Minutes

City Council - Special Meeting

The Corporation of the City of Brampton

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Council Chambers - 4th Floor, City Hall - Webex Electronic Meeting
Members Present:
  • Mayor Patrick Brown
  • Regional Councillor R. Santos
  • Regional Councillor P. Vicente
  • City Councillor D. Whillans
  • Regional Councillor M. Palleschi
  • City Councillor J. Bowman
  • Regional Councillor M. Medeiros
  • City Councillor C. Williams
  • Regional Councillor P. Fortini
  • City Councillor H. Singh
  • Regional Councillor G. Dhillon
Staff Present:
  • Chief Administrative Officer, David Barrick
  • Richard Forward, Commissioner Planning, Building and Economic Development
  • Michael Davidson, Commissioner, Corporate Services
  • Alex Milojevic, General Manager, Transit
  • Bill Boyes, Fire Chief, Fire and Emergency Services
  • Clare Barnett, Director, Economic Developement & Culture
  • Mark Medeiros, Treasurer, Corporate Services
  • Peter Fay, City Clerk
  • Charlotte Gravlev, Deputy City Clerk
  • Terri Brenton, Legislative Coordinator
  • Yes

The meeting was called to order at 7:01 p.m. and recessed at 7:42 p.m.  Council reconvened at 8:02 p.m. and adjourned at 8:14 p.m.

As this meeting of Brampton City Council was conducted with electronic participation by Members of Council, the meeting started with the City Clerk calling the roll for attendance at the meeting, as follows.

Members present during roll call: Regional Councillor Santos, Regional Councillor Vicente, City Councillor Whillans, Regional Councillor Palleschi, City Councillor Bowman, Regional Councillor Medeiros, City Councillor Williams,  Regional Councillor Fortini, City Councillor Singh, Regional Councillor Dhillon, and Mayor Brown

Members absent during roll call: nil 

Mayor Brown outlined the purpose of the Special Meeting to consider the 2022-2024 Budget for the City of Brampton.  The Mayor noted that, in accordance with Council’s meeting procedures, no other items could be added to the agenda for this meeting.

The following motion was considered.

  • C421-2021
    Moved byRegional Councillor Palleschi
    Seconded byRegional Councillor Fortini

    That the agenda for the Special Council Meeting of December 8, 2021, be approved as published and circulated.

    Carried

1. Regional Councillor Fortini declared verbally, and filed with the City Clerk, a Statement of Disclosure of Interest with respect to Budget Committee Recommendation BC054-2021 – 2022 Operating Budget submission for the Legislative Services Department, specifically relating to the compensation portion of the Enforcement and By-law Services Division, as his daughter works in this Division. 

2. City Councillor Whillans declared verbally, and filed with the City Clerk, a Statement of Disclosure of Interest with regard to Budget Committee Recommendation BC046-2021 – 2022 Operating Budget submission, as it pertains specifically to the compensation portion of the Public Works and Engineering Department operating budget, as his nephew works in this Department.

Sara Singh, MPP, Brampton Centre, extended thanks to Council for its leadership on the healthcare file, outlined concerns about the Brampton community not being given a fair share of healthcare funding, and encouraged Council Members to reflect on the needs of the community and to work together to ask the Province to pay its fair share.

The following motion was considered.

  • C422-2021
    Moved byRegional Councillor Fortini
    Seconded byCity Councillor Whillans

    That the delegation from Sara Singh, MPP, Brampton Centre re. Brampton Hospital, to the Special Council Meeting of December 8, 2021, be received.

    Carried

Council consideration included a proposed amendment to the recommendations in the staff report to add the following new clause under Clause 2:

iv) That the work is undertaken in collaboration with the Integrated Downtown Plan process and the Brampton Downtown BIA; and

The following motion to receive the subject report and approve the recommendations, as amended, was considered.

  • A recorded vote was requested and the motion carried as follows.

    C423-2021
    Moved byRegional Councillor Medeiros

    1. That the report titled: John Street Junction Activation – Ward 4, to the Special Council Meeting of December 8, 2021, be received;

    2. That Council approve a grant of up to $58,733 to My Nose Initiative Inc. in order to improve the space at the rear and in proximity to 29 -31-33- 35 Queen Street East, funded from the 2021 Operating Budget, subject to the following conditions:

    i) That satisfactory detailed cost estimates and drawings be submitted to the City of Brampton for review;

    ii) Written authorization from the landowner(s);

    iii) That the applicant satisfies the requirements of the City and enters into any necessary agreements with the City of Brampton;

    iv) That the work is undertaken in collaboration with the Integrated Downtown Plan process and the Brampton Downtown BIA; and

    3. That the Chief Administrative Officer be authorized to sign the agreement with content satisfactory to the Director of Economic Development in a form approved by the City Solicitor or designate and that staff be authorized to take the necessary steps to implement the terms of the agreement.

    Yea (11)Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini, Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams, City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

A motion, moved by Regional Councillor Fortini and seconded by Regional Councillor Santos, was introduced to receive the subject information from staff. 

The motion was considered as follows.

  • C424-2021
    Moved byRegional Councillor Fortini
    Seconded byRegional Councillor Santos

    That the information from staff in response to Questions from Budget Committee, to the Special Council Meeting of December 8, 2021, be received.

    Carried
  • A motion, moved by Regional Councillor Palleschi and seconded by City Councillor Whillans, was introduced to expand the leaf collection program to include Churchville.

    The motion was considered as follows. 

    C425-2021
    Moved byRegional Councillor Palleschi
    Seconded byRegional Councillor Fortini

    That the Leaf Collection Program be extended to Churchville.

    Carried
  • A motion, moved by Regional Councillor Palleschi and seconded by Regional Councillor Fortini, was introduced to provide that the 2022 salaries for Council Members be frozen at the 2021 level.

    The motion was considered as follows.

    C426-2021
    Moved byRegional Councillor Palleschi
    Seconded byRegional Councillor Fortini

    That Council salaries for 2022 be frozen at the 2021 level.

    Yea (11)Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini, Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams, City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

    A recorded vote was requested and the motion carried as follows.


The following motion was considered.

  • C427-2021
    Moved byCity Councillor Williams
    Seconded byRegional Councillor Santos

    That the memorandum from staff re: Housekeeping Modifications to Budget Committee Recommendations, to the Special Council Meeting of December 8, 2021, be received.

    Carried

Later in the meeting, Council considered the 2022 Technical Recommendations.

The following motion was considered.

  • C428-2021
    Moved byMayor Patrick Brown
    Seconded byRegional Councillor Vicente

    1. That the City of Brampton net property tax levy variance for 2022 be $0 or 0.0% for City Operations, after accounting for assessment growth;

    2. That Council approve the 2022 Proposed Operating and Capital Budgets, including any amendments recommended through Budget Committee deliberations and the Special Council meeting of December 8th 2021;

    3. That the Treasurer be authorized to make all necessary transfers between Reserves, Reserve Funds, the Operating Fund and Capital Fund, as and when required;

    4. That the Treasurer be authorized to make all necessary transfers of amounts budgeted on a provisional basis in General Government accounts to Department operating accounts, as and when the necessary supporting information is available;

    5. That the departments proceed with their respective 2022 programs as described in the 2022 Proposed Operating and Capital Budget binder, including all amendments approved through Budget Committee deliberations and the Special Council meeting of December 8th 2021;

    6. That the Chief Administrative Officer be authorized to affect the necessary funding transfers, incur expenditures, and add or adjust complement as required to access the corporate emerging issues (contingency) account and to implement the approved budget;

    7. That Council approve the 2022 Capital Cash Flow of $211,000,000 for use on the City’s 2022 annual financial statements;

    8. That Council approve in-principle, the draft proposed 2023 and 2024 Capital budgets as described in the 2022 Proposed Operating and Capital Budget document, including all amendments approved through Budget Committee deliberations and the Special Council meeting of December 8th 2021; 

    9. That Council approves the 2022 Full Accrual Budget as described in the 2022 Proposed Operating and Capital Budget binder, including all amendments approved through Budget Committee deliberations and the Special Council meeting of December 8th, 2021.

    Yea (11)Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini, Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams, City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

    A recorded vote was requested and the motion carried as follows.


Council consideration of this matter included concerns about the allocation of funds for Brampton U, specifically relating to stakeholder research and the allocation of staff resources to this project as well as potential future budget requests for Brampton U.

In response to questions from Council, staff confirmed that the contract with the vendor for stakeholder research has ended, and that no further stakeholder research was planned for this project.  Rather, staff are focussing on attracting the University of Guelph-Humber as well as advocacy efforts toward a Medical University in Brampton.

The following motion was considered.

  • C429-2021
    Moved byRegional Councillor Medeiros
    Seconded byRegional Councillor Fortini

    That the additional information from staff in response to questions from Budget Committee, to the Special Council Meeting of December 8, 2021, be received.

    Carried

Note:

1. Regional Councillor Fortini declared verbally, and filed with the City Clerk, a Statement of Disclosure of Interest with respect to Budget Committee Recommendation BC054-2021 – 2022 Operating Budget submission for the Legislative Services Department, specifically relating to the compensation portion of the Enforcement and By-law Services Division, as his daughter works in this Division. 

2. City Councillor Whillans declared verbally, and filed with the City Clerk, a Statement of Disclosure of Interest with regard to Budget Committee Recommendation BC046-2021 – 2022 Operating Budget submission, as it pertains specifically to the compensation portion of the Public Works and Engineering Department operating budget, as his nephew works in this Department.

Council discussion took place with respect to the Budget Committee Recommendations, as follows:

Recommendation BC052-2021:

A motion, moved by City Councillor Williams and subsequently seconded by City Council Bowman was introduced to delete Recommendation BC052-2021 and replace it with the following.

Whereas the City of Brampton Enforcement and By-Law Services investigates and enforces by-laws enacted by the City Council to uphold community standards and public safety through education and consistent and impartial enforcement;

Whereas the City of Brampton enforcement officers uphold City by-laws to enhance public safety, property standards, and an overall sense of pride in our city;

Whereas the City of Brampton has been actively enforcing the City sign and parking by-laws through four (4) permanent part-time officers and two (2) pilot part-time officers realizing a 36.5 % increase in penalty notices which is $1.4 million in parking fines issued by these officers;

Whereas the part-time officers have collected 34,829 signs in 2021, which is an increase of 56% from 19,500 in 2016;

Whereas the cost of a part-time officer is approximately $46,158 and the total cost for an additional four (4) part-time officers is approximately $184,631; 

Whereas the cost of a property standards officer is approximately $118,654 and the total cost for an additional two (2) property standards officers is approximately $237,308; 

Whereas the City of Brampton Enforcement and By-Law Services have seen a marked increase to the amount of calls for property standards of approximately 13,000 complaints and backlog of over 1,000 driveway complaints; 

THEREFORE BE IT RESOLVED

Therefore be it resolved the Enforcement and By-law Services increase the number of permanent part-time bylaw officers by four (4) and increase the permanent property standards officers by two (2) and offset the full cost with revenues collected to achieve net zero impact;

That Road Maintenance, Operations and Fleet 2022 capital budget be increased by $100,000 to accommodate for vehicles for the property standards officers.

The motion to amend Recommendation BC052-2021 was voted on and carried.

Recommendation BC059-2021:

A motion, moved by Mayor Brown and Regional Councillor Vicente, to amend the recommendation as proposed by staff in Item 5.3, such that the recommendation would read as follows:

BC059-2021

a) That staff be directed to transfer the capital lease for the West Tower to the 2022 Capital Budget in the amount of $8,353,651, which represents a reduction in the 2022 proposed tax levy impact of 1.7%; and 

b) That staff be directed to adjust the Transit Fuel allocation in the 2022 operating budget by $3,681,449 thereby representing a tax levy savings of 0.7%; and 

c) That the 2022 infrastructure contribution be maintained at the record breaking 2021 infrastructure contribution level of $117,137,000.

The motion to amend Recommendation BC059-2021 was voted on and carried.

Council discussion also took place with respect to the source of funding for the healthcare levy.  Mayor Brown and staff provided information on the funding source for the levy.

A vote was taken on the Budget Committee Recommendations as a whole and as amended, save and except Recommendations BC046-2021 and BC054-2021.  The recommendations carried as outlined in Resolution C430-2021 below.

A separate vote was taken on Recommendation BC046-2021 to accommodate Councillor Whillans’ declared conflict of interest.  The recommendation was voted on and carried as outlined in Resolution C430-2021.  Councillor Whillans did not participate in the meeting during the vote.

A separate vote was taken on Recommendation BC054-2021 to accommodate Councillor Fortini’s declared conflict of interest.  The recommendation was voted on and carried as outlined in Resolution C430-2021.  Councillor Fortini did not participate in the meeting during the vote.

Following Council’s consideration of the Budget Committee Recommendations, staff presented the final 2022 Operating and Capital Budget Committee amendments, as adjusted to accommodate revisions to the Budget Committee recommendations at this meeting.

The following motion was considered.

  • A recorded vote was requested and the motion carried as follows.

    C430-2021
    Moved byMayor Patrick Brown
    Seconded byRegional Councillor Vicente

    1. That the Summary of Recommendations from the Budget Committee Meeting of November 29 and 30 and December 1 and 6, 2021, to the Special Council Meeting of December 8, 2021, be received; and,

    2. That Recommendations BC001-2021 to BC051-2021 and BC053-2021 to BC061-2021 be approved as outlined in the subject summary;

    3. That Recommendation BC052-2021 be approved as deleted and replaced with the following:

    “Whereas the City of Brampton Enforcement and By-Law Services investigates and enforces by-laws enacted by the City Council to uphold community standards and public safety through education and consistent and impartial enforcement;

    Whereas the City of Brampton enforcement officers uphold City by-laws to enhance public safety, property standards, and an overall sense of pride in our city;

    Whereas the City of Brampton has been actively enforcing the City sign and parking by-laws through four (4) permanent part-time officers and two (2) pilot part-time officers realizing a 36.5 % increase in penalty notices which is $1.4 million in parking fines issued by these officers;

    Whereas the part-time officers have collected 34,829 signs in 2021, which is an increase of 56% from 19,500 in 2016;

    Whereas the cost of a part-time officer is approximately $46,158 and the total cost for an additional four (4) part-time officers is approximately $184,631;

    Whereas the cost of a property standards officer is approximately $118,654 and the total cost for an additional two (2) property standards officers is approximately $237,308;

     Whereas the City of Brampton Enforcement and By-Law Services have seen a marked increase to the amount of calls for property standards of approximately 13,000 complaints and backlog of over 1,000 driveway complaints;

    THEREFORE BE IT RESOLVED

    Therefore be it resolved the Enforcement and By-law Services increase the number of permanent part-time bylaw officers by four (4) and increase the permanent property standards officers by two (2) and offset the full cost with revenues collected to achieve net zero impact;

    That Road Maintenance, Operations and Fleet 2022 capital budget be increased by $100,000 to accommodate for vehicles for the property standards officers.”

    4. That Recommendation BC059-2021 be approved as amended to replace parts a), b) and c) with the following:

    a) That staff be directed to transfer the capital lease for the West Tower to the 2022 Capital Budget in the amount of $8,353,651, which represents a reduction in the 2022 proposed tax levy impact of 1.7%; and

    b) That staff be directed to adjust the Transit Fuel allocation in the 2022 operating budget by $3,681,449 thereby representing a tax levy savings of 0.7%; and

    c) That the 2022 infrastructure contribution be maintained at the record breaking 2021 infrastructure contribution level of $117,137,000.

    Yea (11)Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini, Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams, City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

    The recommendations were approved, as amended, as follows.

    BC001-2021

    That the agenda for the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be approved, as amended, as follows:

    To Delete:

    8.4.  Staff Report re: Budget Amendment and Request to Begin Procurement – Applicant Tracking System (ATS) for a Five (5) Year Period

    BC002-2021

    That the presentation by D. Barrick, Chief Administrative Officer, and N. Damer, Treasurer, Corporate Support Services, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: 2022-2024 Operating and Capital Budgets, be received:

    1. CAO – Introductory Budget presentation

    2. Treasurer – Financial Context and Budget Proposal.

    BC003-2021

    That the following departmental presentations to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: 2022-2024 Operating and Capital Budgets be received:

    1. Public Works and Engineering

    2. Fire and Emergency Services

    3. Transit

    4. Community Services

    5. Planning, Building and Economic Development

    6. Legislative Services

    7. Corporate Support Services

    8. Office of the CAO

    BC004-2021

    That the delegation from Michelle McCollum, Chair, and Glenn Williams, Volunteer, Brampton Board of Trade, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: 2022-2024 Budgets and Approval of the 2022 Operating and Capital Budgets, be received.

    BC005-2021

    That the delegation from Sylvia Roberts, Brampton Resident, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Brampton Transit 2022 Budget, be received.

    BC006-2021 (Lost)

    That the delegation from Michael Avis, Chairman, Friends of Historic Bovaird House, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Robinson Barn Installation, be referred to staff for consideration and a report thereon to Budget Committee, with regard to status of financial investment in historic Bovaird House to date and sources of funding; and

    That staff provide a copy of the original agreement, and any subsequent agreements, between the City and the Friends of Historic Bovaird House, for reference.

    BC007-2021 (Lost)

    That the following motions be referred to staff for consideration:

    Moved by City Councillor Bowman

    Whereas the Caledon Barn (Robinson Barn), would complete the homestead property on Bovaird House providing a unique cultural, educational and heritage view of life in the City over the past 150 years;

    Whereas the Bovaird House property is a City-owned facility, totally run by dedicated volunteers;

    Whereas the remnants of the Barn were purchased solely by the Friends of Bovaird House to be resurrected on the Bovaird House site;

    Whereas the cost of restoration, renovation and repairs requires an investment to upgrade and meet safety standards and quality codes;

    Therefore Be It Resolved that $500,000 be assigned for the Caledon Barn Restoration through the 2022 Capital Projects list, with funding sourced from the tax base; and the remaining $500,000 left in the 2023 Capital Budget.

    Moved by Regional Councillor Santos

    That the following amendment to the operative clause of the main motion be approved:

    Therefore Be It Resolved that $500,000 be assigned for the Caledon Barn Restoration through the 2022 Capital Projects list, subject to execution of an up-to-date partnership agreement between the Friends of Historic Bovaird House and the City, with funding sourced from the tax base; and the remaining $500,000 left in the 2023 Capital Budget.

    BC008-2021 (Lost)

    That the following amendment to the operative clause of the main motion be approved:

    Therefore Be It Resolved that $500,000 be assigned for the Caledon Barn Restoration through the 2022 Capital Projects list, subject to execution of an up-to-date partnership agreement between the Friends of Historic Bovaird House and the City, with funding sourced from the tax base; and the remaining $500,000 left in the 2023 Capital Budget.

    BC009-2021

    Whereas the Caledon Barn (Robinson Barn), would complete the homestead property on Bovaird House providing a unique cultural, educational and heritage view of life in the City over the past 150 years;

    Whereas the Bovaird House property is a City-owned facility, totally run by dedicated volunteers;

    Whereas the remnants of the Barn were purchased solely by the Friends of Bovaird House to be resurrected on the Bovaird House site;

    Whereas the cost of restoration, renovation and repairs requires an investment to upgrade and meet safety standards and quality codes;

    Therefore Be It Resolved that $500,000 be assigned for the Caledon Barn Restoration through the 2022 Capital Projects list, with funding sourced from the tax base; and the remaining $500,000 left in the 2023 Capital Budget.

    BC010-2021

    That the delegation from Michael Avis, Chairman, Friends of Historic Bovaird House, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Robinson Barn Installation, be received.

    BC011-2021

    That the delegation from Chris Drew, to the Budget Committee Meeting of November 29, 30, and December 1, and 6, 2021, re: Brampton Transit Investments, be received.

    BC012-2021

    That the delegation from Jotvinder Sodhi, Home Owners Welfare Association, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Property Tax Freeze and the Property Tax Rebate Program for low income seniors and persons with disabilities, be received.

    BC013-2021

    That the delegation from Jotvinder Sodhi, Home Owners Welfare Association, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Public and Road Safety, be received.

    BC014-2021

    That the delegation from Mike Hardcastle, General Manager, CAA Centre, and Hedayat Nasoody, Vice President, Asset Management, Realstar Management, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Capital Funding for CAA Centre, be received.

    BC015-2021

    That the delegation from Tracy Pepe, My Nose Initiative Inc., to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Budget Request for the John Street Junction Pilot Project, be referred to staff for consideration and a report back to Budget Committee, if possible, on a recommendation regarding the project and potential funding source and/or in-kind funding.

    BC016-2021

    That the presentation by Suzy Godefroy, Executive Director, and Zeeshan Majid, Treasurer, Downtown Brampton BIA, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Downtown Brampton BIA 2022 Operating Budget Request, be received.

    BC017-2021

    That the 2022 Operating Budget submission for the Downtown Brampton BIA be approved, as presented.

    BC018-2021

    That the presentation by Jaipaul Massey-Singh, Board Chair, and Todd Kyle, CEO, Brampton Public Library , to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Brampton Library 2022 Operating and Capital Budget Request, be received.

    BC019-2021

    1. That the 2022 Operating Budget submission for the Brampton Library be approved, as presented;

    2. That the 2022 Capital Budget submission for the Brampton Library be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Brampton Library be endorsed, in principle.

    BC020-2021

    1. That the report titled: Budget Amendment and Request to Begin Procurement for the Design, Contract Administration and Advisory Services of a Cricket Stadium, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received;

    2. That staff be requested to report back to Council in early 2022 with a report on a framework and public-private-partnership (P3) option for a multi-purpose cricket facility at the CAA lands, where the City retains ownership of all or most of the CAA lands, and options for possible private sector facility development and/or management, for a possible Request to Begin Procurement process for Council approval.

    BC021-2021

    That the report titled: Toronto Global Results Update (File CE.x), to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received.

    BC022-2021

    1. That the report titled: Preliminary Feasibility of Financial Support for Healthcare Expansion in Brampton, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received;

    2. That Option 4, as identified in Item 8.3, Staff Report re: Preliminary Feasibility of Financial Support for Healthcare Expansion in Brampton, which identifies City Funds of 50 per cent of $125 million with Existing Reserves, Phase 2 - Peel Memorial Funding Available of $21,957,000 and Return of Capital Identified through 2022 Budget of $40,543,000, with a zero per cent tax levy impact, be approved.

    BC023-2021

    1. That the report titled: Request to Begin Procurement – Physical Security Services at various City of Brampton locations for a three (3) Year Period, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received; and

    2. That the Purchasing Agent be authorized to begin the procurement for Physical Security Services at various City of Brampton locations for a three (3) year period with two (2) additional one (1) year optional renewal terms.

    BC024-2021

    Whereas, the City of Brampton currently has a Financial Assistance Program to help senior citizens and physically challenged homeowners with costs incurred from hiring a service provider to remove snow from their sidewalks and driveways;

    Whereas, qualifying applicants under the Financial Assistance Program may receive a grant of up to $200 for non-corner lot properties or up to $300 for corner lot properties with sidewalks on two sides of the property and where both sidewalks are not cleared by City forces;

    Whereas, applicants must be 65 years of age or more at the date of the application OR be permanently confined to a wheelchair, restricted to the permanent use of crutches or braces, or otherwise be permanently disabled in such a way as to restrict physical mobility;

    Whereas, applicants must own and occupy the property on which the application is made, and not have claimed a credit on any other property for the same winter season, and not be living in a condominium dwelling whereby all snow removal is the direct responsibility of the condominium corporation;

    Whereas, the grants allowed under the Financial Assistance Program are not sufficient to cover Seniors Snow Removal costs due to rising prices;   

    Whereas, the cost of any alternative measures such as Windrow would be vastly more expensive to taxpayers on an annual basis; and

    Whereas, any proposed enhancement to the current Financial Assistance Program would be less costly than other more expensive alternatives;

    Therefore Be It Resolved:

    That the City of Brampton increase the grant under the Financial Assistance Program to qualifying applicants for non-corner lot properties from $200 to $300;

    That the City of Brampton increase the grant under the Financial Assistance Program to qualifying applicants for corner lot properties with sidewalks on two sides of the property and where both sidewalks are not cleared by City forces from $300 to $400;

    That the increases proposed above be included in the 2022 budget; and

    That windrow clearing be a priority in future winter maintenance budget discussions.

    BC025-2021

    1. That the report titled: Winter Maintenance - Windrow Snow Clearing, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, be received;

    2. That the current Winter Maintenance Service Levels be maintained; and

    3. That windrow clearing be a priority in negotiation of future winter maintenance contracts.

    BC026-2021

    1. That the report titled: James and Margaret McGie Park Cost and Implementation Plan, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, be received; and

    2. That an adjustment be made to the proposed 2022 Operating and Capital Budget for Community Services, subject to confirmation from the Treasurer, to accommodate James and Margaret McGie Park trail development as follows:

    • 2022 capital budget increase of adjustment of $140,000; and
    • 2022 operating budget increase of $5,000

    BC027-2021

    That the report titled: Recreation Facility Investment by Ward, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC028-2021

    1. That the report titled: Implementation of Speed Cushions (File I.AC), to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received; and,

    2. Whereas speeding is a high priority issue across the City of Brampton, and a serious concern for public safety;

    Whereas speed cushions can be used to reduce speed in our neighborhoods and force drivers to slow down, making our roads safer especially in areas with a higher number of pedestrians;

    Whereas many speeding complaints are being addressed through City of Brampton’s existing traffic calming devices such as Automated Speed Enforcement cameras, roads diets, and bike lanes, the addition of speed cushions will help reduce speed and increase public safety in neighborhoods of concern where other speed reducing measures cannot be implemented;

    Whereas speed cushions are used in other municipalities such as Toronto and Mississauga; and

    Whereas City of Brampton staff can utilize the Neighbourhood Traffic Calming Guide (NTCG) to implement where the speed cushions should be placed;

    Therefore Be It Resolved that, in consultation with ward councillors, $200,000 be included in the Traffic Services 2022 budget to implement additional speed cushions, to be distributed evenly per ward across the City of Brampton in the highest priority areas in accordance with the NTCG; and

    That staff be requested to develop a draft strategy for the integration of speed cushions in future development areas, and report thereon for Council consideration.

    BC029-2021

    1. That the report titled: Business Licensing Fees – 2022 Recommendations for Adjustments, to the Budget Committee Meeting November 29, 30, and December 1 and 6, 2021, be received;

    2. That Council provide direction to eliminate the business licencing fee for the category of “Personal Services Facility” for the 2022 business licence renewal, and that fee relief of 50 per cent of the 2020 fees prescribed in the by-laws be provided, up to a maximum of $300 only to renewal business licensing categories that were affected by provincially mandated closures; with the exclusion of the “Adult entertainment” category; and

    3. That new applications be charged the current rate in accordance with the appropriate by-law.

    BC030-2021

    1. That the report titled: 2022 User Fees – Community Services, Corporate Support Services, Fire & Emergency Services, Legislative Services, Public Works & Engineering and Planning, Building & Economic Development, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received;

    2. That the user fee charges proposed for 2022, as set out in appendices of this report, be approved; and

    3. That the respective schedules to User Fee By-Law 380-2003, as amended, be further amended to include the approved fees for 2022.

    BC031-2021

    That the report titled: 2021 Third Quarter Operating Budget and Reserve Report, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC032-2021

    1. That the report titled: Capital Project Financial Status Report – Q3 2021, to the Budget Committee Meeting of November 29, 30 and December 1 and 6 2021, be received;

    2. That the Treasurer be authorized to amend budgets for Capital Projects listed in Schedule D of this report with no net impact on the overall approved City budget.

    BC033-2021

    That the report and presentation titled: 2021 Corporate Asset Management Plan, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC034-2021

    1. That the report titled: Interest Rate Stabilization Reserve Status Update, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received; and

    2. That Council approve the following two step approach to be completed by staff to address the investment income structural deficit in the 2022 Operating Budget:

    • That funding in the amount of $13,307,000 be transferred to the Interest Rate Stabilization Reserve (IRS), with $8,102,000 funded from the Workers Compensation Reserve Fund (Reserve 3) and $5,205,000 funded from the Employee Benefit Rate Stabilization Reserve Fund (Reserve 19); and
    • That the investment income annual deficit of $3.6 million be eliminated through subsequent annual operating budget adjustments over an 8-year period prior to the projected exhaustion of the $13.3 million in funding recommended to be transferred through this report (Table 3).

    BC035-2021

    1. That the report titled: Seniors Tax Rebate and the Printing of Old Tax Bills, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received;

    2. That the rebate be increased to the Toronto CPI level (to a rate of $514); and

    3. That staff work to provide an online ability for Brampton taxpayers to generate tax bills and payment receipts for up to the period of five preceding years.

    BC036-2021

    That the following correspondence re: Request to Increase the Property Tax Rebate Program for low income seniors and low income persons with disabilities, and support for other seniors programs, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, be received:

    1. Myrna Adams, President, Brampton Senior Citizens Council, dated November 8, 2021

    2. Home Owners Welfare Association

    BC037-2021

    That the correspondence from Chris Bejnar, Brampton Resident, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021,  re: Funding for Brampton Hospitals, be received.

    BC038-2021

    That the correspondence from Jessica Thyriar, Brampton Resident, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Property Tax Support, be received.

    BC039-2021

    That the correspondence from Marjorie Taylor, Brampton Resident, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Additional Equity Office Staff in the 2022 Budget, be received.

    BC040-2021

    That the correspondence from Daisy Wright, Brampton Resident, to the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, re: Equity Office & Anti-Black Racism Unit Budget, be received.

    BC041-2021

    That the Public Engagement Document, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC042-2021

    That the 2022 Proposed Operating and Capital Budgets Pre-Budget Discussions, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC043-2021

    That the additional information provided by staff re: 2022 Budget Committee Questions, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC044-2021

    That the additional information provided by staff re: Capital Lease Options – South West Tower, to the Budget Committee Meeting of November 29, 30 and December 1 and 6, 2021, be received.

    BC045-2021

    1. That the 2022 Operating Budget submission for the Public Works and Engineering Department be approved, except for the compensation portion of the Public Works and Engineering Department budget;

    2. That the 2022 Capital Budget submission for the Public Works and Engineering Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Public Works and Engineering Department be endorsed, in principle, as presented.

    BC046-2021

    That the 2022 Operating Budget submission, as it pertains specifically to the compensation portion of the Public Works and Engineering Department operating budget, be approved.

    BC047-2021

    1. That the 2022 Operating Budget submission for the Fire and Emergency Services Department be approved;

    2. That the 2022 Capital Budget submission for the Fire and Emergency Services Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Fire and Emergency Services Department be endorsed, in principle, as presented.

    BC048-2021

    1. That the 2022 Operating Budget submission for the Transit Department be approved

    2. That the 2022 Capital Budget submission for the Transit Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Transit Department be endorsed, in principle, as presented.

    BC049-2021

    That the Field Hockey/Multi-Use dome project forecasted for 2023/2024 be accelerated to be completed at the earliest feasible date and;

    Further that the project consist of the construction of a new Field Hockey dome at Cassie Campbell and relocation of the existing cricket field from Cassie Campbell to Creditview/Sandalwood Park that will include a premier field with lighting and other amenities and;

    Further that with the project estimated to total $13 million with $1 million previously allocated, an advancement of $12 million from Development Charges be apportioned to complete this project.

    BC050-2021

    1. That the 2022 Operating Budget submission for the Community Services Department be approved;

    2. That the 2022 Capital Budget submission for the Community Services Department be approved, as amended by Recommendation BC049-2021 (Field Hockey/Multi-Use Dome project); and

    3. That the 2023 and 2024 Capital Budget submission for the Community Services Department be endorsed, in principle, as presented.

    BC051-2021

    1. That the 2022 Operating Budget submission for the Planning, Building and Economic Development Department be approved;

    2. That the 2022 Capital Budget submission for the Planning, Building and Economic Development Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Planning, Building and Economic Development Department be endorsed, in principle, as presented.

    BC052-2021

    Whereas the City of Brampton Enforcement and By-Law Services investigates and enforces by-laws enacted by the City Council to uphold community standards and public safety through education and consistent and impartial enforcement;

    Whereas the City of Brampton enforcement officers uphold City by-laws to enhance public safety, property standards, and an overall sense of pride in our city;

    Whereas the City of Brampton has been actively enforcing the City sign and parking by-laws through four (4) permanent part-time officers and two (2) pilot part-time officers realizing a 36.5 % increase in penalty notices which is $1.4 million in parking fines issued by these officers;

    Whereas the part-time officers have collected 34,829 signs in 2021, which is an increase of 56% from 19,500 in 2016;

    Whereas the cost of a part-time officer is approximately $46,158 and the total cost for an additional four (4) part-time officers is approximately $184,631;

    Whereas the cost of a property standards officer is approximately $118,654 and the total cost for an additional two (2) property standards officers is approximately $237,308;

    Whereas the City of Brampton Enforcement and By-Law Services have seen a marked increase to the amount of calls for property standards of approximately 13,000 complaints and backlog of over 1,000 driveway complaints;

    THEREFORE BE IT RESOLVED

    Therefore be it resolved the Enforcement and By-law Services increase the number of permanent part-time bylaw officers by four (4) and increase the permanent property standards officers by two (2) and offset the full cost with revenues collected to achieve net zero impact;

    That Road Maintenance, Operations and Fleet 2022 capital budget be increased by $100,000 to accommodate for vehicles for the property standards officers.

    BC053-2021

    1. That the 2022 Operating Budget submission for the Legislative Services Department be approved, as amended by Recommendation BC052-2021 (Enforcement and By-law Services staff additions), and except for the compensation portion of the Enforcement and By-law Services Division of the Legislative Services Department budget;

    2. That the 2022 Capital Budget submission for the Legislative Services Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Legislative Services Department be endorsed, in principle, as presented.

    BC054-2021

    That the 2022 Operating Budget submission for the Legislative Services Department, as it pertains specifically to the compensation portion of the Enforcement and By-law Services Division of the Legislative Services Department budget, be approved.

    BC055-2021

    1. That the 2022 Operating Budget submission for the Corporate Support Services Department be approved;

    2. That the 2022 Capital Budget submission for the Corporate Support Services Department be approved, as presented; and

    3. That the 2023 and 2024 Capital Budget submission for the Corporate Support Services Department be endorsed, in principle, as presented.

    BC056-2021

    Whereas advancing equity, diversity, inclusion and anti-racism via the newly established Equity Office is a stated priority of City Council;

    Whereas a focus on being a well-run city is a stated Council priority under the Term of Council Priorities;

    Whereas the Corporate Projects, Policy and Liaison Division aims to co-ordinate and drive priority initiatives forward across the entire organization;

    Whereas the staff of the Equity Office has conducted, an operational review to ensure the program meets the Term of Council Priorities established by Mayor Brown and Members of Council. The operational review conducted a forecast on the staffing requirements from short, medium and long-term perspectives to balance the implementation in a fiscally responsible manner. The staffing objectives can be adjusted based on proactive planning, responsive to emerging business and environmental needs in addition to ensuring continued engagement with the community;

    Therefore Be It Resolved:

    That the Manager, Equity Office adjust the operational review timelines and implement a strategy to include additional staffing for the programs in 2022 inclusive of one (1) Coordinator, one (1) Advisor, in addition to the one (1) Senior Advisor position requested in support of the Indigenous Reconciliation Project;

    That the Economic Empowerment & Anti-Black Racism (EE-ABR) initiatives and associated staffing resources are consolidated within the Equity Office;

    That the Manager, Equity Office continues to evaluate internal opportunities for collaboration and consolidation with the City’s programs to ensure there are no duplication of efforts within the corporation and moving forward to have the opportunity to request additional resources to ensure continued alignment with municipal best practices as needed; and

    That an update will be provided to Council by the end of Q2 2022.

    BC057-2021

    1. That the 2022 Operating Budget submission for the Office of the Chief Administrative Officer be approved, as amended by Recommendation BC056-2021 (Equity Office); and

    2. That the 2022 Capital Budget submission for the Office of the Chief Administrative Officer be approved.

    BC058-2021

    That the 2022 Operating Budget submission for General Government be approved.

    BC059-2021

    Whereas the City of Brampton Members of Council recognizes that municipal fiscal responsibility and accountability are integrated with the Term of Council Priority for a well-run City;

    Whereas the City of Brampton Members of Council recognizes that citizens have experienced considerable personal, professional, and financial sacrifices in response to the COVID-19 global pandemic, and it’s the City’s obligation to balance the municipal tax levy, infrastructure, and ensure the resources are available to secure success with recognition of the challenges experienced by individuals and families since 2020;

    Whereas the City of Brampton Members of Council recognized that in order to support individuals and families, municipal taxes in Brampton must be consistent with other municipalities in Ontario; and

    Whereas the City Council solidifies its commitment to individuals and families with a 2022 Zero per cent (0%) increase in municipality property taxes to help recovery from the COVID-19 pandemic, it is recognized that this would represent the fourth (4) sequential budget year that the collaboration between Members of Council and staff resulted in a Zero per cent (0%) municipal property tax increase for the City of Brampton.

    Therefore Be It Resolved that Council approves its 2022 budget with a zero per cent tax levy after assessment by directing staff as follows:

    a) That staff be directed to transfer the capital lease for the West Tower to the 2022 Capital Budget in the amount of $8,353,651, which represents a reduction in the 2022 proposed tax levy impact of 1.7%; and

    b) That staff be directed to adjust the Transit Fuel allocation in the 2022 operating budget by $3,681,449 thereby representing a tax levy savings of 0.7%; and

    c) That the 2022 infrastructure contribution be maintained at the record breaking 2021 infrastructure contribution level of $117,137,000.

    BC060-2021

    That Committee proceed into Closed Session to address matters pertaining to:

    14.1.   Open Session meeting exception under Section 239 (2) (i), (j) and (k) of the Municipal Act, 2001:

    A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

    14.2.   Open Meeting exception under Section 239 (2) (c) and (k) of the Municipal Act, 2001:

    A proposed or pending acquisition or disposition of land by the municipality; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

    BC061-2021

    That the Budget Committee Meeting of November 29, 30, and December 1 and 6, 2021, do now adjourn to meet again at the call of the Chair.


The following motion was considered.

  • C431-2021
    Moved byCity Councillor Bowman
    Seconded byRegional Councillor Fortini

    That the correspondence from Mary Ann and Steve Allin, dated December 6, 2021, re: 2022 Budget – Funding for Relocation of Robinson Barn to the Bovaird House Property, to the Special Council Meeting of December 8, 2021, be received.

    Carried

Members of the public were given the opportunity to submit questions via e-mail to the City Clerk’s Office regarding any decisions made at this meeting.

Peter Fay, City Clerk, outlined a procedural question with respect to the timelines for Council's consideration of the Budget Committee Minutes, and indicated he would respond directly to the resident.

The following motion was considered.

  • C432-2021
    Moved byRegional Councillor Vicente
    Seconded byCity Councillor Williams

    That By-law 292-2021 before Council at its Special Meeting of December 8, 2021, be given the required number of readings, taken as read, and signed by the Mayor and City Clerk, and the Corporate Seal affixed thereto. 

    Yea (11)Regional Councillor Santos, Regional Councillor Vicente, Regional Councillor Palleschi, Regional Councillor Medeiros, Regional Councillor Fortini, Regional Councillor Dhillon, City Councillor Whillans, City Councillor Bowman, City Councillor Williams, City Councillor Singh, and Mayor Patrick Brown
    Carried (11 to 0)

Council did not proceed into Closed Session.

The following motion was considered.

  • C433-2021
    Moved byCity Councillor Whillans
    Seconded byRegional Councillor Medeiros

    That the following minutes be received:

    10.1. Closed Session Minutes – Budget Committee – December 6, 2021

    Carried

The following motion was considered.

  • C434-2021
    Moved byRegional Councillor Santos
    Seconded byRegional Councillor Palleschi

    That the following by-law before Council at its Special Meeting of December 8, 2021, be given the required number of readings, taken as read, and signed by the Mayor and the City Clerk, and the Corporate Seal affixed thereto:

    By-law 293-2021 – To confirm the proceedings of Council at its Special Meeting held on December 8, 2021

    Carried

Prior to adjournment, Mayor Brown acknowledged and thanked City staff for their leadership and guidance during the Budget process.

The following motion was considered.

  • C435-2021
    Moved byCity Councillor Bowman
    Seconded byRegional Councillor Santos

    That Council do now adjourn to meet again for a Regular Meeting of Council on Wednesday, January 26, 2022 at 9:30 a.m. or at the call of the Mayor.

    Carried