Minutes

City Council

The Corporation of the City of Brampton

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Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall
Members Present:
  • Mayor Patrick Brown, 
  • Regional Councillor R. Santos, 
  • Regional Councillor P. Vicente , 
  • Regional Councillor N. Kaur Brar, 
  • Regional Councillor M. Palleschi , 
  • Regional Councillor D. Keenan, 
  • Regional Councillor M. Medeiros , 
  • Regional Councillor P. Fortini, 
  • Regional Councillor G. Toor, 
  • City Councillor R. Power, 
  • and Deputy Mayor H. Singh  

1.
This item has Video

 

The meeting was called to order at 9:33 a.m. and recessed at 10:44 a.m. Council moved into Closed Session at 11:00 a.m. and recessed at 11:24 a.m. Council reconvened in Open Session at 11:43 a.m. and adjourned at 11:50 a.m.

Deputy Mayor Singh and Genevieve Scharback, City Clerk, confirmed that all Members were present in the meeting, with the exception of Mayor Brown who was absent due to other municipal business.

2.
This item has Video

 

Genevieve Scharback, City Clerk, outlined the items that were included on the revised agenda

The following motion was considered. 

  • C196-2024
    Moved byRegional Councillor Kaur Brar
    Seconded byRegional Councillor Palleschi

    That the agenda for the Council Meeting of October 16, 2024 be approved as published and circulated.

    Carried

Item 4.2 was brought forward and dealt with at this time.

The following motion was considered.

  • C197-2024
    Moved byRegional Councillor Keenan
    Seconded byRegional Councillor Medeiros

    1. That the Minutes of the Regular City Council Meeting of September 25, 2024, to the Council Meeting of October 16, 2024, be adopted as published and circulated; and,

    2. That the Minutes of the Special City Council Meeting of October 9, 2024, to the Council Meeting of October 16, 2024, be adopted as published and circulated.

    Carried

5.
This item has Video

 

In keeping with Council Resolution C019-2021, Deputy Mayor Singh reviewed the relevant agenda items during this section of the meeting and allowed Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

The following items marked with a caret (^) were considered to be routine and non-controversial by Council and were approved as part of the Consent Motion below:

8.1, 10.4.1, 11.1, 12.1, 12.2, 12.3, 16.1, 19.1, 19.2, 19.3

The following motion was considered. 

  • C198-2024
    Moved byRegional Councillor Toor
    Seconded byCity Councillor Power

    That Council hereby approves the following items and that the various Officials of the Corporation are hereby authorized and directed to take such action as may be necessary to give effect of the recommendations as contained therein: 

    8.1

    That the staff update re. Government Relations Matters, to the Council Meeting of October 16, 2024, be received.

    10.4.1

    That the report from Haider Hayat, Advisor, Office of the Commissioner, Planning Building & Growth Management to the Committee of Council Meeting of October 16, 2024, re: Information Report - Response to Delegation to September 18, 2024, Committee of Council meeting – Information Report – Request for Relief of Fees and Charges Associated with the Construction of the new St. Patrick’s Church, be received for information.

    11.1

    That the report from Claire Mu, Director, Internal Audit, to the Council Meeting of October 16, 2024, re: Purchasing Card Audit 2024 – Issues and Recommendations, be received.

    12.1

    That the Minutes of the Planning and Development Committee Meeting of September 23, 2024, to the Council Meeting of October 16, 2024, be received.

    12.2

    1. That the Minutes of the Committee of Council Meeting of October 2, 2024, to the Council Meeting of October 16, 2024, be received; and,
    2. That Recommendations CW347-2024 to CW369-2024 be approved as outlined in the minutes.

    12.3

    1. That the Minutes of the Audit Committee Meeting of October 7, 2024, to the Council Meeting of October 16, 2024, be received; and,
    2. That Recommendations AU021-2024 to AU033-2024 be approved as outlined in the minutes

    16.1

    That the Referred Matters List, to the Council Meeting of September 25, 2024, be acknowledged.

    19.1, 19.2 and 19.3

    That the following Closed Session minutes be acknowledged and the directions therein be deemed given:

    19.1. Closed Session Minutes - City Council - September 25, 2024

    19.2. Closed Session Minutes - Committee of Council - October 2, 2024

    19.3. Closed Session Minutes - Audit Committee - October 7, 2024

     

    Carried

Mary Beth Moellenkamp, CEO, and Carol Kotacka, Board President, Peel Children's Aid Society, provided information about and announced that on October 25, 2024, the new strategic plan on Dress Purple Day will be launched. 

Regional Councillor Santos, announcement sponsor, extended thanks for the announcement and the organization’s continued support for the Youth Wellness Hub.

6.2
This item has Video

 

a) Turkish Republic Day – October 29, 2024

b) National Respiratory Therapy Week – October 20-26, 2024

Deputy Mayor Singh acknowledged and read the proclamation for Turkish Republic Day.

Regional Councillor Brar acknowledged and read the proclamation for National Respiratory Therapy Week.

Minu Basi and Deep Basi, Film Producers and Shadab Khan, Director, outlined the reasons the film was created and encouraged Members of Council and residents to attend the screening of the film on October 19, 2024 at 7:30 p.m. at the Courtney Park Cineplex Odeon Theatre, Mississauga. 

Regional Councillor Santos expressed her support of the initiative and advised she would be in attendance for the film’s release.

Deputy Mayor Singh, announcement sponsor, encouraged his Council colleagues and residents to attend the event, and requested that an email invitation be sent to all Members of Council. 

Steve Ganesh, Commissioner, Planning, iuilding and Growth Management, recognized the team involved with the work undertaken on the New Brampton Official Plan and noted that, In September 2024 the City received the PlanOn Vision Award of Excellence.

Regional Councillor Palleschi, announcement sponsor, noted that on November 1, 2023, Council adopted the new Brampton Plan, and recognized the hard work of staff that led to this award, and congratulated and thanked the staff in the Planning, Building and Growth Management Department for their dedication and hard work.

Council Vicente requested that in addition to receiving the report, the following amendment to the motion be considered. 

That the details of this process be provided to all licence holders and be made available on the City of Brampton website.

Staff responded to a question from Council regarding the process for short-term rentals that are not licenced and owners who rent out their backyards and swimming pools.

The following motion was considered. 

  • C199-2024
    Moved byRegional Councillor Vicente
    Seconded byRegional Councillor Santos
    1. That the report from Genevieve Scharback, City Clerk and Allyson Sander, Strategic Leader, Project Management, re. Suspension and Revocation of Short-Term Rental Licenses (RM59/2024), to the City Council Meeting of October 16, 2024, be received; and,
    2. That the details of this process be provided to all licence holders and be made available on the City of Brampton website.

    Carried

Karley Cianchino, Supervisor Wetlands and Environmental Projects, Planning, Building and Growth Management, provided an overview of the subject matter and outlined staff recommendations. 

Regional Councillors Palleschi and Brar expressed gratitude to the team for the work undertaken and the suggested recommendations.

Steve Ganesh, Commissioner, Planning, Building and Growth Management, reminded Members of Council that the recommendations were set out in a briefing note sent to Council before the meeting. 

Deputy Mayor Singh, stood the item down for reconsideration after closed session. 

On a two-thirds majority vote the item was reopened, to amend the motion as follows:

The following motion was considered. 

  • C200-2024
    Moved byRegional Councillor Palleschi
    Seconded byRegional Councillor Kaur Brar

    That the verbal update from Karley Cianchino, Supervisor Wetlands and Environmental Projects, and Pam Cooper, Manager, Environmental Planning, Planning, Building and Growth Management, re. Heart Lake Turtle Troopers Delegation and Heart Lake Road Ecology Measures, to the Council Meeting of October 16, 2024, be received; and

    Whereas to ensure the long-term sustainability of road ecology efforts along Heart Lake Road and maintain current levels of service with the road ecology program, the following actions are recommended for 2024/2025; and

    Whereas a permanent Road Ecology Program would address current challenges and ensure long-term wildlife protection and habitat conservation along Heart Lake Road;

    That Council directs the establishment of a permanent Road Ecology Program, with focus on the following key areas:

    1. Funding Utilization & Long-Term Planning: Allocate the $310,000 from developer contributions to support the program’s implementation and develop a budget for the long-term maintenance and monitoring of road ecology infrastructure.
    2. Stakeholder Coordination: Establish a collaborative working group consisting of City staff, TRCA, community volunteers, and other stakeholders to ensure a unified and coordinated approach to road ecology along HLR.
    3. Maintenance: Develop a protocol to regularly inspect and maintain existing mitigation infrastructure.
    4. Wildlife Fencing: Undertake a geotechnical review of HLR and pilot project to test different types of permanent wildlife fencing to address ongoing issues with the temporary fencing.
    5. Wildlife Monitoring & Adaptive Management: Undertake an annual wildlife monitoring study along the full length of HLR to track wildlife movements and road mortality. Utilize collected data to adapt and expand road ecology measures such as new culverts and fencing
    6. Public Awareness: Conduct annual communication campaigns to maintain public awareness and support for road ecology initiatives and wildlife safety along HLR.; and

    That the Mayor be requested to include within the 2025 operating budget a Supervisor of Wetlands and Environmental Projects position (cost to be determined) and an Environmental Project Specialist position (at an approximate cost of $124,169) in order to support the Road Ecology Program.

    Carried

Connor Cowan, Planner, Integrated City Planning, Planning, Building and Growth Management, provided an overview of key changes and concerns with respect to the ERO 019-9210 Amendment to Ontario Regulation 299/19 Additional Residential Units, Under the Planning Act. 

Councillor Santos expressed concern with the proposed changes and requested that the following concerns be communicated with the province regarding stormwater issues, fire safety concerns and other consequences related to services that the City is trying to mitigate through the RRL program that will increase, such as transit, by-law services, etc.  

Staff responded to questions regarding how surrounding municipalities will be dealing with the proposed changes, the lack of investment in the possible implementation of the changes, the RRL program language change to remove "successful RRL program", parking for garden suites, and extra garbage bins for additional ARU's. 

The following motion was considered. 

  • C201-2024
    Moved byRegional Councillor Santos
    Seconded byRegional Councillor Keenan

    1. That the report from Connor Cowan, Planner I, Integrated City Planning to the City Council Meeting of October 16, 2024, re: Recommendation Report - City Comments on ERO 019-9210 Amendment to Ontario Regulation 299/19 ADDITIONAL RESIDENTIAL UNITS, under the Planning Act, be received;

    2. That the City’s comments and proposed recommendations to the Province contained and appended to the report be endorsed;

    3. That the City Clerk forward this report to the Ministry of Municipal Affairs and Housing;

    4. That Council not endorse the proposed changes prescribed in ERO 019-9210 in their current iteration for the reasons summarized below, and as further articulated in this report and the appended comment letter:

    i. Increasing the maximum lot coverage to 45% for lots containing ARUs will facilitate and encourage inappropriate development patterns in existing and sensitive neighbourhoods. This includes downstream negative effects on municipal stormwater systems and other services (i.e. property standards).

    ii. Removal of angular plane requirements will lead to privacy concerns and increased strain on the City’s building and enforcement teams.

    iii. Removal of FSI requirements will undermine community character and will lead to broader enforcement issues related to property standards. This could undermine the City’s outcome(s) associated with the Residential Rental License (RRL) pilot program.

    iv. Language within the ERO is unclear and does not provide City staff with direction on how similar zoning provisions (i.e. building height, gross floor area requirements) may be applied.

    5. That Council request the Province to continue further dialogue with municipal partners including the City of Brampton prior to final approval of the proposed legislative changes given the potential enforcement and development impacts precipitated by ERO 019-9210. This will result in a more balanced approach to align with Brampton’s objectives rather than a universal approach as per the proposed legislation; and

    6. That, to ensure the City of Brampton has complete communities that maintain their character and provide safe and affordable housing with desirable living conditions (internal and external), the City has undertaken several initiatives to hold landlords more accountable through Residential Rental Licensing and increased property standards enforcement efforts.

    While these efforts are focused to course correct absentee landlord issues, it is evident that meeting provincial housing targets cannot be accommodated through forced growth by way of relaxing ARU zoning standards at the sacrifice of smart growth and well-planned development.

    To this end, should the province pass the legislation as proposed it must be accompanied by a sustainable funding program for ARU dependent services such as fire, transit, waste collection and increased building inspections and property standards enforcement to minimize the impact on Brampton taxpayers choosing not to permit an ARU on their property – whom are already constrained.

    Carried

Nil

Dealt with under Consent Resolution C198-2024

Note: The recommendations outlined in the Minutes were approved by Council on September 25, 2024 pursuant to Resolution C183-2024.

Dealt with under Consent Resolution C198-2024.

The recommendations approved under Consent are as follows.

CW347-2024

That the agenda for the Committee of Council Meeting of October 2, 2024 be approved, as amended, as follows:

To add:

5.1     Announcement – International Day of the Girl – Friday, October 11, 2024

          Council Sponsor: Regional Councillor Santos

5.2     Announcement – Nigerian Independence Day Flag Raising – Wednesday, October 2, 2024

          Council Sponsor: Mayor Brown

9.3.2  Discussion Item at the request of Regional Councillor Keenan, re: Digging and Locates

15.4   Re. Item 9.2.1 - Staff Report re: Request for Budget Amendment – Victoria Park Arena and Brampton Sports  Hall of Fame – Ward 7

Open Meeting exception under Section 239 (2)(k) of the Municipal Act, 2001:

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

To withdraw:

6.4      Delegation from Divy Nayyar, CEO, Nexa, re: Transforming Workforce Development in Brampton with Nexa.

CW348-2024

That the following items to the Committee of Council Meeting of October 2, 2024 be approved as part of Consent:

8.2.1, 8.2.2, 9.2.2, 9.2.3, 10.2.1, 10.2.2, 10.3.1, 11.2.2, 13, 15.1

CW349-2024

That the delegation from Ruth Takayesu, Executive Team Member, Heart Lake Turtle Troopers, to the Committee of Council Meeting of October 2, 2024, re: Turtle Protection in Brampton, be received.

CW350-2024

That the delegation from Gael Miles and Jesse Mcrae, Brampton residents, on behalf of the Alexander and Union Street Neighbourhood, to the Committee of Council Meeting of October 2, 2024, re: Regeneration and Demolition of 164 and 166 Main Street North - Ward 1, be referred to staff for a report back to the October 16, 2024 Council meeting, with respect to potential demolition.

CW351-2024

That the delegation from Jermaine Spence and Marlene Spence, Hope Endoors Community Services/The Chance Centre, to the Committee of Council Meeting of October 2, 2024, re: 'I Can' Learning Disabilities Awareness Campaign, be received.

CW352-2024

Whereas the growing number of homeless encampments in the City of Brampton is a complex problem that requires collaborative efforts from all levels of government and community partners; and

Whereas encampments and homelessness are on the rise across the country due to a lack of and access to deeply affordable housing options, underfunding of supports for equity seeking populations, and the rising cost of living; and

Whereas the Federation of Canadian Municipalities is calling on all orders of government to develop a comprehensive plan to end chronic homelessness, which clearly lays out roles and responsibilities, presents a timeline with clear milestones, and includes:

  • Coordinated investment and policy measures to increase the supply of non-market housing (housing for low- and moderate-income households, often through public or co-op operators) and prevent individuals from becoming homeless.
  • New investments in supportive housing to be funded through a Housing First-approach, with cost-sharing between federal, provincial, and territorial governments; and

Whereas the Ontario Big City Mayors Caucus launched the “Solve the Crisis” campaign calling on the Governments of Ontario and Canada to take immediate action to solve the homelessness and mental health crisis gripping our communities; and

Whereas as of October 1st, 2024, the City has had to address approximately 50 (and counting) known active encampment sites throughout Brampton, including those within flood zones, beside playgrounds and splashpads, near schools, and directly adjacent to residential backyards; and

Whereas the City has been working closely with the Region of Peel to support its work in developing an Encampment Policy Framework and Joint Protocols for Peel Region and its Local Municipalities that will be implemented in 2025; and

Whereas a May 2024 report entitled, The Provincial Funding for Social Services in Peel Region, commissioned by the Metamorphosis Network ranked Peel Region as the lowest amongst all of these municipalities when looking at Provincial Support per Capita and General Assistance and Community Support by per Capita of Provincial Support; and

Whereas this funding shortfall impacts services like housing, childcare, schools, seniors’ care, mental health programs and youth programs; and

Whereas the lack of suitable alternative shelter spaces for the encampment residents with Peel Region lacking low barrier shelters for individuals with addictions and other challenges; and

Whereas connecting encampment residents to wraparound services that in turn connect them to the appropriate social service or program is essential to address an individual’s needs; and

Whereas effectively addressing the issue of encampments requires coordination across all levels of government and service providers, there is a need for constant coordination and communication; and

Whereas this year, City of Brampton has increased financial expenditures (approximately $450,000 and increasing) in response to encampments including staffing costs from Security Services, the Community Safety and Well-Being Office (CSWO), Parks Maintenance and Forestry, Fire and Emergency Services, Animal Services and Legal Services and costs related to park signage, collection of over 44 – twenty cubic yard bins of debris and counting, other materials needed for the response and an external contractor to clean up abandoned and potentially hazardous sites, while also providing added security during the clean-up events; and

Whereas on September 22, 2024 the Federal Government announced next steps to address homelessness by allocating $250M, as outlined in Budget 2024, to address the urgent issue of encampments and unsheltered homelessness;

Therefore Be It Resolved That:

  1. The Council of the City of Brampton urges the Government of Canada to work with the Province of Ontario and the Region of Peel to allocate adequate funding for the Region, and specifically for Brampton to ensure the City has the necessary resources to continue the work and efforts to address encampments and homelessness locally in our community; and
  2. That the Mayor, on behalf of the City Council, will advocate for a fair allocation of the aforementioned federal funding and any matching Provincial contribution for the City of Brampton.

CW353-2024

That the presentation by Andrzej Hoffmann, Manager, Government Relations and Public Liaison, Office of the CAO, to the Committee of Council Meeting of October 2, 2024, re: Government Relations Matters, be received.

CW354-2024

  1. That the report from Douglas Elsmore, Director, Technology and Cybersecurity, Information Technology, Corporate Support Services, to the Committee of Council Meeting of October 2, 2024, re: Annual Public Sector Network (PSN) Update, be received; and
  2. That the PSN Revenue and Expenditure Statement for 2023 as outlined in Appendix I and 2024 PSN Proposed Budget as outlined in Appendix II reported by the Region of Peel be received.

CW355-2024

  1. That the report from Cynthia Ogbarmey-Tetteh, Director, Human Resources, Corporate Support Services, to the Committee of Council Meeting of October 2, 2024, re: Modernizing the City of Brampton’s Human Resources Policies – Obsolete Report, be received; and
  2. That the following 2002 Council Policies be declared obsolete and rescinded from the Corporate Policy Library:
  3. Short-term Disability (9.1.0), 2002
  4. Long-term Disability (9.2.0), 2002
  5. Pregnancy/Parental Leave (9.7.0), 2002.

CW356-2024

  1. That the report from Sonika Soor, Manager, Building Design and Construction, Public Works and Engineering, to the Committee of Council Meeting of October 2, 2024, re: Request for Budget Amendment – Victoria Park Arena and Brampton Sports Hall of Fame – Ward 7, be received;
  2. That Council approve the return of surplus capital funds totaling $2,216,000 from project #222830 - Bramalea Transit Terminal; with funding to be returned to Reserve #4 - Asset Repair & Replacement; and
  3. That a budget amendment be approved for project #195740-001 - Victoria Park Arena and Brampton Sports Hall of Fame, to increase the project budget by the amount of $14,650,000, with the funding to be transferred from Reserve #4 - Asset R&R $2,216,000 and Reserve #134 - Development Charges Recreation $12,434,000.

CW357-2024

  1. That the report from Amanullah Memon, Traffic Operations Technologist, Roads Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting of October 2, 2024 re: Special Event Road Closure - Natronia Trail - Ward 10, be received; and
  2. That the special event road closures for Natronia Trail (Ward 10) occurring from October 11 to October 13, 2024 be approved provided the applicant fulfills all standard permit requirements.

CW358-2024

  1. That the report from Binita Poudyal, Traffic Operations Technologist, Road Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting of October 2, 2024, re: Traffic By-law 93-93 – Administrative Update, be received; and
  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.

CW359-2024

That staff be directed to install a protected left turn signal for south-bound traffic at the intersection of McLaughlin Road and Gurdwara Gate.

CW360-2024

That staff be requested to report back on a potential process and new by-laws and/or amendments to existing by-laws regarding the establishment of set fines in relation to a requirement for locates prior to issuance of building permits or undertaking of excavation, and potential tools available for greater process ownership by the City, by the October 30, 2024 meeting of Council.

CW361-2024

  1. That the report from Mitchell Wiskel, Manager, Parks Planning, Development and Capital Delivery, Parks Maintenance and Forestry, Community Services, to the Committee of Council Meeting of October 2, 2024 re: Request for Budget Amendment - Developer Reimbursement for the Development of One Neighbourhood Park (Park Block 61 and 185, Northwest Brampton Developments Inc.) – Ward 6, be received; and
  2. That a budget amendment be approved and capital project 245860-005 be increased by the amount of $846,190 for the reimbursement for the development of one neighborhood park (Park Block 61 and 185) with full funding to be transferred from Reserve #134 – DC: Recreation.

CW362-2024

  1. That the report from John Allison, Interim Supervisor, Parks Capital Delivery, Parks Maintenance and Forestry, Community Services, to the Committee of Council Meeting of October 2, 2024, re: Request for Budget Amendment – Construction of Monkton Park (0 Beechmont Drive) – Ward 4, be received; and
  2. That a budget amendment be approved for project #235927-001 – New Amenities in Ward 4 Park to increase the project budget by the amount of $1,175,000 with funding to be transferred from Reserve #134 – DC: Recreation.

CW363-2024

That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of September 5, 2024, Recommendations SHF010-2024 to SHF015-2024, to the Committee of Council Meeting of October 2, 2024, be approved.

SHF010-2024

That the agenda for the Brampton Sports Hall of Fame Committee be approved as published and circulated.

SHF011-2024

That the Minutes of the Building Sub-Committee meeting of June 6, 2024, to the Brampton Sport Hall of Fame Committee meeting of September 5, 2024 be received.

SHF012-2024

That the verbal update by Teri Bommer, Coordinator, Sport Liaison, Recreation, to the Brampton Sports Hall of Fame Committee meeting of September 5, 2024, re: Nomination Packages and Circulation be received.

SHF013-2024

  1. That the verbal update by City Clerk's Office staff, to the Brampton Sports Hall of Fame Committee meeting of September 5, 2024, re: Termination of Appointment of Member be received; and,
  2. That the termination of member, Parvez Chowdhury, be accepted.

SHF014-2024

That the verbal update by Teri Bommer, Coordinator, Sport Liaison, Recreation, to the Brampton Sports Hall of Fame Committee meeting of September 5, 2024, re: Victoria Park Arena be received.

SHF015-2024

That Brampton Sports Hall of Fame Committee do now adjourn to meet again on Thursday, October 10, 2024 at 6:30 p.m.

CW364-2024

  1. That the presentation from Shawnica Hans, Program Manager, Elections, City Clerk's Office, Legislative Services, to the Committee of Council Meeting of October 2, 2024, re: Ward Boundary Review – Boundary Realignment Options, be received;
  2. That the report from Shawnica Hans, Program Manager, Elections, City Clerk’s Office, Legislative Services, to the Committee of Council Meeting of October 2, 2024, re: Ward Boundary Review – Update and Boundary Realignment Options, be received;
  3. That Options 1 and 2 be identified as the preferred ward boundary options to put forward for public comment;
  4. That staff be directed to conduct public consultation on the identified ward boundary options, together with a recommended ward boundary distribution to be implemented in time for the 2026 Municipal Election;
  5. That a Council Workshop be convened to review the results of the public consultation and the boundary realignment options; and
  6. That staff report back thereafter with a recommended ward boundary distribution, to be implemented in time for the 2026 Municipal Election.

CW365-2024

  1. That the report from Colleen Grant, Deputy City Solicitor, Legal Services, Legislative Services, to the Committee of Council Meeting of October 2, 2024, re: Transfer of Provincial Offences Act Part III and Part IX Matters, be received; and
  2. That the City Solicitor and their designate be authorized to execute this, and all future Amending Agreements between The Corporation of the City of Brampton and His Majesty The King in Right of the Province of Ontario as represented by the Attorney General, extending the Interim Transfer Agreement dated December 2022, in a form satisfactory to Legal Services, for the prosecution of offences commenced under Parts III and IX of the Provincial Offences Act to the City of Brampton.

CW366-2024

That Committee proceed into Closed Session to discuss matters pertaining to the following:

15.2    Potential Disposition of Land       

Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

A proposed or pending acquisition or disposition of land by the municipality or local board; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.3    Friends of Bovaird House MOU - Verbal Update       

Open Meeting exception under Section 239 (2) (f) and (k) of the Municipal Act, 2001:

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

15.4    Re. Item 9.2.1 - Staff Report re: Request for Budget Amendment – Victoria Park Arena and Brampton Sports Hall of Fame – Ward 7

Open Meeting exception under Section 239 (2)(k) of the Municipal Act, 2001:

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

CW367-2024

  1. That Council pass a By-Law to declare the Rosalea Tennis Facility a Municipal Capital Facility; and
  2. That the Clerk be directed to notify the Minister of Education, Minister of Finance, the Municipal Property Assessment Corporation, the Regional Municipality of Peel and the secretary of any school board which includes the land exempted, of the enactment of the By-law.

CW368-2024

  1. That Council delegate authority to the Commissioner of Community Services or designate to execute the necessary agreements and other documents required to implement the direction set out in this report, on terms and conditions acceptable to the Senior Manager, Realty Services, and in a form acceptable to the City Solicitor or designate; and
  2. That a new capital project be established where the proceeds from the disposition will be deposited to offset any costs incurred by the City, with any remaining balance to be returned to an appropriate reserve as determined by the Treasurer.

CW369-2024

That the Committee of Council do now adjourn to meet again on Wednesday, October 23, 2024, or at the call of the Chair.

Dealt with under Consent Resolution C198-2024

The recommendations approved under Consent are as follows.

AU021-2024

That the agenda for the Audit Committee Meeting of October 7, 2024, be approved, as amended, as follows:

To vary the order to deal with Item 6.2 (Purchasing Card Audit 2024 – Issues and Recommendations) after closed session; and

To add under Item 11.1 (Purchasing Card Audit 2024 – Supplemental Information) the following Open Meeting exception under Section 239 (2) (b) of the Municipal Act, 2001:

(b)  personal matters about an identifiable individual, including municipal or local board employees.

AU022-2024

That the following items to the Audit Committee Meeting of October 7, 2024 be approved as part of Consent:

(6.5)

Note: Later in the meeting, on a two-thirds majority vote to reopen the question, Consent was reopened and Items 6.3, 6.4 and 6.6 were removed from Consent.

AU023-2024

  1. That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Overview of IIA’s Gap Assessment and Approval of Action Plan, be received; and
  2. That the action plan contained in Appendix 3 – Gap Assessment Final Report including Management Action Plan be approved.

AU024-2024

That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Purchasing Card Audit 2024 – Issues and Recommendations, be referred to the City Council Meeting of October 16, 2024.

AU025-2024

That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: IT Asset Management Audit Report, be received.

AU026-2024

That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Status of Management Action Plans – Q3 2024, be received.

AU027-2024

That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Internal Audit Work Plan Status Update - Q3 2024, be received.

AU028-2024

That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Corporate Ethics Hotline Quarterly Report – Q3 2024, be received.

AU029-2024

  1. That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: Internal Audit Charter to Align with the 2024 Global Internal Audit Standards, be received;
  2. That the changes outlined in the updated Audit Committee Terms of Reference and Internal Audit Charter as set out in Appendix 2: Proposed new Audit Committee Terms of Reference and Internal Audit Charter, be approved; and,
  3. That a by-law be passed to amend By-law 108-2023 to update the Audit Committee Terms of Reference and Internal Audit Charter, as set out in Appendix 2 of the subject report.

AU030-2024

  1. That the report from Claire Mu, Director, Internal Audit, to the Audit Committee Meeting of October 7, 2024, re: 2025 Internal Audit Budget, be received; and
  2. That the proposed 2025 Internal Audit Budget, as outlined in this report, and the appendices be approved and forwarded to the Mayor’s Budget for consideration.

AU031-2024

That Committee proceed into Closed Session to discuss matters pertaining to the following:

11.1 Purchasing Card Audit 2024 – Supplemental Information

Open Meeting exception under Section 239 (2) (a) and (b) of the Municipal Act, 2001:

The security of the property of the municipality or local board and personal matters about an identifiable individual, including municipal or local board employees.

11.2 CAE Qualifications

Open Meeting exception under Section 239 (2) (b) of the Municipal Act, 2001:

A personal matter about an identifiable individual, including municipal or local board employees.

AU032-2024

That the Audit Committee hereby re-affirms the appointment of Claire Mu to the position of Internal Auditor for the City of Brampton.

AU033-2024

That the Audit Committee do now adjourn to meet again on Tuesday, December 3, 2024, or at the call of the Chair.

Dealt with under Consent Resolution C198-2024

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office or in person regarding any decisions made during the meeting. 

Genevieve Scharback, City Clerk, confirmed that there were no questions from members of the public. 

18.
This item has Video

 

The following motion was considered. 

  • C202-2024
    Moved byRegional Councillor Toor
    Seconded byRegional Councillor Palleschi

    That By-laws 154-2024 to 163-2024 before Council at its Regular Meeting of October 16, 2024 be given the required number of readings, taken as read, and signed by the Mayor and City Clerk, and the Corporate Seal affixed thereto. 

    Carried

    The by-laws were passed as follows:

    By-law 154-2024 – To amend the Traffic By-law 93-93, as amended – schedules relating to rate of speed, fire routes and Community Safety Zones.

    By-law 155-2024 – To designate the Rosalea Tennis Facility located at 59 Church Street East as a Municipal Capital Facility.

    By-law 156-2024 – To amend User Fee By-Law 380-2003, as amended – to establish fees under Schedule D Legislative Services for routine disclosure.

    By-law 157-2024 – To amend Zoning By-law 270-2004, as amended – Glen Schnarr and Associates Inc. – 10307 Clarkway Developments Limited – 10307 Clarkway Drive – Ward 10 (File: OZS-2021-0057).

    By-law 158-2024 – To establish certain lands as part of the public highway system (Kennedy Road) – Ward 3.

    By-law 159-2024 – To establish lands as public highway (Rutherford Road South) – Ward 3.

    By-law 160-2024 – To establish certain lands as part of the public highway system (Eamont Street) – Ward 6.

    By-law 161-2024 – To establish certain lands as part of the public highway system (North Park Drive) – Ward 8.

    By-law 162-2024 – To establish certain lands as part of the public highway system (Russell Creek Drive) – Ward 9.

    By-law 163-2024 – To amend the Audit Committee Terms of Reference and Internal Audit Charter to align with the 2024 Global Internal Audit Standards.


19.
This item has Video

 

Note: Items 19.1, 19.2 and 19.3 were dealt with under Consent Resolution C198-2024.  

The following motion was considered. 

  • C203-2024
    Moved byRegional Councillor Santos
    Seconded byRegional Councillor Toor

    That Council proceed into Closed Session to discuss matters pertaining to the following:

    19.1. Closed Session Minutes - City Council - September 25, 2024

    19.2. Closed Session Minutes - Committee of Council - October 2, 2024

    19.3. Closed Session Minutes - Audit Committee - October 7, 2024

    19.4. Purchasing Card Audit 2024 - Supplemental Information

    Open Meeting exception under Section 239 (2) (a) and (b) of the Municipal Act, 2001:

    The security of the property of the municipality or local board; and, personal matters about an identifiable individual, including municipal or local board employees.

    19.5. Update on Derelict Properties - Ward 1

    Open Meeting exception under Section 239 (2) (c) and (f) of the Municipal Act, 2001:

    A proposed or pending acquisition or disposition of land by the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    Carried

    Note: In Open Session, Genevieve Scharback, City Clerk, reported on the status of matters considered in Closed Session as follows:

    19.1 – This item was approved on consent and not considered in closed session

    19.2 – This item was approved on consent and not considered in closed session

    19.3 – This item was approved on consent and not considered in closed session

    19.4 – This item was considered in closed session and direction was given to staff

    19.5 – This item was considered in closed session and direction was given to staff


19.1
^ Closed Session Minutes - City Council - September 25, 2024

 

19.2
^ Closed Session Minutes - Committee of Council - October 2, 2024

 

19.3
^ Closed Session Minutes - Audit Committee - October 7, 2024

 

19.4
Purchasing Card Audit 2024 - Supplemental Information

 

19.5
Update on Derelict Properties - Ward 1

 

The following motion was considered. 

  • C204-2024
    Moved byRegional Councillor Medeiros
    Seconded byCity Councillor Power

    That the following by-law before Council at its Regular Meeting of October 16, 2024, be given the required number of readings, taken as read, and signed by the Mayor and the City Clerk, and the Corporate Seal affixed thereto:

    By-law 164-2024 – To confirm the proceedings of Council at its Regular Meeting held on October 16, 2024.

    Carried

21.
This item has Video

 

The following motion was considered. 

  • C205-2024
    Moved byCity Councillor Power
    Seconded byRegional Councillor Toor

    That Council do now adjourn to meet again for a Regular Meeting of Council on Wednesday, October 16, 2024 at 9:30 a.m. or at the call of the Mayor.

    Carried
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