Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, November 29, 2023

9:30 A.m. - 4:30 P.m.

Hybrid Meeting - Virtual Option & In-Person in Council Chambers – 4th Floor – City Hall

Members Present:

• Mayor Patrick Brown (ex officio)
• Regional Councillor R. Santos
• Regional Councillor P. Vicente
• Regional Councillor N. Brar
• Regional Councillor M. Palleschi
• Regional Councillor D. Keenan (left at 10:55 a.m. - personal)
• Regional Councillor M. Medeiros
• Regional Councillor P. Fortini (left at 10:10 a.m. and returned at 11:49 a.m. - other municipal business)
• City Councillor R. Power
• Regional Councillor G. Toor (left at 11:29 a.m. - personal)
• Deputy Mayor H. Singh

Staff Present:

• Marlon Kallideen, Chief Administrative Officer, and Acting Commissioner, Public Works and Engineering
• Bill Boyes, Commissioner, Community Services, and Acting Fire Chief
• Steve Ganesh, Commissioner, Planning, Building and Growth Management
• Sameer Akhtar, City Solicitor, and Acting Commissioner, Legislative Services
• Jason Tamming, Acting Commissioner, Corporate Support Services
• Heidi Dempster, General Manager, Brampton Transit
• Peter Fay, City Clerk
• Charlotte Gravlev, Deputy City Clerk
• Sonya Pacheco, Legislative Coordinator

---

1.

Call to Order

The meeting was called to order at 9:32 a.m. and recessed at 11:51 a.m. At 1:02 p.m., Committee moved into Closed Session, recessed at 2:07 p.m., reconvened in Open Session at 2:27 p.m. and adjourned at 2:28 p.m.

  

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW418-2023

  That the agenda for the Committee of Council Meeting of November 29, 2023 be approved, as amended, as follows:

  To add:

  11.3.3  Discussion Item at the request of Deputy Mayor Singh, re: Airport Taxis

  12.3.1  Discussion Item at the request of Regional Councillor Vicente, re: User Fee By-law 380-2003 Update

  12.3.2  Discussion Item at the request of Regional Councillor Palleschi, re: Potential Amendment to the Procedure By-law relating to Closed Session Participation

  15.5  Open Meeting exception under Section 239 (2) (c) and (e) of the Municipal Act, 2001:

  A proposed or pending acquisition or disposition of land by the municipality or local board; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – an expropriation matter

  Carried

  Note: Later in the meeting, on a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 12.3.2 was added to the agenda. 

    

  
  

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Nil

  

4.

Consent

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

(8.2.1, 8.2.2, 8.2.5, 8.2.6, 8.2.9, 8.3.1, 9.2.1, 9.2.3, 9.2.4, 9.2.5, 10.2.1, 11.3.1, 11.3.2, 12.2.1, 12.2.4, 12.2.5, 12.2.6, 12.2.7)

The following motion was considered.

• CW419-2023

  That the following items to the Committee of Council Meeting of November 29, 2023 be approved as part of Consent:

  8.2.1, 8.2.2, 8.2.5, 8.2.6, 8.2.9, 8.3.1, 9.2.1, 9.2.3, 9.2.4, 9.2.5, 10.2.1, 11.3.1, 11.3.2, 12.2.1, 12.2.4, 12.2.5, 12.2.6, 12.2.7

  Carried

5.

Announcements

5.1

Announcement - Startup Visa Collaboration between Altitude Accelerator and BHive

Presenters: Pam Banks, Executive Director, and Andrew Opala, Chair, Altitude Accelerator, and Vikrum Khurana, Chief Executive Officer, BHive

Council Sponsor: Regional Councillor Toor

Vikrum Khurana, Chief Executive Officer, BHive, provided an overview of the innovation district, and information regarding the Startup Visa program, including collaboration between Altitude Accelerator and BHive.

In response to a request from Mayor Brown, Vikrum Khurana highlighted the success of multiple startup businesses.  

  

6.

Public Delegations

6.1

Delegations re: Brampton Library Budget and Quarterly Update

1. Todd Kyle, CEO, and Radha Tailor, Library Board Chair, Brampton Library, 

2. Sylvia Roberts, Brampton Resident

Todd Kyle, CEO, and Radha Tailor, Library Board Chair, Brampton Library, presented an update regarding the Brampton Library.

Committee discussion on this matter included the following:

• Benefits of library programs/services for the community
• Future library branch development 
• Temporary library location at the Chinguacousy Ski Chalet
• Service delivery review and potential new service level agreements with the City
• Improving collaboration between the Brampton Library and the City for the delivery of programs to eliminate competition
• Request that the Brampton Library provide regular updates to Council

Sylvia Roberts, Brampton resident, expressed concerns regarding the lack of library space in the Bramalea area and the temporary location at the Chinguacousy Ski Chalet, and outlined the need to identify a location for a future branch in Bramalea.

Regional Councillor Vicente, Chair, advised the delegation that the Library Board and City staff are exploring opportunities for a permanent Library branch in Bramalea.

The following motion was considered.

• CW420-2023

  1. That the delegation from Sylvia Roberts, Brampton Resident, to the Committee of Council Meeting of November 29, 2023, re: Brampton Library Budget and Quarterly Update, be received;

  2. That the delegation from Todd Kyle, CEO, and Radha Tailor, Library Board Chair, Brampton Library, to the Committee of Council Meeting of November 29, 2023, re: Brampton Library Budget and Quarterly Update, be referred to City staff for consideration and report back, with the following requests:

  1. Brampton Library staff work with City of Brampton staff to integrate planning, design, construction and development of library facilities, asset management and long-term City facility planning to ensure library space grows as the city grows;

  2. City Staff work to establish Service Levels Agreements (SLAs) for all services the City of Brampton provides;

  3. The SLA with City of Brampton Purchasing include provisions for City Purchasing to work with the Brampton Library to procure any services the City does not provide, guided by the City’s Purchasing By-law; and

  4. City and Library staff be requested to report back to City Council and/or Library Board quarterly during 2024 on progress on these items, including any individual approvals required to put these items into effect.

  Carried

6.2

Delegation from Pam Banks, Executive Director, and Andrew Opala, Chair, Altitude Accelerator, re: Altitude Accelerator and other Regional Innovation Centres Funding Agreements with the Province

Pam Banks, Executive Director, and Andrew Opala, Chair, Altitude Accelerator, provided a presentation regarding the Altitude Accelerator, Brampton's Innovation District, the Brampton Angels program, and the Regional Innovation Centres' funding agreements with the Province. The delegations sought the Committee's support to advocate for continued and increased provincial funding of the Regional Innovation Centre network, and thanked the City for supporting businesses.

Committee Members highlighted the important work of the Altitude Accelerator, which supports businesses, job growth and investment in Brampton.  

The following motion was considered.

• CW421-2023

  That the delegation from Pam Banks, Executive Director, and Andrew Opala, Chair, Altitude Accelerator, to the Committee of Council Meeting of November 29, 2023, re: Altitude Accelerator and other Regional Innovation Centres Funding Agreements with the Province, be referred to Economic Development staff to assist with related advocacy.

  Carried

6.3

Delegations from Sylvia Roberts, Brampton Resident, re:

a.    Item 8.2.3 - Request to Begin Procurement – Chinguacousy Züm and Cycling Infrastructure Improvements - Wards 2, 4, 5, and 6

b.    Item 8.2.4 - Request To Begin Procurement – Winter Maintenance Services for a Ten-Year Period

c.    Item 8.2.7 - Brampton Transit 2023-2027 Business Plan – Supplementary Report

d.    Item 7.1 - Government Relations Matters 

e.    Item 12.2.8 - Bridge Financial Master Plan 

Sylvia Roberts, Brampton resident, addressed Committee as follows:

a. Item 8.2.3 - Request to Begin Procurement – Chinguacousy Züm and Cycling Infrastructure Improvements - Wards 2, 4, 5, and 6

• Remarks were provided with respect to the Chinguacousy Züm, active transportation features in transit, funding sources, environmental assessment (EA) for the Bramalea Züm, bus travel times, and transit signal priority for Züm

b. Item 8.2.4 - Request To Begin Procurement – Winter Maintenance Services for a Ten-Year Period

• Remarks were provided with respect to snow clearing on sidewalks, bus stops and trail systems. The delegation advised that trails and pathways should be considered transportation corridors to encourage active transportation.

c. Item 8.2.7 - Brampton Transit 2023-2027 Business Plan – Supplementary Report

• Remarks were provided with respect to increased service hours, impact of the dissolution of the Region of Peel, transit improvements on Steeles Avenue, traffic signal priority to improve travel times, and the need to prioritize transit.

d. Item 7.1 - Government Relations Matters 

• Remarks were provided with respect to the Federation of Canadian Municipalities (FCM) housing cost calculations and the costs for managing growth.

e. Item 12.2.8 - Bridge Financial Master Plan

• Remarks were provided, and concerns were raised, with respect to the under-estimation of the City's population, potential financial risks, the need for additional servicing (e.g. parks, transit, etc.), inflation adjustments, and the need for additional revenue tools (e.g. paid parking permits).

The following motion was considered.

• CW422-2023

  That the following delegations from Sylvia Roberts, Brampton Resident, to the Committee of Council Meeting of November 29, 2023, be received:

  a.  Item 8.2.3 - Request to Begin Procurement – Chinguacousy Züm and Cycling Infrastructure Improvements - Wards 2, 4, 5, and 6

  b.  Item 8.2.4 - Request To Begin Procurement – Winter Maintenance Services for a Ten-Year Period

  c.  Item 8.2.7 - Brampton Transit 2023-2027 Business Plan – Supplementary Report

  d.  Item 7.1 - Government Relations Matters 

  e.  Item 12.2.8 - Bridge Financial Master Plan 

  Carried

7.

Government Relations Matters

7.1

Staff Update re: Government Relations Matters

Andrzej Hoffmann, Advisor, Government Relations, Office of the CAO, provided a presentation, which included information and updates on matters relating to the Regional, Provincial and Federal Governments, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities (FCM).

The following motion was considered.

• CW423-2023

  That the presentation from Andrzej Hoffmann, Advisor, Government Relations, Office of the CAO, to the Committee of Council Meeting of November 29, 2023, re: Government Relations Matters, be received.

  Carried

8.

Public Works and Engineering Section

8.1

Staff Presentations

Nil

  

8.2

Reports

8.2.1

^ Staff Report re: Request to Begin Procurement – Supply and Delivery of Various Automotive Parts and Supplies for a Three (3) Year Period

• CW424-2023

  1. That the report from Brian Johnson, Acting Supervisor, Fleet Services, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Request to Begin Procurement – Supply and Delivery of Various Automotive Parts and Supplies for a Three (3) Year Period, be received; and, 

  2. That the Purchasing Agent be authorized to commence procurement for the supply and delivery of various automotive parts and supplies for Fleet Services and Brampton Fire and Emergency Services.  

  Carried

8.2.2

^ Staff Report re: Request to Begin Procurement - Reconstruction of Williams Parkway between McLaughlin Road and Dixie Road – Wards 1, 5 and 7

• CW425-2023

  1. That the report from Ghaz Mohammad, Senior Project Engineer, Capital Works, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Request to Begin Procurement - Reconstruction of Williams Parkway between McLaughlin Road and Dixie Road – Wards 1, 5 and 7, be received;

  2. That the Purchasing Agent be authorized to commence the procurement for the reconstruction of Williams Parkway between McLaughlin Road and Dixie Road subject to Council approval of the 2024 Capital budget for this project; and

  3. That the Purchasing Agent be authorized to commence the procurement for the contract administration services for the Reconstruction of Williams Parkway between McLaughlin Road and Dixie Road project subject to Council approval of the 2024 Capital budget for this project.

  Carried

8.2.3

Staff Report re: Request to Begin Procurement – Chinguacousy Züm and Cycling Infrastructure Improvements - Wards 2, 4, 5, and 6

The following motion was considered.

• CW426-2023

  1. That the report from Chris Lafleur, Project Leader, Higher Order Transit EA, Transit, to the Committee of Council Meeting of November 29, 2023, re: Request to Begin Procurement – Chinguacousy Züm and Cycling Infrastructure – Wards 2, 4, 5 and 6, be received; 

  2. That the Purchasing Agent be authorized to begin the procurement to hire the General Contractor for Chinguacousy Züm and Cycling Infrastructure Improvements; and

  3. That the Purchasing Agent be authorized to commence the procurement and enter into negotiations with Enseicom Inc. for the Chinguacousy Road Züm detailed design, fabrication and installation of the station stops.

  Carried

8.2.4

Staff Report re: Request To Begin Procurement – Winter Maintenance Services for a Ten-Year Period

Committee discussion took place, and staff responded to questions from Committee, regarding the Winter Maintenance Service contract. Points of discussion included the following:

• Length of the contract, including potential challenges and benefits of a long-term and short-term contract for this service
• Prequalification and tender process
• Suggestion to convene a Council Workshop for winter maintenance services, prior to the prequalification process
• High cost of windrow snow clearing services

The following motion was considered.

• CW427-2023

  That the report from Sam Mattina, Manager, Contracts, Operations Planning and Projects, Road Maintenance, Operations and Fleet, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Request To Begin Procurement – Winter Maintenance Services for a Ten-Year Period, be referred to staff to convene a Council Workshop for the subject matter.

  Carried

8.2.5

^ Staff Report re: Budget Amendment – Gage Park Construction Project - Ward 3

• CW428-2023

  1. That the report from Sean Cressman, Manager, Building Design and Construction, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Budget Amendment – Gage Park Construction Project - Ward 3, be received; and

  2. That a budget amendment be approved, and a new activity be established under capital project # 201650-Facilities Repair & Replacement in the amount of $1,860,000 for various construction improvements at Gage Park, with funding of $1,760,000 to be transferred from Reserve # 4 Asset Repair & Replacement and the remaining $100,000 to be transferred from capital project 225893-005 – Irrigation.

  Carried

8.2.6

^ Staff Report re: Budget Amendment – Bramalea Tennis Club Expansion – Ward 7

• CW429-2023

  1. That the report from Neda Pavela-Mogus, Manager, Building Design and Construction, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Budget Amendment – Bramalea Tennis Club Expansion – Ward 7, be received; and

  2. That a budget amendment be approved for project #205951-003 – Bramalea Tennis Club Expansion-Construction, to increase the project fund by $185,000, with funding of $155,000 to be transferred from Reserve #134 - Recreation Development Charges and the remaining funding of $30,000 to be transferred from Reserve #4 Asset Repair and Replacement.

  Carried

8.2.7

Staff Report re: Brampton Transit 2023-2027 Business Plan – Supplementary Report

The following motion was considered.

• CW430-2023

  1. That the report from Doug Rieger, Director, Transit Development, Transit, to the Committee of Council Meeting of November 29, 2023, re: Brampton Transit 2023-2027 Business Plan – Supplementary Report, be received; 

  2. That the report from Doug Rieger, Director, Transit Development, to the Committee of Council Meeting of May 10, 2023, re: Brampton Transit 2023-2027 Business Plan (attached to this report as Appendix A), be received; and

  3. That the updated summary document of the Brampton Transit 2023-2027 Business Plan and the Service Guidelines documents attached to this report (as Appendix B and C), be endorsed to help guide the improvement and expansion of the Brampton Transit and Züm network and services, through the next five years (2023 to 2027), noting that future changes in services are still subject to change and subsequent approval through the annual budget process.

  Carried

8.2.8

Staff Report re: New Brampton Transit Facility – Project Update

This item was held for consideration after Closed Session.

The following motion was considered.

• CW431-2023

  That the report from John Zelem, Project Manager, Building Design and Construction, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: New Brampton Transit Facility – Project Update, be received.

  Carried

8.2.9

^ Staff Report re: Traffic By-law 93-93 – Administrative Update

• CW432-2023

  1. That the report from Binita Poudyal, Traffic Operations Technologist, Public Works and Engineering, to the Committee of Council Meeting of November 29, 2023, re: Traffic By-law 93-93 – Administrative Update, be received; and,

  2. That a by-law be passed to amend Traffic By-law 93-93, as amended, as outlined in the subject report.

  Carried

8.3

Other/New Business

8.3.1

^ Minutes - Brampton School Traffic Safety Council - November 2, 2023

• CW433-2023

  That the Minutes of the Brampton School Traffic Safety Council Meeting of November 2, 2023, Recommendations SC035-2023 to SC039-2023, to the Committee of Council Meeting of November 29, 2023, be approved.

  Carried

  The recommendations were approved as follows:

  SC035-2023

  That the Brampton School Traffic Safety Council agenda be approved as published and circulated.

  SC036-2023

  1.  That the Site Inspection report for Jean Augustine Secondary School be received;

  2.  That the Manager of Traffic Operations and Parking be requested to arrange for:

  • The installation of “No Stopping” anytime on the east side of Elbern Markell Drive and from Bovaird Drive to Lanark Circle
  • Review the existing “No Stopping” signage on the west side of Elbern Markell Drive from Bovaird to the northerly school driveway to ensure it is adequate for the location
  • The installation “No Stopping, Mon-Fri,8-5” restrictions on east of Elbern Markell Drive, from Lanark Circle to Banbridge Crescent
  • The installation of “No U-Turns” on Elbern Markell Drive between Bovaird Drive and Banbridge Crescent
  • 3.  That the Principal be requested to:
    Ask the school board to review the pavement markings and signage in the Bus Loading area
  • Educate and encourage drivers to use the Kiss and Ride operation to pick up/drop off students at the south end of the school

  4.  That the Region of Peel be requested to:

  • Arrange for “No Parking” signs to be placed on the south side of Bovaird Drive between Mississauga Road and Elbern Markell Drive to replace the “No Stopping” signs

  5.  That the Manager of Enforcement and By-Law Services be requested to monitor and enforce the “No Stopping” restrictions on Elbern Markel Drive and Bovaird Drive arrival and dismissal times now and in the future when the new signage is in place; and,

  6.  That Peel Regional Police be requested to enforce the “No U-turn” signage, once installed, on Elbern Markell Drive at arrival and dismissal times of the school. 

  SC037-2023

  1.  That the Site Inspection report for Northwood Public School be received;

  2.  That a crossing guard is not warranted at the intersection of Gretna Drive and Kimbark Drive;

  3.  That the Manager of Traffic Operations and Parking arrange for:

  a.  the installation of “No Parking” anytime restrictions on the west side of Kimbark Drive from the driveway of 25 Kimbark Drive to the intersection of Kimbark Drive and Gretna Drive

  b.  the refreshing of pavement markings at Kimbark Drive and Gretna Drive; and

  4.  That the Manager of Parking Enforcement arrange for enforcement of parking rules on Gretna Drive and Kimbark during school arrival and dismissal times. 

  SC038-2023

  That the report from Enforcement and By-law Services to the Brampton School Traffic Services meeting of November 2, 2023, re: School Patrol Statistics 2023-2024 be received.

  SC039-2023

  That the Brampton School Traffic Safety Council meeting do now adjourn to meet again December 7, 2023 at 9:30 a.m.

    

  
  

8.4

Correspondence

Nil

  

8.5

Councillors Question Period

Nil

  

8.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

9.

Community Services Section

9.1

Staff Presentations

Nil

  

9.2

Reports

9.2.1

^ Staff Report re: Neighbourhood Association Guide (RM 60/2022)

• CW434-2023

  1. That the report from Razmin Said, Manager, Community Safety and Well-Being Office (CSWO), Community Services, to the Committee of Council Meeting of November 29, 2023, re: Neighbourhood Association Guide, be received;

  2. That Council approve the final Neighbourhood Association Guide and the CSWO Nurtured Neighbourhood Grant; and

  3. That the Commissioner, Community Services be delegated authority to approve funding recommendations and execute on behalf of the City any required grant agreements and other agreements and documents deemed necessary for implementing approved funding from the Nurtured Neighbourhood Grant beginning with the 2024 program year, on such terms and conditions as may be satisfactory to the Commissioner, Community Services or designate in a form satisfactory to the City Solicitor or designate.

  Carried

9.2.2

Staff Report re: Feasibility and Options for Washrooms in Parks

Committee discussion took place, and staff responded to questions, regarding enhancements to the portable washroom program, enclosure options and safety concerns.

The following motion was considered.

• CW435-2023

  1. That the report from Tonian Reid, Coordinator, Business Planning, Parks Maintenance and Forestry, Community Services, to the Committee of Council Meeting of November 29, 2023, re: Feasibility and Options for Washrooms in Parks, be received; 

  2. That upon approval of the 2024 Budget, staff proceed with the enhancement of the portable washroom program at public parks, with increased maintenance as required, in collaboration with Members of Council. 

  Carried

9.2.3

^ Staff Report re: Enhancement Update on Two Parkettes Identified for Renaming - Ward 5 (RM 51/2023)

• CW436-2023

  1. That the report from Tonian Reid, Coordinator, Business Planning, Parks Maintenance and Forestry, Community Services, to the Committee of Council Meeting of November 29, 2023, re: Enhancement Update on Two Parkettes Identified for Renaming - Ward 5 (RM 51/2023), be received; and 

  2. That upon conducting public engagement with the community, staff be directed to report back with suitable names to rename Whitewash Parkette and Native Landing Parkette for Council’s approval.

  Carried

9.2.4

^ Staff Report re: Request to Begin Procurement for the Replacement of the Turf Field at Terry Fox Stadium – Ward 7

• CW437-2023

  1. That the report from Danial Chowdhary, Facility Planning, Recreation, Community Services, to the Committee of Council Meeting of November 29, 2023, re: Request to Begin Procurement for the Replacement of the Turf Field at Terry Fox Stadium – Ward 7, be received; and

  2. That the Purchasing Agent be authorized to commence procurement for the replacement of the turf field at Terry Fox Stadium.

  Carried

9.2.5

^ Staff Report re: Sacred Fires at Meadowland Park - Ward 3

• CW438-2023

  Whereas, aligned with responding to the Truth and Reconciliation Commission Calls to Action #43 and United Nations Declarations on the Rights of Indigenous Peoples Article 12.1., recognizing and working with the local Indigenous community to re-establish a site for the use of a ceremonial Sacred Fire is viewed as a necessary and meaningful action in response to the City of Brampton’s commitment;

  Therefore Be It Resolved:

  1. That the report from Andrew von Holt, Deputy Fire Chief, Brampton Fire and Emergency Services, to the Committee of Council Meeting of November 29, 2023, re: Sacred Fires at Meadowland Park - Ward 3, be received;

  2. That a by-law be passed to amend By-law 91-94 (Open Air Fires) to provide for an exemption for the holding of Ceremonial or Sacred Fires for Indigenous Groups; and

  3. That staff continue to work with the Indigenous Groups regarding the holding of Ceremonial or Sacred Fires in the City of Brampton.

  Carried

9.3

Other/New Business

Nil

  

9.4

Correspondence

Nil

  

9.5

Councillors Question Period

Nil

  

9.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

10.

Legislative Services Section

10.1

Staff Presentations

Nil

  

10.2

Reports

10.2.1

^ Staff Report re: Proposed Residential Rental Licensing Pilot Program for Wards 1, 3, 4, 5 and 7 (RM 23/2023 and RM 25/2023)

• CW439-2023

  1. That the report from Jeffrey Humble, Manager, Integrated City Planning, Planning, Building and Growth Management, to the Committee of Council Meeting of November 29, 2023, re: Proposed Residential Rental Licensing Pilot Program for Wards 1, 3, 4, 5 and 7 (RM 23/2023 and RM 25/2023), be received; 

  2. That the business licensing by-law, appended to the report as Attachment 1, for the residential rental pilot program be approved and the program be launched on January 1, 2024; 

  3. That the following licensing fee structure be implemented for applications submitted in 2024, as part of the initial launch of the pilot program: 0 to 3 months one hundred percent (100%) licensing fee waived; 3 to 6 months fifty percent (50%) of the licensing fee waived; and 6 months onward zero percent (0%) of the licensing fee waived; 

  4. That for the two-year term of the RRL pilot program commencing on January 1, 2024, a licensing fee renewal be required on January 1, 2025;

  5. That the dedicated task force for the Residential Rental Licensing Pilot Program commence in Q4 2023 and continue for the term of the pilot; and, 

  6. That staff bring forward a mid-term and final report to Council evaluating the RRL pilot program and seek further direction from Council.  

  Carried

10.3

Other/New Business

Nil

  

10.4

Correspondence

Nil

  

10.5

Councillors Question Period

Nil

  

10.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

11.

Economic Development Section

11.1

Staff Presentations

Nil

  

11.2

Reports

Nil

  

11.3

Other/New Business

11.3.1

^ Minutes - MedTech Task Force - May 24, 2023

• CW440-2023

  That the Minutes of the MedTech Task Force Meeting of May 24, 2023, Recommendations MTTF001-2023 to MTTF005-2023, to the Committee of Council Meeting of November 29, 2023, be approved.

  Carried

  The recommendations were approved as follows:

  MTTF001-2023

  That the agenda for the MedTech Task Force Committee Meeting of May 24, 2023, be approved as published and circulated.

  MTTF002-2023

  That the presentation from Martin Bohl, Sector Manager, Health and Life Science, Office of the Chief Administrative Officer, re: Economic Development, to the MedTech Task Force Committee Meeting of May 24, 2023, be received. 

  MTTF003-2023

  That the presentation from Mohamed Lachemi, President, Toronto Metropolitan University, re: Toronto Metropolitan University's School of Medicine, to the MedTech Task Force Committee Meeting of May 24, 2023, be received. 

  MTTF004-2023

  That the presentation from Steve Ganesh, Commissioner, Planning, Building and Growth Management, re: Official Plan: Discussion and Consultation and City Lands: Highlighting MedTech Uses, to the MedTech Task Force Committee Meeting of May 24, 2023, be received. 

  MTTF005-2023

  That the MedTech Task Force Committee do now adjourn.

   

  
  

11.3.2

^ Minutes - MedTech Task Force - November 23, 2023

• CW441-2023

  That the Minutes of the MedTech Task Force Meeting of November 23, 2023, Recommendations MTTF006-2023 to MTTF007-2023, to the Committee of Council Meeting of November 29, 2023, be approved.

  Carried

  The recommendations were approved as follows:

  MTTF006-2023

  That the agenda for the MedTech Task Force Committee Meeting of November 23, 2023, be approved as published and circulated.

  MTTF007-2023

  That the following presentations to the MedTech Task Force Committee Meeting of November 23, 2023, re: 

  1. MedTech Canada
  2. Rowan University
  3. Sheridan College
  4. Understanding Ontario’s Wet Lab Challenge
  5. Fero International 
  6. Simon Fraser University 

  be received. 

  MTTF008-2023

  1. That that members of the Task Force assign the lead to the Economic Development staff at the City of Brampton to form a sub-committee with interested members to support our investment attraction plan and brand the City as a MedTech leader at the October 2024 MedTech Conference in Toronto and to report back to the Task Force with updates of the work at the next Task Force meeting; and, 

  2. That the members of the Task Force assign the lead to the Economic Development staff at the City of Brampton to work closely with the Brampton Venture Zone and interested members of the Task Force to develop ways to integrate the work of the Innovation District and the MedTech start-ups with the strategies of the new hospital, the new medical school, and with existing firms in Brampton, and to report back on progress at the next Task Force meeting; and,

  3. That the members of the Task Force direct the Economic Development staff at the City of Brampton to develop a request for proposal for a feasibility study in establishing a wet lab in Brampton, with participation from interested Task Force members, and to report back at the next Task Force meeting.

  MTTF009-2023

  That the MedTech Task Force Committee do now adjourn.

    

  
  

11.3.3

Discussion Item at the Request of Deputy Mayor Singh, re: Airport Taxis

Note: This item was withdrawn at the request of Deputy Mayor Singh, and with the consent of Committee.

  

11.4

Correspondence

Nil

  

11.5

Councillors Question Period

Nil

  

11.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted.

  

12.

Corporate Services Section

12.1

Staff Presentations

12.1.1

Staff Presentation re: Item 12.2.8 - Staff Report re: Bridge Financial Master Plan

Andrew Mirabella, Hemson Consulting, provided a presentation to Committee regarding the Bridge Financial Master Plan.

The following motion was considered.

• CW442-2023

  That the presentation from Andrew Mirabella, Hemson Consulting, to the Committee of Council Meeting of November 29, 2023, re: Item 12.2.8 - Staff Report re: Bridge Financial Master Plan, be received.

  Carried

  See Item 12.2.8 - Recommendation CW450-2023

    

  
  

12.2

Reports

12.2.1

^ Staff Report re: Transactions Executed by Administrative Authority for July 1, 2023, to September 30, 2023

• CW443-2023

  That the report from Bennet Kim, Real Estate Coordinator, Realty Services, Office of the CAO, to the Committee of Council Meeting of November 29, 2023, re: Transactions Executed by Administrative Authority for July 1, 2023, to September 30, 2023, be received.

  Carried

12.2.2

Staff Report re: Potential for Improvement to Maternity and Parental Benefits (RM 73/2023)

Committee discussion took place with respect to improving the City's maternity and parental benefits, and consideration was given to the options outlined in the subject report.

The following motion was considered.

• CW444-2023

  1. That the report from Cynthia Ogbarmey-Tetteh, Director, Human Resources, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: Potential for Improvement to Maternity and Parental Benefits (RM 73/2023), be received; and

  2. That ‘Option One’ as described within the report as:

  “Option 1: Average: This option improves the City's position as average in its pregnancy and parental leave benefits among comparator municipalities.”

  Gender	Average # Employees	Total Annual Cost of Parental for 10 weeks	OPTION 1 Total Annual Cost of Parental for 18 weeks (Average)
  F	53	$1,167,346	$1,431,567
  M	66	$459,338	$826,809
  Total	119	$1,626,684	$2,258,376

   

  , and

  “Option 1: Average: This option improves the City’s pregnancy and parental SUB top up to average among comparator municipalities, from 75% to 81% (average)”

  Gender	Average # Employees	Total Annual Cost of Pregnancy + Parental SUB top up at 75%	OPTION 1 Total Annual Cost of Pregnancy + Parental SUB top up at from 75% to 81% (Average)
  F	53	$1,167,346	$1,269,912
  M	66	$459,338	$530,405
  Total	119	$1,626,684	$1,800,317

   

  , be approved.

  Carried

12.2.3

Staff Report re: Budget Amendment – Certified Commercial Kitchen

Committee discussion took place, and staff responded to questions, regarding the Certified Commercial Kitchen project. Points of discussion included the following:

• Status and evaluation of the request for proposal, and an indication that staff will provide an update at a future meeting
• Review of alternative options to operate the kitchen
• Grant funding, tender and construction timelines
• Potential impact of delaying the budget amendment 
• Interest in the Certified Commercial Kitchen project
• Marketing and promotion of this project
• Request for information from staff on the management of the commercial kitchen and support from the Brampton Entrepreneur Centre (BEC)

The following motion was considered.

• CW445-2023

  That the report from Gage Board, Acting Manager, Tourism, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: Budget Amendment – Certified Commercial Kitchen, be referred to staff for a report to the December 6, 2023 Council meeting.

  Carried

12.2.4

^ Staff Report re: Land Tax Apportionments Pursuant to the Municipal Act, 2001

• CW446-2023

  1. That the report from Nash Damer, Treasurer, Finance, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: Land Tax Apportionments Pursuant to the Municipal Act, 2001, be received; 

  2. That the unpaid taxes for the lands encompassed by the assessment roll numbers listed in Schedule A to this report be apportioned according to their relative value for each year as indicated in Schedule A.

  Carried

12.2.5

^ Staff Report re: 2023 Third Quarter Reserve Report

• CW447-2023

  1. That the report from Nash Damer, Treasurer, Finance, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: 2023 Third Quarter Reserve Report, be received; and

  2. That a new reserve be established to manage the recently announced $114 million in Housing Accelerator Funding from the Federal Government.

  Carried

12.2.6

^ Staff Report re: 2023 Third Quarter Operating Budget Forecast

• CW448-2023

  That the report from Nash Damer, Treasurer, Finance, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: 2023 Third Quarter Operating Budget Forecast, be received.

  Carried

12.2.7

^ Staff Report re: Capital Project Financial Status Report – Q3 2023

• CW449-2023

  1. That the report from Maja Kuzmanov, Senior Manager, Accounting Services/Deputy Treasurer, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: Capital Project Financial Status Report – Q3 2023, be received; and

  2. That the Treasurer be authorized to amend budgets for Capital Projects listed in Schedule D of this report.

  Carried

12.2.8

Staff Report re: Bridge Financial Master Plan

The following motion was considered.

• CW450-2023

  1. That the report from Nash Damer, Treasurer, Corporate Support Services, to the Committee of Council Meeting of November 29, 2023, re: Bridge Financial Master Plan, be received;

  2. That the Bridge Financial Master Plan report from Hemson Consulting Ltd. be considered a baseline snapshot of the City’s financial position, prior to single-tier transition, as per Bill 112 – Hazel McCallion Act and prior to the implementation of Bill 23 – More Homes Built Faster Act; and

  3. That the Bridge Financial Master Plan be utilized as a tool to identify, evaluate and quantify the impacts of Bill 112 and Bill 23, as these legislative changes are implemented. 

  Carried

  See Item 12.1.1 - Recommendation CW442-2023.

    

  
  

12.3

Other/New Business

12.3.1

Discussion Item at the request of Regional Councillor Vicente, re: User Fee By-law 380-2003 Update

Regional Councillor Vicente introduced a motion with the following operative clause:

Be it resolved that:

The User Fee By-law 380-2003, as amended, be further amended to permit the Chief Administrative Officer, Public Works and Engineering Commissioner, or the Director of Facilities, Operations and Maintenance, as applicable to waive or lower established user fees, as appropriate or in accordance with defined criteria, in regard to City facility permits and associated fees as set out in Schedule E – Facilities, Operation and Maintenance.

Committee discussion on this matter included the authority provided to Commissioners to waive or lower established user fees, and an indication that the exclusion of the Commissioner of Public Works and Engineering was an oversight.

An amendment to the motion was introduced, and accepted by the mover, to remove the Chief Administrative Officer and the Director of Facilities, Operations and Maintenance, from the motion.

The motion, as amended, was considered as follows.

• CW451-2023

  Whereas the City’s user fees are reviewed annually to ensure appropriate cost recovery, sustainability of programs/services, preservation of service quality, affordability, consistency, and customer satisfaction;

  Whereas the City may recommend changes to the City’s User Fee By-law 380-2003 to compress, categorize, and streamline the inventory of user fees associated with programs and services in order to make user fees more transparent, consistent and easier to understand to the resident;

  Whereas Schedule E to City’s User Fee By-law 380-2003 includes the schedule of fees related to the Public Works and Engineering Fees/Charges;

  Whereas the CAO, Commissioner of Community Services, or the Director of Recreation, as applicable, may approve a new fee, or waive a fee in Schedule A – Recreation to Schedule E of the City’s User Fee By-law 380-2003; 

  Be It Resolved That:

  The User Fee By-law 380-2003, as amended, be further amended to permit the Commissioner, Public Works and Engineering, to waive or lower established user fees, as appropriate or in accordance with defined criteria, in regard to City facility permits and associated fees as set out in Schedule E – Facilities, Operation and Maintenance.

  Carried

12.3.2

Discussion Item at the request of Regional Councillor Palleschi, re: Potential Amendment to the Procedure By-law relating to Closed Session Participation

Note: Later in the meeting, on a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 12.3.2 was added. 

(See Item 15 - Closed Session)

The following motion was considered.

• CW452-2023

  That staff be directed to draft and present a by-law to amend Procedure By-law 160-2004, as amended, to limit participation within Closed Session meetings of Council, and all standing committees of Council, to in-person only for all Members of Council and City staff.

  Carried

12.4

Correspondence

Nil

  

12.5

Councillors Question Period

Nil

  

12.6

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted. 

  

13.

Referred Matters List

Nil

  

14.

Public Question Period

The public was given the opportunity to submit questions in person or via e-mail to the City Clerk’s Office regarding any decisions made during this meeting. P. Fay, City Clerk, confirmed that no questions were submitted. 

  

15.

Closed Session

15.1 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a facility development matter

15.2 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a property lease matter

15.3 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a property lease matter

15.4 Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:        

A proposed or pending acquisition or disposition of land by the municipality or local board; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board - property matter

15.5 Open Meeting exception under Section 239 (2) (c) and (e) of the Municipal Act, 2001:   

A proposed or pending acquisition or disposition of land by the municipality or local board; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – an expropriation matter

A Point of Order was raised by Regional Councillor Palleschi. The Chair gave leave for the Point of Order. Councillor Palleschi expressed concern regarding a possible breach of closed session rules and requested that the closed session for this meeting be conducted with in-person participation only. The Chair accepted the Point of Order and ruled that the closed session for this meeting would be conducted with in-person participation only.

In addition, Regional Councillor Palleschi requested that staff commence the process to amend the Procedure By-law to limit participation within Closed Session meetings of Council, and all standing committees of Council, to in-person only.

On a two-thirds majority vote to reopen the question, the Approval of Agenda was reopened and Item 12.3.2 was added to the agenda to consider this matter. (See Item 12.3.2 - Recommendation CW452-2023)

Regional Councillor Medeiros challenged the Chair’s ruling, noting that the Procedure By-law permits online participation in closed session, and that the ruling will deny participation by Members of Council that have joined the meeting remotely.

A recorded vote was taken to sustain the ruling of the Chair, with the results as follows:

Yea (7): Mayor Patrick Brown, Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Brar, Regional Councillor Palleschi, City Councillor Power, and Deputy Mayor Singh

Nay (1): Regional Councillor Medeiros

Absent (3): Regional Councillor Fortini, Regional Councillor Keenan and Regional Councillor Toor 

Carried (7 to 1)

Based on the results of the vote above, the Chair's ruling was sustained.

The following motion was considered.

• CW453-2023

  That Committee proceed into Closed Session to discuss matters pertaining to the following:

  15.1 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a facility development matter

  15.2 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a property lease matter

  15.3 Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:        

  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - a property lease matter

  15.4 Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

  A proposed or pending acquisition or disposition of land by the municipality or local board; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the
  municipality or local board - property matter

  15.5 Open Meeting exception under Section 239 (2) (c) and (e) of the Municipal Act, 2001:

  A proposed or pending acquisition or disposition of land by the municipality or local board; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board – an expropriation matter

  Carried

   

  In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

  15.1 – This matter was considered in closed session, information was received and no direction was given to staff.

  15.2 – This matter was considered in closed session, information was received and direction was given to staff.

  15.3 – This matter was considered in closed session, information was received and direction was given to staff.

  15.4 – This matter was considered in closed session, information was received and direction was given to staff.

  15.5 – This matter was considered in closed session, information was received and no direction was given to staff.

  
  

15.1

Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

15.2

Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

15.3

Open Meeting exception under Section 239 (2) (k) of the Municipal Act, 2001:

15.4

Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

15.5

Open Meeting exception under Section 239 (2) (c) and (e) of the Municipal Act, 2001:

16.

Adjournment

The following motion was considered.

• CW454-2023

  That the Committee of Council do now adjourn to meet again on Wednesday, January 17, 2024, or at the call of the Chair.

  Carried