Minutes

Committee of Council

The Corporation of the City of Brampton

Wednesday, June 09, 2021

9:30 A.m. - 4:30 P.m.

Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting

Members Present:

• Mayor Patrick Brown (ex officio)
• Regional Councillor R. Santos
• Regional Councillor P. Vicente
• City Councillor D. Whillans
• Regional Councillor M. Palleschi
• Regional Councillor M. Medeiros
• City Councillor J. Bowman
• City Councillor C. Williams
• Regional Councillor P. Fortini
• City Councillor H. Singh
• Regional Councillor G. Dhillon

Staff Present:

• David Barrick, Chief Administrative Officer
• Michael Davidson, Commissioner, Corporate Support Services
• Richard Forward, Commissioner, Planning, Building and Economic Development
• Marion Nader, Commissioner, Community Services
• Jason Schmidt-Shoukri, Commissioner, Public Works and Engineering
• Paul Morrison, Acting Commissioner, Legislative Services
• Alex Milojevic, General Manager, Transit
• Bill Boyes, Fire Chief, Fire and Emergency Services
• Peter Fay, City Clerk
• Charlotte Gravlev, Deputy City Clerk
• Sonya Pacheco, Legislative Coordinator

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1.

Call to Order

Note: In consideration of the current COVID-19 public health orders prohibiting large public gatherings of people and requirements for physical distancing between persons, in-person attendance at this Committee of Council meeting was limited and physical distancing was maintained in Council Chambers at all times during the meeting.

The meeting was called to order at 9:33 a.m., recessed at 1:33 p.m., reconvened at 2:00 p.m., recessed at 5:14 p.m., moved into Closed Session at 5:30 p.m., recessed from Closed Session at 6:17 p.m., reconvened in Open Session at 6:30 p.m. and adjourned at 6:32 p.m.

As this meeting of Committee of Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows:

Members present during roll call: Councillor Santos, Councillor Vicente, Councillor Whillans, Councillor Palleschi, Councillor Bowman, Councillor Medeiros, Councillor Williams, Councillor Fortini, Councillor Singh, Councillor Dhillon

2.

Approval of Agenda

Committee discussion took place with respect to proposed amendments to the agenda.

The following motion was considered.

• CW290-2021

  That the agenda for the Committee of Council Meeting of June 9, 2021 be approved, as amended, as follows:

  To add:

  8.3.1.  Discussion Item at the request of City Councillor Bowman, re: Use of External Legal Services by the City

  9.3.1.  Discussion Item at the request of City Councillor Bowman, re: Promoting Small Business

  10.2.8.  Staff Report re: 2018-2020 Public Sector Salary Disclosure: Management Salaries

  10.3.2.  Discussion Item at the request of Regional Councillor Palleschi, re: 12061 Hurontario Street North

  10.3.3.  Discussion Item at the request of Regional Councillor Dhillon, re: Independent External Counsel Coverage for Employees

  12.3.1.  Discussion Item at the request of City Councillor Williams, re: Gypsy Moths

  Carried

3.

Declarations of Interest under the Municipal Conflict of Interest Act

Nil

4.

Consent

In keeping with Council Resolution C019-2021, the Meeting Chair reviewed the relevant agenda items during this section of the meeting and allowed Members to identify agenda items for debate and consideration, with the balance to be approved as part of the Consent Motion given the items are generally deemed to be routine and non-controversial.

The following items listed with a caret (^) were considered to be routine and non-controversial by the Committee and were approved at one time.

8.2.1, 10.2.2, 10.2.4, 10.2.5, 10.2.6, 11.2.4, 11.2.5, 11.2.6, 11.2.7, 11.2.8, 11.2.9, 11.4.1, 15.2

The following motion was considered.

• CW291-2021

  That the following items to the Committee of Council Meeting of June 9, 2021 be approved as part of Consent:

  8.2.1, 10.2.2, 10.2.4, 10.2.5, 10.2.6, 11.2.4, 11.2.5, 11.2.6, 11.2.7, 11.2.8, 11.2.9, 11.4.1, 15.2

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

5.

Announcements

5.1

Announcement - Rapid Testing Kits for Small Businesses in Brampton

Denise McClure, Senior Manger, Economic Development, announced that as part of the City's COVID-19 economic recovery plan, free rapid testing kits will be provided to small businesses.  Ms. McClure provided information regarding the distribution and benefits of the kits and promotion of this initiative. 

5.2

Announcement -  The 77th Anniversary of The D-Day Landings of WWII  (June 6) and the 131st Anniversary of Decoration Day (June 2)  

Henry Verschuren, Government and Community Liaison, Lorne Scots Regimental Association, and Parade Commander, City of Brampton, announced the 77th Anniversary of the D-Day Landings of WWII (June 6) and the 131st Anniversary of Decoration Day (June 2). Mr. Verschuren outlined the history and significance of these events and recited a veteran's prayer "An Act of Remembrance".

City Councillor Singh thanked Mr. Verschuren for the announcement, acknowledged the work of the Lorne Scots Regimental Association, and outlined the importance of remembering the sacrifices of Canadians.

6.

Public Delegations

6.1

Delegation from Paddy Cosgrave, Founder and CEO, Web Summit, re: Brampton Participation in Web Summit and Collision

Items 6.2 and 9.1.1 were brought forward and dealt with at this time.

Andrea Williams, Coordinator, Economic Development, provided a presentation entitled "2021 Collision Conference Results".

Paddy Cosgrave, Founder and CEO, Web Summit, provided information to Committee regarding 2021 Collision, the growth and success of this event, and future planned events. In addition, Mr. Cosgrave provided information on the development of the virtual platform for conferences, due to the COVID-19 pandemic.

Manny Abraham, Founder and CEO, Reven Al, provided information to Committee regarding his business and work with the Ryerson Venture Zone. He thanked City staff for their support during the COVID-19 pandemic and outlined his experience in the Collision 2021 virtual event.

Committee Members thanked Mr. Cosgrave for his partnership with the GTA, and thanked Mr. Abraham for sharing his experience at Collision 2021.

Committee discussion took place with respect to the following:

• Success of Web Summit and Collision conferences
• Benefits of participating in events like Collision to attract business investment
• 2021 Collision conference results for Brampton
• Importance of a high quality of life to attract business investment

The following motions were considered.

• CW292-2021

  That the delegation from Paddy Cosgrave, Founder and CEO, Web Summit, to the Committee of Council Meeting of June 9, 2021, re: Brampton Participation in Web Summit and Collision, be received.

  Carried
• CW293-2021

  That the delegation from Manny Abraham, Founder and CEO, Reven Al, on behalf of Ryerson Venture Zone Brampton, to the Committee of Council Meeting of June 9, 2021, re: Collision 2021 Update, be received.

  Carried
• CW306-2021

  That the presentation titled: 2021 Collision Conference Results, to the Committee of Council Meeting of June 9, 2021, be received.

  Carried

6.2

Delegation from Manny Abraham, Founder and CEO, Reven Al, on behalf of Ryerson Venture Zone Brampton, re: Collision 2021 Update

Dealt with under Item 6.1 - Recommendation CW293-2021

6.3

Delegation from Alectra Utilities, re: Development of a New Operations Centre in Brampton

Note: Joseph Almeida, Director, Supply Chain, Alectra Utilities, was not in attendance.

James Macumber, Vice-President, Supply Chain, Alectra Utilities, provided a presentation regarding Alectra Utilities and the development of a new Operations Centre on Kennedy Road in Brampton.

Committee discussion took place with respect to the Kennedy Road project and included the following:

• Economic impact of this investment 
• Employment and future growth at Alectra Utilities
• Importance of transit service on Kennedy Road
• Alectra Utilities contributions in the Brampton community 

Committee thanked Alectra Utilities for this significant investment in Brampton.

The following motion was considered.

• CW294-2021

  That the delegation from Alectra Utilities, to the Committee of Council Meeting of June 9, 2021, re: Development of a New Operations Centre in Brampton, be received:

  1. James Macumber, Vice-President, Supply Chain

  2. Michael Frisina, Specialist, Government

  3. Chris Wray, Director of Government and Industry Relations.

  Carried

6.4

Delegation from Joanna Eyquem, Intact Centre on Climate Adaptation, Faculty of Environment, University of Waterloo, re: Exclusion of Natural Assets from the Financial Reporting Framework 

Joanna Eyquem, Intact Centre on Climate Adaptation, Faculty of Environment, University of Waterloo, provided a presentation regarding the PSAB Conceptual Framework Revision and the exclusion of natural assets from the financial reporting framework. Ms. Eyquem sought the City's support for a joint consultation response.

Committee discussion took place with respect to the need to address climate adaptation, and enabling natural asset accounting.

Staff confirmed that the City of Brampton will be signing the joint consultation response.

The following motion was considered.

• CW295-2021

  That the delegation from Joanna Eyquem, Intact Centre on Climate Adaptation, Faculty of Environment, University of Waterloo, to the Committee of Council Meeting of June 9, 2021, re: Exclusion of Natural Assets from the Financial Reporting Framework, be received.

  Carried

6.5

Delegation from Kay Matthews, Executive Director, Ontario BIA Association, re: Initiating New Business Improvement Areas

Item 9.2.1 was brought forward and dealt with at this time.

Kay Matthews, Executive Director, Ontario BIA Association, provided a presentation to Committee regarding Business Improvement Areas (BIA).

Committee discussion on this matter included the following:

• Role of a BIA and return on investment for businesses 
• Barriers to establishing a new BIA
• Process for creating a BIA, including the development of a vision and the need to engage businesses and the local community
• Possible creation of a BIA in the Bramalea and Mount Pleasant areas
  • Staff were requested to work with area Councillors in this regard
• Suggestions for improving the appearance of an established area to make it more desirable
• Challenges in creating "destination places" in Brampton, similar to the City of Toronto (e.g. Little Italy)
• Establishment of multiple BIAs in a municipality

The following motion was considered.

• CW296-2021

  1. That the delegation from Kay Matthews, Executive Director, Ontario BIA Association, to the Committee of Council Meeting of June 9, 2021, re: Initiating New Business Improvement Areas, be received; 

  2. That the report titled: Initiating New Business Improvement Areas, to the Committee of Council Meeting of June 9, 2021, be received; and

  3. That staff consult with the business community to inform and solicit feedback on the establishment of boards or management for new Business Improvement Areas (BIAs), where appropriate, through such tactics as, but not limited to, surveys, public meetings, stakeholder sessions and a dedicated website.

  Carried

6.6

Delegation from Myrna Adams, President, Brampton Senior Citizens Council and Brampton Young At Heart Seniors, and Charles Matthews, Owner and Founder, CMJ Entertainment Event Planning & Marketing, re: Museum of African History and Culture

Myrna Adams, President, Brampton Senior Citizens Council and Brampton Young At Heart Seniors, and Charles Matthews, Owner and Founder, CMJ Entertainment Event Planning & Marketing, provided a presentation regarding a proposal to establish a Museum of African History and Culture in the City of Brampton.

Committee discussion took place with respect to the proposal, and included the following:

• The City's role in establishing a Museum of African History and Culture
• Benefits of this proposal to educate the community regarding Black history
• Strength of Brampton's diverse community 
• Suggestion that the delegations approach the Region of Peel and local school boards for potential partnerships
• Potential economic benefits of this proposal, and support from the business community for this initiative

The following motion was considered

• CW297-2021

  That the delegation from Myrna Adams, President, Brampton Senior Citizens Council and Brampton Young At Heart Seniors, and Charles Matthews, Owner and Founder, CMJ Entertainment Event Planning & Marketing, to the Committee of Council Meeting of June 9, 2021, re: Museum of African History and Culture, be referred to staff for consideration and a future report to Committee of Council.

  A recorded vote was requested and carried unanimously, as follows:

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

6.7

Delegation from Arda Erturk, Co-founder and Chief Communications Officer, Roll Technologies Inc., re: Regulation of E-Scooters / Shared E-Scooter Pilot in Brampton

Arda Erturk, Co-founder and Chief Communications Officer, Roll Technologies Inc., provided a presentation to Committee regarding Roll Technologies Inc. and the Shared E-Scooter Pilot in Brampton.

The following motion was considered.

• CW298-2021

  That the delegation from Arda Erturk, Co-founder and Chief Communications Officer, Roll Technologies Inc., to the Committee of Council Meeting of June 9, 2021, re: Regulation of E-Scooters / Shared E-Scooter Pilot in Brampton, be received.

  Carried

6.8

Delegation from Rick Wesselman, Chairman, The Villages of Rosedale Inc., re: Report Items 11.2.2 and 11.2.3 - Noise Walls in Rosedale Village - Ward 9

Report Items 11.2.2 and 11.2.3 were brought forward and dealt with at this time.

Rick Wesselman, Chairman, The Villages of Rosedale Inc. and Bruce Pichler, Consulting Engineer, Pichler Engineering Limited, provided a presentation entitled "Villages of Rosedale Noise Walls".

Committee discussion on this matter included the following:

• Clarification from staff that Report Item 11.2.3 supersedes report 11.2.2, which was deferred by Council on December 9, 2020
• Uniqueness of the Villages of Rosedale community
• Impacts of Sandalwood Road traffic, Highway 410 expansion and future development on this community
• Challenges of the local improvement process, as it relates to noise walls

An amendment to the recommendations in Report Item 11.2.3 was introduced to replace clause 4 with the following:

That staff be directed to immediately initiate a Local Improvement process and work with the Region of Peel, to replace the noise wall and entry features on the north side of Sandalwood Parkway from Dixie Road to Via Rosedale and relocate them on City property as a one-time exception.

The motion, in its entirety, was considered as follows.

• CW299-2021

  1. That the delegation from Rick Wesselman, Chairman, The Villages of Rosedale Inc., Joe Spina, Director, PVLCC 895, and Bruce Pichler, Consulting Engineer, Pichler Engineering Limited, to the Committee of Council Meeting of June 9, 2021, re: Report Items 11.2.2 and 11.2.3 - Noise Walls in Rosedale Village - Ward 9, be received;

  2. That the report titled: Noise Walls in Rosedale Village – Ward 9 (dated October 6, 2020), to the Committee of Council Meeting of June 9, 2021, be received; and

  3. That the report titled: Update - Noise Walls in Rosedale Village – Ward 9 (dated June 3, 2021), to the Committee of Council Meeting of June 9, 2021, be received;

  4. That the Rosedale Noise Report (Report # “Public Works & Engineering-2020-252”) included on the December 9, 2020 Council agenda and deferred to the future meeting pursuant to Resolution C468-2020 be superseded in its entirety and replaced by this report as this report includes updated information after the deferral;

  5. That the Rosedale Village Inc. be advised that the owners of the properties adjacent to the private noise wall along the north side of Sandalwood Parkway between Dixie Road to Via Rosedale are responsible for the maintenance of the noise wall and should continue to maintain it as per the Condominium Development Agreement;

  6. That staff be directed to immediately initiate a Local Improvement process and work with the Region of Peel, to replace the noise wall and entry features on the north side of Sandalwood Parkway from Dixie Road to Via Rosedale and relocate them on City property as a one-time exception.

  A recorded vote was requested and carried unanimously, as follows:

  Yea (11)

  Regional Councillor Santos , Regional Councillor Vicente , Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini , Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams , City Councillor Singh, and Mayor Patrick Brown

  Carried (11 to 0)

6.9

Delegation from Sylvia Roberts, Brampton Resident, re: Report Item 10.2.1 - 2022 Budget Process

Sylvia Roberts, Brampton Resident, provided a presentation entitled "2022 Budget Process".

Committee discussion on this matter included the following:

• Potential future impact of a tax freeze
• Infrastructure levy and gap, and the importance of investing in the City's infrastructure
• Concerns raised by the delegation regarding the City's 2021 Budget document
• Growth-related costs and future considerations

The following motion was considered.

• CW300-2021

  That the delegation from Sylvia Roberts, Brampton Resident, to the Committee of Council Meeting of June 9, 2021, re: Report Item 10.2.1 - 2022 Budget Process, be received.

  Carried

7.

Government Relations Matters

7.1

Staff Update re: Government Relations Matters

B. Lucas, Senior Manager, Public Affairs, Office of the CAO, provided a presentation entitled "Government Relations Matters", which included updates on Regional, Provincial and Federal Government matters, and updates from the Federation of Canadian Municipalities and the Association of Municipalities of Ontario. 

Committee discussion on this matter included a request for information from staff on the Canada Greener Homes Grant, and the City's role in this regard.

The following motion was considered.

• CW301-2021

  That the staff update re: Government Relations Matters, to the Committee of Council Meeting of June 9, 2021, be received.

  Carried

7.2

Update from Mayor P. Brown, re: COVID-19 Emergency

Mayor Brown provided an update on the COVID-19 Emergency, which included information on the following:

• Number of cases, positivity rates, and hospital capacity in Brampton has improved
• Delta variant is a concern and can cause more severe illness
• Information was provided on the provincial re-opening plan

The following motion was considered.

• CW302-2021

  That the update from Mayor P. Brown, re: COVID-19 Emergency, to the Committee of Council Meeting of June 9, 2021, be received.

  Carried

8.

Legislative Services Section

8.1

Staff Presentations

Nil

8.2

Reports

8.2.1

^ Staff Report re: Impacts Associated with Illegal Election Signs – All Wards (RM 84/2019)

• CW303-2021

  That the report titled: Impacts Associated with Illegal Election Signs – All Wards (RM 84/2019), to the Committee of Council Meeting of June 9, 2021, be received.

  Carried

8.3

Other/New Business

8.3.1

Discussion Item at the request of City Councillor Bowman, re: Use of External Legal Services by the City

City Councillor Bowman requested that staff provide information on the use of external legal services by staff.

Committee discussion on this matter included the following:

• Reasons for retaining external legal services 
• Process and budgeting for external legal services 
• The need to determine if additional expertise is needed in the Legal Services Division

The following motion was considered.

• CW304-2021

  That staff be requested to report on the extent of external legal services, for 2020 and 2021 to-date, employed for matters throughout City departments, to a future meeting of Committee of Council.

  Carried

8.4

Correspondence

8.4.1

Correspondence from Dr. Lawrence Loh, Medical Officer of Health, Region of Peel, dated May 28, 2021, re: Recommended Amendments and Extension of the Municipal Mandatory Face Covering By-laws

Committee discussion took place regarding the request in the subject correspondence to amend and extend the Municipal Mandatory Face Covering By-law. It was noted that the current by-law is set to expire on June 30, 2021 and Dr. Loh, Medical Officer of Health, Region of Peel, is requesting that Brampton extend the by-law, with the amendments outlined within, through to September 30, 2021.

The following motion was considered.

• CW305-2021

  1. That the correspondence from Dr. Lawrence Loh, Medical Officer of Health, Region of Peel, dated May 28, 2021, to the Committee of Council Meeting of June 9, 2021, re: Recommended Amendments and Extension of the Municipal Mandatory Face Covering By-laws, be received; and

  2. That staff be requested to present a proposed by-law thereon for consideration to the June 16, 2021 meeting of Council.

  Carried

8.5

Councillors Question Period

Nil

8.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

9.

Economic Development Section

9.1

Staff Presentations

9.1.1

Staff Presentation re: 2021 Collision Conference Results

Dealt with under Item 6.1 - Recommendation CW306-2021

9.2

Reports

9.2.1

Staff Report re: Initiating New Business Improvement Areas

Dealt with under Item 6.5 - Recommendation CW296-2021

9.3

Other/New Business

9.3.1

Discussion Item at the request of City Councillor Bowman, re: Promoting Small Businesses

City Councillor Bowman outlined the need to provide assistance to businesses that have remained closed during the COVID-19 provincial lockdowns.

A motion was introduced with the following operative clause:

Therefore Be It Resolved:

1. That the City of Brampton’s Strategic Communications, Culture and Events department create a well-thought-out program to highlight and support small businesses and promote them for the entire month of July; and

2. That an appropriate budget be developed and approved to carry out this program.

Committee discussion on this matter included the following:

• The need to help impacted businesses prepare for Stage Two of Ontario’s “Roadmap to Reopen”, which is tentatively scheduled for July 2, 2021, through the implementation of a robust communications program to promote these businesses
• Engaging with local business to identify needs
• The Support Local Campaign

The following motion was considered.

• CW307-2021

  Whereas The City of Brampton’s local businesses have suffered tremendously due to the various COVID-19 restrictions and rules;

  Whereas unlike restaurants and other businesses that were able to provide curbside pick-up services to continue generating income and revenue, many local businesses had to continue paying rent, phone/internet connections, modifications to reopen for a few weeks before being closed again, and pay for many other expenses while not having any source of income;

  Whereas local businesses pay a yearly business licence fee to the City of Brampton, despite having to remain closed during the stay-at-home orders and Provincial lockdowns;

  Whereas Ontario’s “Roadmap to Reopen” for Stage Two is tentatively scheduled for July 2, 2021;

  Therefore Be It Resolved:

  1. That the City of Brampton’s Strategic Communications, Culture and Events department create a well-thought-out program to highlight and support small businesses and promote them for the entire month of July; and

  2. That an appropriate budget be developed and approved to carry out this program.

  Carried

9.4

Correspondence

Nil

9.5

Councillors Question Period

Nil

9.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

10.

Corporate Services Section

10.1

Staff Presentations

Nil

10.2

Reports

10.2.1

Staff Report re: 2022 Budget Process

In response to questions from Committee, M. Medeiros, Interim Treasurer, advised that a report on the Long-term Financial Plan is expected to be presented to Committee by the end of 2022. In addition, staff provided information regarding the status of reserves and project funding.

The following motion was considered.

• CW308-2021

  1. That the report titled: 2022 Budget Process, to the Committee of Council Meeting of June 9, 2021 be received;

  2. That the 2022 Budget be developed in recognition of the considerable economic uncertainty and challenges facing residents and businesses, as a result of COVID-19;

  3. That the 2022 Budget be developed to provide Budget Committee with various tax levy scenarios for consideration, including a 0% property tax change option on the City’s portion of the tax bill; and

  4. That the 2022 Budget timelines be tentatively scheduled, in order to achieve approval prior to the beginning of the 2022 fiscal period, pending the ongoing review of the external environment related to COVID-19 and related advocacy efforts for funding relief from other levels of government.

  Carried

10.2.2

^ Staff Report re: Land Tax Apportionments

• CW309-2021

  1. That the report titled: Land Tax Apportionments, to the Committee of Council Meeting of June 9, 2021, be received; and,

  2. That the unpaid taxes for the lands encompassed by the assessment roll numbers listed in Schedule A to this report be apportioned according to their relative value for each year as indicated in Schedule A.

  Carried

10.2.3

Staff Report re: Council Intimation of Purchasing Contract Extensions and Renewals ($200,000 or greater, or if equal or greater value than the original contract) (RM 74/2020)

Committee discussion took place with respect to the following:

• Purchasing contract extensions and renewal processes in the City of Mississauga and Region of Peel, including monetary thresholds
• Operational and financial impacts of Council’s proposal to receive contract extension and renewal requests for information, prior to execution
• Request that information on contract renewals be provided to Council through the Purchasing Activity Reports, prior to contract renewal execution 

The following motion was considered.

• CW310-2021

  That the report titled: Report on Council Intimation of Purchasing Contract Extensions and Renewals ($200,000 or greater, or if equal or greater value than the original contract) (RM 74/2020), to the Committee of Council Meeting of June 9, 2021, be referred to the June 16, 2021 Council Meeting.

  Carried

10.2.4

^ Staff Report re: Purchasing Activity Quarterly Report – 1st Quarter 2021

• CW311-2021

  That the report titled: Purchasing Activity Quarterly Report – 1^st Quarter 2021, to the Committee of Council Meeting of June 9, 2021, be received.

   

  Carried

10.2.5

^ Staff Report re: Status of Tax Collection Accounts

• CW312-2021

  That the report titled: Status of Tax Collection Accounts, to the Committee of Council Meeting of June 9, 2021 be received.

  Carried

10.2.6

^ Staff Report re: 2021 First Quarter Operating Budget and Reserve Report

• CW313-2021

  That the report titled: 2021 First Quarter Operating Budget and Reserve Report, to Committee of Council Meeting of June 9, 2021, be received.

  Carried

10.2.7

Staff Report re: Standing Item on Meeting Agendas – Use of Consultants (RM 29/2021)

Committee discussion on this matter included the following:

• Availability of consulting services information through the Purchasing system, and information that would require manual updates by the responsible departments
• Challenges in reporting information for consulting engagements less than $25,000
• Indication that separate transactions for a service (contract-splitting) is prohibited under the Purchasing By-law
• Timelines for a competitive process compared to a direct purchase
• Consulting services retained for matters that are confidential in nature and the possibility of reporting this information in closed session

The following motion was considered.

• CW314-2021

  1. That the report titled: Standing Item on Meeting Agendas – Use of Consultants (RM 29/2021), to the Committee of Council Meeting of June 9, 2021, be received; and

  2. That Use of Consultant reporting by way of a standing item on Committee of Council agendas be commenced immediately, once every two months, based on the attributes referenced within the report, and for items with a contract value greater than $25,000.

  Carried

10.2.8

Staff Report re: 2018 - 2020 Public Sector Salary Disclosure: Management Salaries

Committee noted that, as the subject report was added to the agenda at the beginning of this meeting, it was not available for public viewing on the City's website .

The following motion was considered.

• CW315-2021

  That the report titled: 2018 - 2020 Public Sector Salary Disclosure: Management Salaries, to the Committee of Council Meeting of June 9, 2021, be referred to the June 16, 2021 Council meeting.

  Carried

10.3

Other/New Business

10.3.1

Discussion Item at the request of Regional Councillor Palleschi, re: Indigenous Reconciliation - Discussion and Status of City Actions

Committee discussion on this matter included the following:

• Indication that a Ryerson University task force is reviewing the matter of Indigenous Reconciliation, including the possibility of changing the university's name, and is expected to submit their report in September 2021
• Indication from staff that the Egerton Ryerson statue, which was pulled down during a demonstration, will not be replaced
• Indication that Egerton Ryerson had a role in designing Canada’s residential school system
• Concerns regarding the City's use of the name “Ryerson” in university references on City assets
• Request that a Ryerson University representative be requested to respond to Council with respect to this matter

The following motion was considered.

• CW316-2021

  1. That staff be requested to report to Council on June 16, 2021, with an inventory of City use of the name “Ryerson” in university references on City assets, for possible consideration for removal or changes; and

  2. That the University representative(s) be requested to respond by Correspondence or Delegation to Council to the June 16, 2021 meeting.

  Carried

10.3.2

Discussion Item at the request of Regional Councillor Palleschi, re: 12061 Hurontario Street North

The following motion was considered.

• CW317-2021

  That Council direct staff to process a complete application for the severance of the Snelgrove Baptist Church building and a portion of the surrounding lands from the Coptic Orthodox Patriarchate of Alexandria The Church of Archangel Michael and Saint Tekla located at 12061 Hurontario Street.

  Carried

10.3.3

Discussion Item at the request of Regional Councillor Dhillon, re: Independent External Counsel Coverage for Employees

In response to a question from Regional Councillor Dhillon as to whether the City has a policy for independent external counsel coverage for employees, staff advised there is no such policy in place and provided information regarding the indemnity by-law for employees for legal issues that may arise during the course of their work.

Councillor Dhillon indicated he had further questions on this matter, which should be dealt with in closed session.

S. Akhtar, City Solicitor, advised that this matter could be added to closed session as follows:

15.4. Open Meeting exception under Section 239 (2) (b), (d) and (f) of the Municipal Act, 2001:

Personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose

There was Committee consensus to consider this matter in closed session.

10.4

Correspondence

Nil

10.5

Councillors Question Period

Nil

10.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

11.

Public Works and Engineering Section

11.1

Staff Presentations

Nil

11.2

Reports

11.2.1

Staff Report re: Replacement and Relocation of Private Noise Walls onto City Right-of-Way (Citywide)

Committee discussion took place with respect to the following:

• Information provided to new homeowners regarding their obligations to maintain and replace noise walls
• Intent of the recommendations outlined in the subject report regarding the responsibility for the maintenance of noise walls
• Significant costs to the City to implement a program to replace all private noise walls adjacent to City roads
• Challenges with the Local Improvement Process for noise walls and possible amendments to allow residents to receive a 75 per cent subsidy, on an as requested basis
• Infrastructure funding opportunities from the Provincial and Federal Governments for noise walls 
• Indication that residents were informed that noise walls would be installed and landscape work undertaken along Williams Parkway, from east of Dixie Road
• Clarification from staff that, due to the cancellation of the Williams Parkway road widening project, development charges are no longer an eligible source of funding for the noise walls on this road, and an alternative funding source would be required
• Request for information on the number of trees to be removed for the installation of noise walls, and on the number of residents in favour of installing noise walls

The following motion was considered.

• CW318-2021

  That the report titled: Replacement and Relocation of Private Noise Walls onto City Right-of-Way (Citywide), to the Committee of Council Meeting of June 9, 2021, be referred back to staff for further consideration and to report back on:

  1. Infrastructure funding opportunities from the Provincial and Federal Governments to replace the fences that abut City-owned property erected before 2015; and

  2. Amending the Local Improvement process to allow residents to receive the 75 per cent subsidy on an as requested basis.

  Carried
• CW319-2021

  That staff be directed to report on the option of noise walls and landscaping along Williams Parkway from east of Dixie Road, with an appropriate funding source to be identified by staff.

  Carried
• CW320-2021

  That staff be requested to report on the number of trees that will be required to be removed in the installation of the noise walls, and on the number of residents currently in favour of installation of the noise walls.

  Carried

11.2.2

Staff Report re: Noise Walls in Rosedale Village – Ward 9 (RM 58/2020)

Dealt with under Item 6.8 - Recommendation CW299-2021

11.2.3

Staff Report re: Update - Noise Walls in Rosedale Village - Ward 9

Dealt with under Item 6.8 - Recommendation CW299-2021

11.2.4

^ Staff Report re: Request to Begin Procurement  – Gasoline and Diesel Fuels from Retail and/or Commercial Outlets for City owned Vehicles and Equipment for a Three (3) Year Period

• CW321-2021

  1. That the report titled: Request to Begin Procurement - Gasoline and Diesel Fuels from Retail and/or Commercial Outlets for City owned Vehicles and Equipment for a Three (3) Year Period, to the Committee of Council Meeting of June 9, 2021, be received; and

  2. That the Purchasing Agent be authorized to commence the procurement for Gasoline and Diesel Fuels from Retail and/or Commercial Outlets for City owned Vehicles and Equipment for a Three (3) Year Period.

  Carried

11.2.5

^ Staff Report re: Request to Begin Procurement - Supply and Delivery of Tires and Associated Services for City of Brampton Vehicles for a Two (2) Year Period

• CW322-2021

  1. That the report titled: Request to Begin Procurement - Supply and Delivery of Tires and Associated Services for City of Brampton Vehicles for a Two (2) Year Period, to the Committee of Council Meeting of June 9, 2021, be received; and

  2. That the Purchasing Agent be authorized to commence the procurement for the Supply and Delivery of Tires and Associated Services for City of Brampton Vehicles for a Two (2) Year Period.

  Carried

11.2.6

^ Staff Report re: Initiation of Subdivision Assumption - Medallion Developments (Castlestone) Limited, Registered Plan 43M-1783 – (West of Bramalea Road, South of Countryside Drive), Ward 9 - Planning References – C04E15.003 and 21T-02015B

• CW323-2021

  1. That the report titled: Initiation of Subdivision Assumption, Medallion Developments (Castlestone) Limited, Registered Plan 43M-1783 – (West of Bramalea Road, South of Countryside Drive), Ward 9, Planning References – C04E15.003 and 21T-02015B, to the Committee of Council Meeting of June 9, 2021 be received;

  2. That the City initiate the Subdivision Assumption of Medallion Developments (Castlestone) Limited, Registered Plan 43M-1783; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Medallion Developments (Castlestone) Limited, Registered Plan 43M-1783 once all departments have provided their clearance for assumption.

  Carried

11.2.7

^ Staff Report re: Initiation of Subdivision Assumption - Yellowpark Property Management Limited, Registered Plan 43M-1933 – (East of Clarkway Drive, South of Castlemore Road), Ward 10 - Planning References – C11E10.004 and 21T-05023B

• CW324-2021

  1. That the report titled: Initiation of Subdivision Assumption, Yellowpark Property Management Limited, Registered Plan 43M-1933 – (East of Clarkway Drive, South of Castlemore Road), Ward 10 - Planning References – C11E10.004 and 21T-05023B, to the Committee of Council Meeting of June 9, 2021 be received;

  2. That the City initiate the Subdivision Assumption of Yellowpark Property Management Limited, Registered Plan 43M-1933; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Yellowpark Property Management Limited, Registered Plan 43M-1933 once all departments have provided their clearance for assumption.

  Carried

11.2.8

^ Staff Report re: Initiation of Subdivision Assumption - Destona Homes (2003) Inc., Registered Plan 43M-1872 – (East of Mississauga Road, North of Queen Street West), Ward 5 - Planning References – C04W07.010 and 21T-08001B

• CW325-2021

  1. That the report titled: Initiation of Subdivision Assumption, Destona Homes (2003) Inc., Registered Plan 43M-1872 – (East of Mississauga Road, North of Queen Street West), Ward 5 - Planning References – C04W07.010 and 21T-08001B, to the Committee of Council Meeting of June 9, 2021 be received;

  2. That the City initiate the Subdivision Assumption of Destona Homes (2003) Inc., Registered Plan 43M-1872; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of Destona Homes (2003) Inc., Registered Plan 43M-1872 once all departments have provided their clearance for assumption.

  Carried

11.2.9

^ Staff Report re: Initiation of Subdivision Assumption - Mattamy (Credit River) Limited, Registered Plan 43M-1932 – (East of Mississauga Road, South of Sandalwood Parkway), Ward 6 - Planning References – C04W11.008 and 21T-12006B

• CW326-2021

  1. That the report titled: Initiation of Subdivision Assumption, Mattamy (Credit River) Limited, Registered Plan 43M-1932 – (East of Mississauga Road, South of Sandalwood Parkway), Ward 6 - Planning References – C04W11.008 and 21T-12006B, to the Committee of Council Meeting of June 9, 2021 be received;

  2. That the City initiate the Subdivision Assumption of Mattamy (Credit River) Limited, Registered Plan 43M-1932; and

  3. That a report be forwarded to City Council recommending the Subdivision Assumption of, Mattamy (Credit River) Limited, Registered Plan 43M-1932 once all departments have provided their clearance for assumption.

  Carried

11.3

Other/New Business

Nil

11.4

Correspondence

11.4.1

^ Correspondence from Mayor Allan Thompson, Town of Caledon, dated May 26, 2021, re: Caledon GO Rail Line Status Update

• CW327-2021

  That the correspondence from Mayor Allan Thompson, Town of Caledon, dated May 26, 2021, to the Committee of Council Meeting of June 9, 2021, re: Caledon GO Rail Line Status Update, be received.

  Carried

11.5

Councillors Question Period

Nil

11.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

12.

Community Services Section

12.1

Staff Presentations

Nil

12.2

Reports

12.2.1

Staff Report re: Budget Amendment and Request to Begin Procurement - Supply and Delivery of One (1) Fully Electric Powered Fire Truck

Committee discussion on this matter included the following:

• Cost and funding source for the purchase of one (1) electric powered fire truck
• Potential savings of electric powered fire trucks (e.g. fuel costs)
• Lifespan and warranty for electric powered fire trucks
• Information regarding the corporate Green Fleet Strategy
• Impact of redirecting funds from this initiative towards replacing other City vehicles to further reduce the City's carbon footprint

The following motion was considered.

• CW328-2021

  That the report titled: Budget Amendment and Request to Begin Procurement - Supply and Delivery of One (1) Fully Electric Powered Fire Truck, to the Committee of Council Meeting of June 9, 2021, be referred to the June 16, 2021 Council meeting, and staff be requested to provide a verbal update on sustainability implications of the marginal cost increase from this procurement.

  Carried

12.3

Other/New Business

12.3.1

Discussion Item at the request of City Councillor Williams, re: Gypsy Moths

City Councillor Williams raised the issue of gypsy moth infestations in Brampton, and staff responded to questions with respect to the following:

• Number of infestations in Brampton, problem areas and the negative impact on trees
• Preventative measures, including trapping and monitoring 
• Availability of information for residents on this issue through the City's website and by calling 311

12.4

Correspondence

Nil

12.5

Councillors Question Period

Nil

12.6

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made under this section of the agenda. P. Fay, City Clerk, confirmed that no questions were submitted regarding decisions made under this section.

13.

Referred Matters List

Nil

14.

Public Question Period

The public was given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made at this meeting. P. Fay, City Clerk, read the following question submitted by Sylvia Roberts, Brampton resident:

“Regarding the delegation on a Black History Museum, how many council members learned in school that Ontario had racially segregated schools, until it was ended in the 1960's by Minister of Education Bill Davis?”

15.

Closed Session

Item 15.2 was added to consent.

The following motion was considered.

• CW329-2021

  That Committee proceed into Closed Session to address matters pertaining to:

  15.1. Open Meeting exception under Section 239 (2) (c) of the Municipal Act, 2001:
  A proposed or pending acquisition or disposition of land by the municipality or local board.

  15.3. Open Meeting exception under Section 239 (2) (e) and (f) of the Municipal Act, 2001:
  Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  15.4. Open Meeting exception under Section 239 (2) (b), (d) and (f) of the Municipal Act, 2001:
  Personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  Carried

   

  In Open Session, the Chair reported on the status of matters considered in Closed Session, as follows:

  15.1 - This item was considered by Committee in Closed Session, information was received and direction was given to staff, including direction to consider a public motion below - See Recommendation CW330-2021.

  15.2 - This item was approved on consent and therefore was not considered by Committee in Closed Session

  15.3 - This item was considered by Committee in Closed Session, information was received and no direction was given to staff.

  15.4 - This item was considered by Committee in Closed Session, information was received and no direction was given to staff.

   

  
  

• The following motion was considered pursuant to Item 15.1.

  CW330-2021

  That the Chief Administrative Officer be delegated the authority to execute a letter of intent to confirm the City’s interest in The Regional Municipality of Peel (the “Region”) directing title or assigning its rights and obligations with respect to the Region’s acquisition of the linear corridor lands within Brampton, as considered during closed session, said letter of intent to be substantially in accordance with the terms and conditions as directed by Council, and otherwise on such terms and conditions as may be satisfactory to the Commissioner of Community Services, and in form acceptable to the City Solicitor or designate.

  Carried

15.1

Open Meeting exception under Section 239 (2) (c) of the Municipal Act, 2001:

15.2

^ Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

15.3

Open Meeting exception under Section 239 (2) (e) and (f) of the Municipal Act, 2001:

15.4

Open Meeting exception under Section 239 (2) (b), (d) and (f) of the Municipal Act, 2001:

16.

Adjournment

The following motion was considered.

• CW331-2021

  That the Committee of Council do now adjourn to meet again on Wednesday, June 23, 2021 at 9:30 a.m. or at the call of the Chair.

  Carried