voter turnout
• Request that previous communications regarding third-party issues and the setting of municipal Election Day on a religious holiday be resent to the Minister of Municipal Affairs and Housing, and that information on Brampton's overall voter turnout be included
• Election staffing challenges, including a 25% turnover rate, and contingencies in place to address this issue
• Benefits of City staff participation in the election and efforts to increase the level of participation
  • Staff participation in the 2022 election
  • Suggestion that participation in the election be part of a training opportunity for new staff

The following motion was considered.

• CW303-2023

  1. That the report from Shawnica Hans, Program Manager, Elections, City Clerk’s Office, Legislative Services, to the Committee of Council Meeting of September 6, 2023, re: 2022 Municipal and School Board Trustee Election – Post-Election Report, be received; and

  2. That previous communications be resent with regard to third-party issues experienced and the inappropriate setting of municipal Election Day on a religious holiday.

  Carried

11.2.2

Staff Report re: Updates to the Pet Licensing Program

Dealt with under Item 6.2 - Recommendation CW288-2023

 

11.3

Other/New Business

11.3.1

Discussion Item at the request of Deputy Mayor Singh, re: Artificial Grass in Brampton

Deputy Mayor Singh addressed Committee regarding an increase in the use of artificial grass in Brampton, and questioned the impact of using this material.

Committee discussion on this matter included the following:

• Indication from staff that there are no City by-laws that specifically prohibit the use of artificial grass
• Concerns and potential issues associated with the use of artificial grass (e.g. drainage issues, flammability and toxicity of the product) 
• Indication that other municipalities are investigating the impact of artificial grass
• Provisions in the Zoning By-law relating to the minimum requirement for permeable material in the front yard and restrictions relating to property grade changes
  
  • Staff advised that the Zoning By-law and urban design guidelines are effective tools to address and enforce artificial turf practices
• The need to encourage residents to use permeable material on their properties to reduce drainage issues and water run-off into sewers, given the significant costs of stormwater management

The following motion was considered.

• CW304-2023

  That staff be requested to report on the difficulties experienced in the use of artificial grass in residential settings.

  Carried

11.3.2

Discussion Item at the request of Mayor Brown and Regional Councillor Keenan, re: Fencing at 16 Lisa Street – Compliance with Approved Site Plan and City By-laws

Mayor Brown and Regional Councillor Keenan addressed Committee regarding the conduct of the landlord at 16 Lisa Street, noting that a fence was installed and blocks off access to businesses on the premises. The Council Members advised that these businesses have lease agreements in place, and sought information from staff in regard to how this matter could be addressed. 

Committee discussion included the need to protect small businesses from redevelopment for housing, and a request that Committee move into Closed Session for legal advice on this matter.

The following motion was considered.

• CW305-2023

  That the following item be added for consideration in Closed Session in relation to Item 11.3.2 (Fencing at 16 Lisa Street – Compliance with Approved Site Plan and City By-laws):

  15.5  Open Meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:

  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - legal advice

  Carried

  See Item 15 (Closed Session) - Recommendation CW308-2023

   

  
  

11.4

Correspondence

11.4.1

^ Correspondence from Nando Iannicca, Chair, Region of Peel, re. Supporting International Students in Peel, dated August 21, 2023

• CW306-2023

  That the correspondence from Nando Iannicca, Chair, Region of Peel, dated August 21, 2023, to the Committee of Council Meeting of September 6, 2023, re: Supporting International Students in Peel, be received.

  Carried

11.5

Councillors Question Period

Nil

  

11.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. 

Sylvia Roberts, Brampton resident, asked if the staff report requested during consideration of Item 11.3.1 (Artificial Grass in Brampton) will include information regarding the presence and effect of toxic chemicals contained within artificial turf, particularly under high-heat conditions, and the number of municipalities that are banning artificial turf due to the potential health risks and environmental impacts.

Regional Councillor Santos advised that staff will include the resident's comments and concerns in the report. 

  

12.

Economic Development Section

12.1

Staff Presentations

Nil

  

12.2

Reports

12.2.1

^ Staff Report re: Status Update – Downtown Brampton Business Improvement Area (DBBIA) Boundary Modification – Wards 1 and 3 (RM 6/2023)

• CW307-2023

  That the report Paul Aldunate, Expeditor, Economic Development, Office of the CAO, to the Committee of Council Meeting of September 6, 2023, re: Status Update - Downtown Brampton Business Improvement Area (DBBIA) Boundary Modification, be received.

  Carried

12.3

Other/New Business

Nil

  

12.4

Correspondence

Nil

  

12.5

Councillors Question Period

Nil

  

12.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

13.

Referred Matters List

Nil

  

14.

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made during this meeting. P. Fay, City Clerk, confirmed that no questions were submitted.

  

15.

Closed Session

Item 15.1 was approved under Consent. (See Recommendation CW286-2023)

Earlier in the meeting, on a two-thirds majority vote to re-open the question, Item 15.2 was removed from consent to be dealt with in Closed Session.

During consideration of Item 11.3.2 (Fencing at 16 Lisa Street – Compliance with Approved Site Plan and City By-laws), Item 15.5 was added to Closed Session for legal advice. (See Item 11.3.2 - Recommendation CW305-2023)

The following motion was considered.

• CW308-2023

  That Committee proceed into Closed Session to discuss matters pertaining to the following:

  15.2 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a negotiation matter

  15.3 Open Meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:        

  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - legal advice

  *15.4 Open Meeting exception under Section 239 (2) (d) of the Municipal Act, 2001:       

  Labour relations or employee negotiations

  *15.5 Open Meeting exception under Section 239 (2) (f) of the Municipal Act, 2001: 

  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - legal advice

  Carried

   

  In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

  15.1 – This item was approved on consent and therefore not discussed in closed session. See Recommendation CW309-2023.

  15.2 – This matter was considered in closed session, information was received and direction was given to staff. 

  15.3 – This matter was considered in closed session, information was received and no direction was given to staff. 

  15.4 – This matter was considered in closed session, information was received and direction was given to staff. 

  15.5 – This matter was considered in closed session and no direction was given to staff.

   

  
  

• The following motion was passed pursuant to Item 15.1:

  CW309-2023

  That the Chief Administrative Officer be delegated authority to execute all necessary documents relating to the retail and storage units leased by Tobmar Investment Inc. (o/a Gateway Newstands) at City Hall and the West Tower, on terms and conditions acceptable to the Senior Manager, Realty Services, and in a form acceptable to the City Solicitor or designate.

  Carried

15.1

^ Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

15.2

Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

15.3

Open Meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:

15.4

Open Meeting exception under Section 239 (2) (d) of the Municipal Act, 2001:

15.5

Open Meeting exception under Section 239 (2) (f) of the Municipal Act, 2001:

16.

Adjournment

The following motion was considered.

• CW310-2023

  That the Committee of Council do now adjourn to meet again on Wednesday, September 20, 2023, or at the call of the Chair.

  Carried