Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, December 02, 2020

9:30 A.m. - 3:00 P.m.

Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting

Members Present:

• Mayor Patrick Brown (ex officio)
• Regional Councillor R. Santos
• Regional Councillor P. Vicente
• City Councillor D. Whillans
• Regional Councillor M. Palleschi
• Regional Councillor M. Medeiros
• City Councillor J. Bowman
• City Councillor C. Williams
• Regional Councillor P. Fortini
• City Councillor H. Singh
• Regional Councillor G. Dhillon

Staff Present:

• David Barrick, Chief Administrative Officer
• Michael Davidson, Commissioner, Corporate Services
• Richard Forward, Commissioner, Planning, Building and Economic Development
• Derek Boyce, Acting Commissioner, Community Services
• Jayne Holmes, Acting, Commissioner, Public Works & Engineering
• Alex Milojevic, General Manager, Transit
• Bill Boyes, Fire Chief, Fire and Emergency Services
• Sameer Akhtar, City Solicitor
• Peter Fay, City Clerk
• Charlotte Gravlev, Deputy City Clerk
• Sonya Pacheco, Legislative Coordinator

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1.

Call to Order

Note: In consideration of the current COVID-19 public health orders prohibiting large public gatherings of people and requirements for physical distancing between persons, in-person attendance at this Committee of Council meeting was limited and physical distancing was maintained in Council Chambers at all times during the meeting.

The meeting was called to order at 9:30 a.m. and recessed at 1:53 p.m. At 2:06 p.m. Committee reconvened in Closed Session, recessed at 2:55 p.m., reconvened in Open Session at 3:02 p.m. and adjourned at 3:03 p.m.

As this meeting of Committee of Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows:

Members present during roll call: Councillor Santos, Councillor Vicente, Councillor Whillans, Councillor Palleschi, Councillor Bowman, Councillor Medeiros, Councillor Williams, Councillor Fortini, Councillor Singh, Councillor Dhillon 

Members absent during roll call: Nil

City Councillor Whillans left the meeting at 11:55 a.m. – other municipal business

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

In response to questions from Committee, P. Fay, City Clerk, advised that:

• a report on the standing committee structure is targeted for the next Governance and Council Operations Committee meeting
• Item 14.3 should remain in closed session due to the nature of discussions and possible implications on employee negotiations

The following motion was considered.

• CW306-2020

  That the agenda for the Committee of Council Meeting of December 2, 2020 be approved, as amended as follows:

  To Delete:

  9.2.9   Staff Report re: Update on Bill 108, More Homes, More Choice Act, 2019 and Planning and Development Charges Matters relating to Bill 197, COVID-19 Economic Recovery Act, 2020

  To Add:

  7.5     Delegation from Randy Neilson, Brampton Pastor, re: Christian Heritage Month

  9.3.1   Discussion at the request of Regional Councillor Medeiros, re: Councillor Assistant Access to Closed Session Meetings/Materials

  9.3.2   Discussion at the request of Regional Councillor Medeiros, re: Long-Term Financial Plan

  Carried

3.

Declarations of Interest under the Municipal Conflict of Interest Act

City Councillor Bowman declared a conflict of interest with respect to Items 8.2.2, 8.2.3 and 8.2.4 as his son does graphic work for some organizations listed on the grant list. 

4.

Consent

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

(8.2.2, 8.2.3, 9.2.1, 9.2.2, 9.2.3, 9.2.6, 9.2.7, 9.2.8, 10.2.1, 10.2.2, 10.2.3, 10.2.4, 10.2.5, 10.2.6, 10.2.7, 10.2.9, 11.2.1, 11.2.2, 11.2.3, 11.3.1, 14.1)

The following items were added to consent: 8.2.2, 8.2.3, 9.2.1, 9.2.2, 9.2.6, 9.2.7, 9.2.8, 10.2.6, 10.2.7, 11.2.1, 11.2.3, 14.1

5.

Announcements

Nil

6.

Government Relations Matters

6.1

Staff Report re: Government Relations Matters

Lucas, Senior Manager, Public Affairs, Office of the CAO, provided a presentation on Government Relations Matters, which included updates on Regional, Provincial and Federal Government matters.  

Committee discussion took place regarding the need to provide appropriate notice to the public for the Regional Council meeting on regional representation.

The following motion was considered.

• CW307-2020

  That the report titled: Government Relations Matters, to the Committee of Council Meeting of December 2, 2020, be received; and

  That Intergovernmental staff work with Strategic Communications to provide fulsome notification of the Region of Peel public meeting regarding Regional Representation.

  Carried

6.2

Update from Mayor P. Brown, re: COVID-19 Emergency

Mayor Brown provided an update on the COVID-19 Emergency, which included the following:

• Current capacity at Brampton Civic Hospital and number of COVID-19 patients
• Level of COVID-19 testing in Peel Region
• By-law enforcement activities relating to COVID-19 infractions
• Continued advocacy for an isolation centre in Brampton
• Timelines for the distribution of COVID-19 vaccines
• Developments on a rapid test for essential workers
• Number of workplace outbreaks in Peel Region
• Number of school outbreaks in Peel Region, and how these outbreaks are classified by Public Health
• Reporting process for COVID-19 cases in Peel Region

The following motion was considered.

• CW308-2020

  That the update from Mayor P. Brown re: COVID-19 Emergency, to the Committee of Council Meeting of December 2, 2020, be received.

  Carried

7.

Public Delegations

7.1

Delegation from Kathy Murphy, Vice President, Public Affairs & Communications, Coke Canada, re: Coke Canada 2020 Update

Kathy Murphy, Vice President, Public Affairs & Communications, Coke Canada, provided a presentation regarding the Coke Canada Bottling facility in Brampton, including details on their presence in Brampton and the implementation of safety measures in response to the COVID-19 pandemic.  Ms. Murphy added that Coke Canada will be celebrating 20 years in Brampton in 2021.

Committee discussion on this matter included the following:

• Coke Canada support and contributions to the local community
• Support provided to Coke Canada by the Economic Development Office
• Training programs provided by the Region of Peel

The following motion was considered.

• CW309-2020

  That the delegation from Kathy Murphy, Vice President, Public Affairs & Communications, Coke Canada, to the Committee of Council Meeting of December 2, 2020, re: Coke Canada 2020 Update, be received.

  Carried

7.2

Delegation from Sukhdeep Kang, CEO, Rupinder Hayer, President, and Nelcia Pereira, VP, Complex Risk and Commercial Div., Armour Insurance Brokers Ltd., re: Request for Proposal - NRFP2020-151 Insurance and Risk Management

Rupinder Hayer, President, and Nelcia Pereira, VP, Complex Risk and Commercial Div., Armour Insurance Brokers Ltd., provided a presentation to Committee, which included background information on Armour Insurance Brokers Ltd., and outlined their concerns regarding Request for Proposal NRFP2020-151 (Insurance and Risk Management). The delegations requested that NRFP2020-151 be rescinded and reissued. 

Committee discussion on this matter included the following:

• The need to review the RFP process to identify gaps
• Benefits of competition in the RFP process
• The need to review the specific concerns raised by the delegation in relation to NRFP2020-151
• Rationale for the high insurance rates in Brampton

The following motion was considered.

• CW310-2020

  That the delegation from Rupinder Hayer, President, and Nelcia Pereira, VP, Complex Risk and Commercial Div., Armour Insurance Brokers Ltd., to the Committee of Council Meeting of December 2, 2020, re: Request for Proposal - NRFP2020-151 Insurance and Risk Management be referred to staff for review of the specific RFP, and potential process improvements generally, and report back.

  Carried

7.3

Delegation from Sol Guimaraes, Senior Manager, and Janet Rieksts-Alderman, Partner, KPMG, re: KPMG Capital Project Management Review - Phase 2

Item 9.2.4 was brought forward and dealt with at this time.

Sol Guimaraes, Senior Manager, and Janet Rieksts-Alderman, Partner, KPMG, provided a presentation on KPMG's Capital Project Management Review - Phase 2.

Committee discussion on this matter included the following:

• KPMG recommendation to establish a PMO Office (supporting model)
• The need for consistency in, and improvements to, project management processes citywide
• Benefits of a PMO Office:
  • improve processes and accountability
  • implement standard procedures and guidelines for projects
  • provide a centralized location for information on, and support for, corporate projects
• Tentative timeline in the action plan outlined in the related staff report
• Other municipalities that have PMO offices
• Existing staff resources with project management skills and the possibility of reassigning staff to the PMO Office
• Unspent funds identified through KPMG's review
• Role of the PMO Office and how it differs from the Organizational Performance Division in the CAO's Office
• Rationale for the number of staff positions proposed for the PMO Office
• The need for additional information prior to supporting the establishment of a PMO Office
• Possibility of conducting a Council workshop to further review this matter

The following motion was considered.

• CW311-2020

  That the presentation from Sol Guimaraes, Senior Manager, and Janet Rieksts-Alderman, Partner, KPMG, to the Committee of Council Meeting of December 2, 2020, re: KPMG Capital Project Management Review - Phase 2, be received.

  Carried

7.4

Delegation from Suzy Godefroy, Executive Director, Downtown Brampton BIA, re: Downtown Brampton BIA and City of Brampton Tourism Partnership

Suzy Godefroy, Executive Director, Downtown Brampton BIA, provided a presentation regarding the Downtown Brampton BIA and City of Brampton Tourism Partnership, which included information on the program and the economic impact in the downtown.

The following motion was considered.

• CW312-2020

  That the delegation from Suzy Godefroy, Executive Director, Downtown Brampton BIA, to the Committee of Council Meeting of December 2, 2020, re: Downtown Brampton BIA and City of Brampton Tourism Partnership, be received.

  Carried

7.5

Delegation by Randy Nelson, Brampton Resident, re: Christian Heritage Month

Pastor Randy Neilson was unable to provide his delegation at this time.

The following motion was considered.

• CW313-2020

  That the delegation from Randy Neilson, Brampton Pastor, to the Committee of Council Meeting of December 2, 2020, re: Christian Heritage Month be referred to the December 9, 2020 City Council Meeting.

  Carried

8.

Economic Development and Culture Section

(Regional Councillor P. Vicente, Vice-Chair)

8.1

Staff Presentations

8.1.1

Staff Presentation re: Update on Virtual FDI Mission to Japan

Clare Barnett, Director, Economic Development, and Anes Rachid, Coordinator, Marketing - FDI, Planning, Building and Economic Development, provided a presentation regarding the virtual FDI mission to Japan.

Committee discussion on this matter included the following:

• Indication that the mission was successful and expression of thanks to staff for their efforts
• Assistance provided by Hazel McCallion (former Mississauga Mayor) during this mission
• Positive relationship between Japanese businesses and the City of Mississauga, and the opportunity to leverage this relationship to benefit Brampton 
• Role of Toronto Global in this mission

The following motion was considered.

• CW314-2020

  That the presentation re: Update on Virtual FDI Mission to Japan, to the Committee of Council Meeting of December 2, 2020, be received.

  Carried

8.2

Reports

8.2.1

Staff Report re: FDI 2020 Year-End Review and 2021 Strategy

A motion was introduced to approve the staff recommendations, as amended to remove the following clause:

3. That the CAO, in consultation with the Commissioner of Planning, Building and Economic Development and Director of Economic Development, be authorized to approve investment missions which are not currently on the list of 2021 Mayor-led Investment Missions as such opportunities arise, subject to alignment with the overall FDI strategy, 2021 budget, existing assets, current activities and focus on priority sectors including, but not limited to: Advanced Manufacturing, Food and Beverage, Health and Life Sciences and Innovation and Technology, generating international awareness of Brampton’s competitive advantages and value proposition, in order to support and encourage local economic growth; 

The motion was considered as follows.

• CW315-2020
  1. That the report titled: FDI 2020 Year-End Review and 2021 Strategy (File CE.x), to the Committee of Council Meeting of December 2, 2020, be received; 
  2. That Council approve the planned 2021 Missions, as outlined in this report;
  3. That staff be authorized to pivot virtual plans to in-person travel, should borders re-open and it is safe to travel internationally.

  A recorded vote was requested and the motion carried as follows:

  Yea (9)	Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown
  Absent (2)	Regional Councillor Dhillon, and City Councillor Whillans

  Carried (9 to 0)

8.2.2

^ Staff Report re: COVID-19 Relief Fund for Artist and Arts Organizations Update

Note: City Councillor Bowman declared a conflict of interest with respect to Items 8.2.2, 8.2.3 and 8.2.4 as his son does some graphic work for some organizations listed on the grant list, and left the meeting during the vote on this item.

• CW316-2020

  1. That the report titled: COVID-19 Relief Fund for Artist and Arts Organizations Update, to the Committee of Council Meeting of December 2, 2020, be received; and

  2. That Council approve the additional disbursement of $165,990 to the 21 arts organizations named in Appendix A, effectively depleting the one-time budget for the COVID-19 Relief Fund for Artists and Arts Organizations.

  Carried

8.2.3

^ Staff Report re: 2021 Sport Tourism Hosting Funding

Note: City Councillor Bowman declared a conflict of interest with respect to Items 8.2.2, 8.2.3 and 8.2.4 as his son does some graphic work for some organizations listed on the grant list, and left the meeting during the vote on this item.

• CW317-2020

  1. That the report titled: 2021 Sport Tourism Hosting Funding, to the Committee of Council Meeting of December 2, 2020, be received;

  2. That approval be given to draw down a maximum of $50,000 per individual Sport Tourism event and up to a cumulative total for any given calendar year of $225,000 from Reserve #16 – Community Grant Program, to support the Sport Tourism Hosting Program in 2021;

  3. That only those applicants and events for the 2020 Sport Tourism Hosting Program be eligible for the 2021 program and that only updated budgets and event plans need be submitted by January 15, 2021;

  4. That Council enact a by-law pursuant to the foregoing resolutions as amended to provide for the following:

  a. That authority be delegated to the Director of Strategic Communications, Culture and Events to approve the City’s funding of individual sport tourism events of $50,000 or less each and up to a maximum cumulative total in of $225,000, and to execute on behalf of the City of Brampton Sport Tourism Hosting Program agreements with incorporated non-profit organizations for such approved funding on such terms and conditions acceptable to the Director of Strategic Communications, Culture and Events and in a form satisfactory to the City Solicitor or designate; and

  b. That Administrative Authority By-law 216-2017 be amended to provide that authority be delegated to the Director of Strategic Communications, Culture and Events to approve the City’s funding of individual sport tourism events of $50,000 or less each and up to a maximum cumulative total for any calendar year of $225,000, and to execute on behalf of the City of Brampton Sport Tourism Hosting Program agreements with incorporated non-profit organizations for such approved funding on such terms and conditions acceptable to the Director of Strategic Communications, Culture and Events and in a form satisfactory to the City Solicitor or designate; and,

  5. That Council approves measures permitting the cancellation or a revision to the terms of the approved grant or agreement in the event that government orders, public health directives or the applicant determine it not feasible for the live event to proceed due to the pandemic and that the applicant be responsible for any expenses resulting from any cancellation or revision.

  Carried

8.2.4

Staff Report re: 2021 Marquee Festivals and Events Funding

Note: City Councillor Bowman declared a conflict of interest with respect to Items 8.2.2, 8.2.3 and 8.2.4 as his son does some graphic work for some organizations listed on the grant list, and left the meeting during consideration of this matter.

In response to questions from Committee, J. Tamming, Director, Strategic Communications, Culture and Events, Corporate Support Services, provided information on considerations and changes to the program as a result of COVID-19 impacts.

The following motion was considered.

• CW318-2020

  1. That the report titled: 2021 Marquee Festivals and Events Funding, to the Committee of Council Meeting of December 1, 2020, be received;

  2. That Council approve that only the six applications approved by Council for funding in 2020 be eligible for funding for 2021;

  3. That Council approve the six eligible applications for funding in 2021 (detailed in Appendix A), and the requirement for submission of an updated budget and event plan;

  4. That Council approve funding for each Marquee festival or event at a maximum of $60,000 - a decrease of 8% from 2020. The total budget for Marquee Festivals and Events will not exceed $350,000 in 2021;

  5. That the Chief Administrative Officer (or designate) be authorized to execute the necessary Funding Agreements to effect the recommendations in this report, subject to the content of such agreements being satisfactory to the Director, Strategic Communications, Culture and Events (or designate) and the form of such agreements being satisfactory to the City Solicitor (or designate);

  6. That the Director, Strategic Communications, Culture and Events (or designate) be authorized on behalf of the City to exercise the City's rights and to execute any necessary documentation under any Funding Agreement executed pursuant to the Marquee Festivals and Events Fund, including, without limitation, those relating to the cancellation, suspension or reduction of funds granted and/or termination of a Funding Agreement; and,

  7. That Council approves measures permitting the cancellation or a revision to the terms of the approved grant or agreement in the event that government orders, public health directives or the applicant determine it not feasible for the live event to proceed due to the pandemic and that the applicant be responsible for any expenses resulting from any cancellation or revision.

  Carried

8.3

Other/New Business

Nil

8.4

Correspondence

Nil

8.5

Councillors Question Period

Nil

8.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda.

P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

9.

Corporate Services Section

(City Councillor H. Singh, Chair; Regional Councillor R. Santos, Vice-Chair)

9.1

Staff Presentations

Nil

9.2

Reports

9.2.1

^ Staff Report re: Annual Public Sector Network (PSN) Update

• CW319-2020

  1. That the report titled: Annual Public Sector Network (PSN) Update, to the Committee of Council Meeting of December 2, 2020, be received; and

  2. That the Financial Results for 2019 as outlined in Appendix I and PSN Proposed Budget for 2020 as outlined in Appendix II be approved with no impact to the overall City budget.

  Carried

9.2.2

^ Staff Report re: Revenue Generating Bridge Messaging Opportunities - CN Rail Bridge Digital Message Boards (RM 41/2020)

• CW320-2020

  1. That the report titled: Revenue Generating Bridge Messaging Opportunities (RM 41-2020) to the Committee of Council Meeting of December 2, 2020, be received; and

  2. That staff proceed with negotiating terms with RCC Media – who have the exclusive adverting rights to CN Rail bridge overpasses in Brampton – for entering into a revenue generating agreement based on the installation of digital signs on CN Rail bridge overpasses for the purposes of commercial messaging; and

  3. That a terms of reference for digital signs be completed by Staff and that a safety analysis be completed for each of the proposed CN Rail bridge overpass locations before entering into a revenue generating agreement with RCC Media for the proposed digital signs.

  Carried

9.2.3

^ Staff Report re: Property Tax Collection Update (RM 62/2020)

• CW321-2020

  1. That the report titled: Property Tax Collection Update to the Committee of Council Meeting of December 2, 2020, be received;

  2. That the 2021 property tax billing, penalties and interest and collection activities be administered without exceptions at this time;

  3. That staff continue to closely monitor property tax collections and tax arrears activity throughout the 2021 fiscal year; and

  4. That staff report back to Council to inform and provide options, if any indicators suggest deviations from historical trends for property tax collections or tax arrears.

  Carried

9.2.4

Staff Report re: KPMG Capital Project Management Review

See Item 7.3 - Recommendation CW311-2020

The following motion was considered.

• CW322-2020

  That the report titled: KPMG Capital Project Management Review, to the Committee of Council Meeting of December 2, 2020 be received.

  Carried

9.2.5

Staff Report re: Purchasing Activity Quarterly Report – 3rd Quarter 2020

Staff responded to questions from Committee with respect to the following contracts outlined in Appendix 2 of the subject report:

• #10 - RFP2020-085 - Security Office relocation and Cashier Desk modification at City Hall
• #24 - T2020-152 - Soil Replacement at 25 Rutherford Road South
• #54 - RFP2016-019 - Hiring of a consultant to provide peel review and design services for street lighting
• #29 - RFP2019-089 - Professional services to upgrade Oracle/Peoplesoft Enterprise Financials 9.2
• #40 - Annual Maintenance for the Peoplesoft suite of products
• #42 - LT2020-121 - COVID-19 weekly Tele Town Halls, Task Force Tele Town Halls and weekly press conference
• #45 - RFP2019-019 - Audit visual maintenance, support and installation services 
• #43 and #78 -RFP2016-081 - Recruitment services for executive searches
• #53 - RFP2016-006 - Stormwater Management Financing study  
• #2 - T2020-122 - Brampton Valleys and Parks Re-naturalization Planting Program Phase 16

Further discussion took place with respect to contracts #29 and #40 relating to the Oracle/Peoplesoft system and included the following:

• Contract period and opportunity for competition 
• Modifications made to the Peoplesoft system
• Clarification of the Oracle contract extension
• Clarification regarding Council's involvement in procurements (e.g. contract value)
• Opportunity for improvements to the procurement process
• Suggestion that a Council workshop on the Purchasing By-law be scheduled

The following motion was introduced.

That staff be directed to report back with details of Line 40 of Appendix 2, and the potential for future contract extensions, of a value greater than $500,000 or if the extension of a contract is of equal or greater value than the original contract, to be brought forward to Council for information prior to contract extension execution.

The following amendments to the motion were introduced and accepted by the mover:

• to change the value from $500,000 to $200,000
• to include contract renewals

The motion, as amended, was considered as follows:

• CW323-2020

  1. That the report titled: Purchasing Activity Quarterly Report – 3^rd Quarter 2020, to the Committee of Council Meeting of December 2, 2020, be received; and

  2. That staff be directed to report back with details of Line 40 of Appendix 2, and the potential for future contract extensions and renewals, of a value greater than $200,000 or if the extension of a contract is of equal or greater value than the original contract, to be brought forward to Council for information prior to contract extension/renewal execution.

  A recorded vote was requested and the motion carried as follows:

  Yea (10)	Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown
  Absent (1)	City Councillor Whillans

  Carried (10 to 0)

9.2.6

^ Staff Report re: Request to Begin Procurement – Assetworks FleetFocus Fleet Management Solution for Transit, Fire & Emergency Services, and Public Works & Engineering Fleet Management

• CW324-2020
  1. That the report titled: Request to Begin Procurement – Assetworks FleetFocus Fleet Management Solution for Transit, Fire & Emergency Services, and Public Works & Engineering Fleet Management, to the Committee of Council Meeting of December 2, 2020, be received; 

      

  2. That the Purchasing Agent be authorized to begin procurement for Assetworks FleetFocus Fleet Management Solution for Transit, Fire & Emergency Services, and Public Works & Engineering Fleet Management; and,

      

  3. That the Purchasing Agent be authorized to directly engage Assetworks LLC for the Assetworks FleetFocus Solution, including maintenance and support, through a limited tendering procurement process.

      

  Carried

9.2.7

^ Staff Report re: Business Licensing Fees – Information Update

• CW325-2020

  That the report titled: Business Licensing Fee Increase Information, to the Committee of Council Meeting of December 2, 2020, be received.

  Carried

9.2.8

^ Staff Report re: Amendment to Business Licensing By-law 332-2013 to License Payday Loans Businesses – Additional Existing Location

• CW326-2020
  1. That the report titled: Amendment to Business Licensing By-law 332-2013 to License Payday Loan Businesses – Additional Existing Location, to the Committee of Council Meeting of December 2, 2020, be received;
  2. That Appendix 1 to Schedule 16 of Business Licensing By-law 332-2013 be amended to include the existing payday loan business located at 225 Queen Street E, Unit 2A, Brampton;
  3. That Appendix 1 to Schedule 16 of Business Licensing By-law 332-2013 be amended to:
     1. include only the pre-existing provincially licensed locations that have obtained municipal licences prior to the November 5, 2020 deadline; and
     2. remove locations that are no longer operating or did not obtain their municipal licence prior to the November 5, 2020 deadline;
  4. That the existing Payday Loan business located at 225 Queen Street E, Unit 2A, be provided an extension to December 22, 2020 to obtain the municipal payday loan business licence; and
  5. That a by-law (generally set out as Appendix C to this report) be passed to amend Appendix 1 to Schedule 16 of Business Licensing By-law 332-2013.

      

  Carried

9.2.9

Staff Report re: Update on Bill 108, More Homes, More Choice Act, 2019 and Planning and Development Charges Matters relating to Bill 197, COVID-19 Economic Recovery Act, 2020

Deleted under Approval of Agenda - Recommendation CW306-2020

9.3

Other/New Business

9.3.1

Discussion at the request of Regional Councillor Medeiros, re: Councillor Assistant Access to Closed Session Meetings/Materials

Committee discussion took place with respect to the possibility of providing Council Office Executive Assistants with access to Closed Session meetings and materials.

P. Fay, City Clerk, provided information on the number of staff that have access to closed session information, advised that controls are in place for the security of closed session meetings and materials, and highlighted concerns regarding the inadvertent release of information. 

The following motion was considered.

• CW327-2020

  That staff be directed to report back on potential process revisions to permit access to closed sessions for Councillor Executive Assistants.

  Carried

9.3.2

Discussion at the request of Regional Councillor Medeiros, re: Long Term Financial Plan

:

Committee discussion on this matter included the following:

• The need for a long-term financial perspective to guide the City
• Information from staff regarding the existing Long Term Financial Plan, which is due for an update
• Timeline for providing an updated draft plan to Council, and funding requirements
• Benefits of a Long Term Financial Plan

The following motion was considered.

• CW328-2020

  That staff be directed to prepare an updated draft to be reported to Council by the end of 2022.

  Carried

9.4

Correspondence

Nil

9.5

Councillors Question Period

Nil

9.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda.

P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

10.

Public Works and Engineering Section

(Regional Councillor P. Vicente, Chair; Regional Councillor P. Fortini, Vice-Chair)

10.1

Staff Presentations

Nil

10.2

Reports

10.2.1

^ Staff Report re: Initiation of Subdivision Assumption - Carlinds Development Corporation - Registered Plan 43M-1765 – East of Airport Road, South of Mayfield Road - Ward 10 - Planning References C07E17.011 and 21T-05001B

• CW329-2020
  1. That the report titled: Initiation of Subdivision Assumption, Carlinds Development Corporation, Registered Plan 43M-1765 – East of Airport Road, South of Mayfield Road, Ward 10, Planning References – C07E17.011 and 21T-05001B to the Committee of Council Meeting of December 2, 2020 be received;

      

  2. That the City initiate the Subdivision Assumption of Carlinds Development Corporation, Registered Plan 43M-1765; and

      

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Carlinds Development Corporation, Registered Plan 43M-1765 once all departments have provided their clearance for assumption.
  Carried

10.2.2

^ Staff Report re: Initiation of Subdivision Assumption - Mattamy (Wanless) Limited - Registered Plan 43M-2012 – East of Creditview Road, North of Wanless Road - Ward 6 - Planning References C03W16.002 and 21T-11008B

• CW330-2020
  1. That the report titled: Initiation of Subdivision Assumption Mattamy (Wanless) Limited, Registered Plan 43M-2012 – East of Creditview Road, North of Wanless Road, Ward 6 - Planning References – C03W16.002 and 21T-11008B to the Committee of Council Meeting of December 2, 2020 be received;

      

  2. That the City initiate the Subdivision Assumption of Mattamy (Wanless) Limited, Registered Plan 43M-2012; and

      

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Mattamy (Wanless) Limited, Registered Plan 43M-2012 once all departments have provided their clearance for assumption.
  Carried

10.2.3

^ Staff Report re: Initiation of Subdivision Assumption - Tesch Development Inc. - Registered Plan 43M-1886 – East of Mississauga Road, North of Steeles Avenue - Ward 4 - Planning References C04W01.011 and 21T-07007B

• CW331-2020
  1. That the report titled: Initiation of Subdivision Assumption; Tesch Development Inc., Registered Plan 43M-1886 – East of Mississauga Road, North of Steeles Avenue, Ward 4, - Planning References – C04W01.011 and 21T-07007B to the Committee of Council Meeting of December 2, 2020 be received;

      

  2. That the City initiate the Subdivision Assumption Tesch Development Inc., Registered Plan 43M-1886; and

      

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Tesch Development Inc., Registered Plan 43M-1886 once all departments have provided their clearance for assumption.
  Carried

10.2.4

^ Staff Report re: Initiation of Subdivision Assumption - Jasmine Falls Estates Inc. and Bramchin Developments Limited - Registered Plan 43M-1944 - South of Queen Street, West of Chinguacousy Road - Ward 4 - Planning References C03W05.013 and 21T-05042B

• CW332-2020
  1. That the report titled: Initiation of Subdivision Assumption Jasmine Falls Estates Inc. and Bramchin Developments Limited, Registered Plan 43M-1944 – (South of Queen Street, West of Chinguacousy Road), Ward 4 - Planning References – C03W05.013 and 21T-05042B, to the Committee of Council Meeting of December 2, 2020 be received;

      

  2. That the City initiate the Subdivision Assumption of Jasmine Falls Estates Inc. and Bramchin Developments Limited, Registered Plan 43M-1944; and

      

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Jasmine Falls Estates Inc. and Bramchin Developments Limited, Registered Plan 43M-1944 once all departments have provided their clearance for assumption.
  Carried

10.2.5

^ Staff Report re: Initiation of Subdivision Assumption - Rossma Developments Inc. and Sabro Developments Inc. - Registered Plan 43M-1955 - South of Wanless Drive, West of Creditview Road - Ward 6 - Planning References C04W12.002 and 21T-10013B

• CW333-2020
  1. That the report titled: Initiation of Subdivision Assumption Rossma Developments Inc. and Sabro Developments Inc., Registered Plan 43M-1955 – (South of Wanless Drive, West of Creditview Road), Ward 6 - Planning References – C04W12.002 and 21T-10013B, to the Committee of Council Meeting of December 2, 2020 be received;

      

  2. That the City initiate the Subdivision Assumption of Rossma Developments Inc. and Sabro Developments Inc., Registered Plan 43M-1955; and

      

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Rossma Developments Inc. and Sabro Developments Inc., Registered Plan 43M-1955 once all departments have provided their clearance for assumption.
  Carried

10.2.6

^ Staff Report re: The Alternate Process for Consideration of All-way Stop Signs – Ward 10

• CW334-2020

  1. That the report titled: The Alternate Process for Consideration of All-way Stop Signs – Ward 10 (File I.AC), to the Committee of Council Meeting of December 2, 2020, be received; and,

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, to implement an all-way stop control at the intersection of Apple Valley Way and Altura Way.

  Carried

10.2.7

^ Staff Report re: All-way Stop Review: Gentry Way and Wynview Street - Ward 10 (File I.AC)

• CW335-2020
  1. That the report titled: All-way Stop Review: Gentry Way and Wynview Street - Ward 10 (File I.AC), to the Committee of Council Meeting of December 2, 2020, be received; and

      

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, to implement an all-way stop control at the intersection of Gentry Way and Wynview Street.
  Carried

10.2.8

Staff Report re: Parking Related Concerns – Bramwin Court (Ward 8) and Conservation Drive (Ward 2) (File I.AC)

Regional Councillor Palleschi provided information to Committee with respect to resident complaints about parking on Conservation Drive, and advised that people park their vehicles on this street to avoid paying the admission fee to access the Heart Lake Conservation Area.  He outlined other concerns on this road and indicated that a "no parking on both sides" restriction was not provided as an option by staff. Councillor Palleschi added that the area residents do not support the "no parking" restrictions recommended by staff.

A motion to amend the staff recommendations and refer the matter of parking restrictions on Conservation Drive to the December 9, 2020 Council meeting was introduced.

Further Committee discussion took place with respect to parking concerns on Bramwin Court.  Economic Development Office staff were requested to work with the businesses in this area regarding the lack of parking.

The motion was considered as follows:

• CW336-2020
  1. That the report titled: Parking Related Concerns – Bramwin Court (Ward 8) and Conservation Drive (Ward 2) (File I.AC) to the Committee of Council Meeting of December 2, 2020, be received; and,
  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, to implement “No Parking, Anytime” restrictions on both sides of Bramwin Court between Bramhurst Avenue and the southerly limit of the roadway (including cul-de-sac); and
  3. That the following portion of Recommendation 2 be referred to the City Council meeting of December 9, 2020 for consideration:

  “and on the east side of Conservation Drive between a point 625 metres east of Kennedy Road and the northerly limit of the roadway (including cul-de-sac).”

  Carried

10.2.9

^ Staff Report re: Traffic By-law 93-93 - Administrative Update (File I.AC)

• CW337-2020
  1. That the report titled: Traffic By-law 93-93 - Administrative Update (File I.AC), to the Committee of Council Meeting of December 2, 2020, be received; and,

      

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.
  Carried

10.3

Other/New Business

Nil

10.4

Correspondence

Nil

10.5

Councillors Question Period

Nil

10.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda.

P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

11.

Community Services Section

(Regional Councillor R. Santos, Chair; City Councillor C. Williams, Vice-Chair)

11.1

Staff Presentations

Nil

11.2

Reports

11.2.1

^ Staff Report re: Acquisition of Central Public School for Educational and Economic Development Advancement (RM 56/2020)

• CW338-2020

  That the report titled: Acquisition of Central Public School for Educational and Economic Development Advancement, to the Committee of Council Meeting of December 2, 2020, be received.

  Carried

11.2.2

^ Staff Report re: Leash Free Areas in Brampton – People, Dogs and Parks Study

• CW339-2020
  1. That the report titled: Leash Free Areas in Brampton – People, Dogs and Parks Study to the Committee of Council Meeting of December 2, 2020, be received; and
  2. That Council endorse the Leash Free Areas in Brampton (LFAs) guidelines referenced in Appendix A of the report.
  Carried

11.2.3

^ Staff Report re: Request to Begin Procurement - Replacement of On-board Cameras and Video Recorders on Brampton Transit Buses

• CW340-2020
  1. That the report titled: Request to Begin Procurement - For the Replacement of On-board Cameras and Video Recorders on Brampton Transit Buses (File EG.x), to the Committee of Council Meeting of December 2, 2020, be received; and
  2. That the Purchasing Agent be authorized to begin procurement for the Replacement of On-board Cameras and Video Recorders on Brampton Transit Buses.
  Carried

11.2.4

Staff Report re: Various Street and Park Naming Requests

P. Fay, City Clerk, sought Committee's direction with respect to recommendation #4 in the staff report, and advised that, due to a conflict with the name "Duncan", staff will report back on the name "Norman Duncan" as an alternate.

The following motion was considered.

• CW341-2020

  1. That the report titled: Various Street and Park Naming Requests, to the Committee of Council Meeting of December 2, 2020, be received; and

  2. That the following names be approved and available for future use through the commemorative naming process for City streets, in accordance with the Asset Naming Policy:
  a. Amrik,
  b. Sindh,
  c. Irvine,
  d. Mustafa,
  e. Metis,
  f. Fiji; and

  3. That the following names be approved and available for future use through the commemorative naming process for City parks, in accordance with the Asset Naming Policy:
  a. Ciasullo,
  b. Manitoba or Winnipeg

  4. That Committee consider and provide direction regarding the following asset name requests:
  a. Emilio’s Way (partial trail name), and
  b. Oliveira (new street name).

  Carried

11.3

Other/New Business

11.3.1

^ Minutes - Brampton Community Safety Advisory Committee - November 19, 2020

The following motion was considered.

• CW342-2020

  That the Minutes of the Brampton Community Safety Advisory Committee Meeting of November 19, 2020, to the Committee of Council Meeting of December 2, 2020, Recommendations BCS009-2020 to BCS014-2020 be approved, as published and circulated.

  Carried

  The recommendations were approved as follows:

  BCS009-2020

  1. That the agenda for the Brampton Community Safety Advisory Committee Meeting of November 19, 2020 be approved, as published.

  BCS010-2020

  1. That the presentation by Jason Tamming, Director, Strategic Communications, Culture and Events, Corporate Support Services, to the Brampton Community Safety Advisory Committee Meeting of November 19, 2020, re: New Advanced Brampton Funding, be received.

  BCS011-2020

  1. That the correspondence from Lester Milton, Member, to the Brampton Community Safety Advisory Committee Meeting of November 19, 2020, re: Resignation from the Brampton Community Safety Advisory Committee, be received.

  BCS012-2020

  1. That the correspondence from Nicole Cedrone, Former Chair, Neighbourhood Watch Brampton Program, to the Brampton Community Safety Advisory Committee Meeting of November 19, 2020, re: Resignation from the Brampton Community Safety Advisory Committee, be received.

  BCS013-2020

  1. That the correspondence from Paul Hommersen, Member, to the Brampton Community Safety Advisory Committee Meeting of November 19, 2020, re: Resignation from the Brampton Community Safety Advisory Committee, be received.

  BCS014-2020

  1. That the Brampton Community Safety Advisory Committee do now adjourn to meet again on December 10, 2020, or at the call of the Chair
  
  

11.4

Correspondence

Nil

11.5

Councillors Question Period

Nil

11.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda.

P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

12.

Referred Matters List

12.1

Referred Matters List - 4th Quarter 2020

The following motion was considered.

• CW343-2020

  That the Referred Matters List - 4th Quarter 2020, to the Committee of Council Meeting of December 2, 2020, be received.

  Carried

13.

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda.

P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

14.

Closed Session

Item 14.1 was added under Consent. This item was acknowledged in Open Session and the direction therein was given in accordance with the recommendation included in the respective report. See Recommendation CW344-2020 below.

The following motion was considered in regard to Item 14.1.

• CW344-2020

  That a by-law be enacted to authorize the Acting Commissioner of Community Services to execute a lease renewal and amending agreement to renew the lease of the current tenant at 9 Hansen Road, at fair market rent and otherwise on such terms and conditions acceptable to the Acting Senior Manager, Realty Services, and in a form acceptable to the City Solicitor or designate.

  Carried

• The following motion was considered.

  CW345-2020

  That Committee proceed into Closed Session to discuss matters pertaining to the following:

  14.2. Open Meeting exception under Section 239 (2) (c) of the Municipal Act, 2001:
  A proposed or pending acquisition or disposition of land by the municipality or local board.

  14.3. Open Meeting exception under Section 239 (2) (b) and (d) of the Municipal Act, 2001:
  Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

  Carried

  In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

  14.2 - This item was considered by Committee in Closed Session and direction was given to staff

  14.3 - This item was considered by Committee in Closed Session and direction was given to staff

  
  

14.1

Open Meeting exception under Section 239 (2) (c) of the Municipal Act, 2001:

A proposed or pending acquisition or disposition of land by the municipality or local board.

14.2

Open Meeting exception under Section 239 (2) (c) of the Municipal Act, 2001:

A proposed or pending acquisition or disposition of land by the municipality or local board.

14.3

Open Meeting exception under Section 239 (2) (b) and (d) of the Municipal Act, 2001:

Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

 

15.

Adjournment

The following motion was considered.

• CW346-2020

  That the Committee of Council do now adjourn to meet again on Wednesday, January 20, 2020 at 9:30 a.m. or at the call of the Chair.

  Carried